Minutes of Annual General Meeting held on Wednesday 13th May 2013

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Minutes of Annual General Meeting held on Wednesday 13th May 2013 at Port Eynon Village Hall.

The meeting commenced at 7:30 pm.

Present:                      Cllr. A. Davies, Cllr. G. Evans Cllr. L. Newland, Cllr. R. Fisher, Cllr. P. Pritchard

In attendance:            Mr. B. Stubbings (Clerk)

Apologies for Absence:, Cllr. S. Heard, Cllr. T. Roderick.,

Chair person:            Cllr. Fisher took the Chair.

  1. Minutes of Last Meeting:

The minutes had been circulated prior to the meeting and no comments had been received. Cllr. L. Newland proposed that the minutes of the 2013 Annual General Meeting be accepted as a true record, the proposal was seconded by Cllr G. Evans and agreed by all. The minutes were signed by the chairman.

  1. Election of Chairperson.

Cllr. Pritchard proposed that Cllr. Fisher be re-elected as Chairperson for the forthcoming year. The proposal was seconded by Cllr. Evans. There being no other proposals the meeting elected Cllr. Fisher by unanimity.

  1. Election of Vice Chairperson.

Cllr. Newland proposed that Cllr.Evans be re-elected as Vice-Chairperson for the forthcoming year. The proposal was seconded by Cllr. Davies. There being no other proposals the meeting elected Cllr. Evans by unanimity.

  1. Resignations

Cllr. Davies tendered his resignation, with effect from the end of this meeting as he would shortly be moving to West Wales to take up a new employment opportunity. His resignation was accepted with regret and the Chair thanked him for his services as a Councillor.

  1. Chairman’s Report

 

Cllr. R. Fisher presented a brief report of activities during the past year:

  • Following the election of Councillors in 2009 two vacancies still remained on the Council and despite advertising on the Notice Boards and Village Hall website these had remained unfilled throughout the year. The vacancies were for one Councillor each in the Port Eynon and Knelston wards. Cllr. Fisher expressed his continued disappointment at the apparent lack of interest from the community, or appreciation of the contribution that the Community Council makes to the local environment.
  • Cllr Fisher expressed his thanks to all who had assisted him and particularly with regard to eth major issues that the Council now found themselves having to deal with more frequently. In particular during the past year, dredging in the Bristol Channel and the planned Atlantic Array Wind Farm.
  • Finally, Cllr. Fisher expressed his thanks for the support and assistance of all the elected Councillors and also to the Clerk for his support and service to the Council.
  1. Financial Report:

Clerk advised that the year-end bank balances were as follows:

  • Current Account         £7,287
  • Savings Account         £5,246
  • Knelston Burial Ground Account       £865

The Clerk provided a brief review of expenditure throughout the year and presented a budget for the forthcoming year together with a proposal that the precept be maintained at £5,500. The Clerk recommended that consideration be given to providing either additional support or to separate fundraising in order to maintain the Burial Ground at Knelston.

Cllr. Evans proposed that the budget for 2013-2014 be accepted. The proposal was seconded by Cllr. Davies and passed unanimously.

  1. Standing Orders
  • It was confirmed that the regular monthly meetings of the Council continue to be held on the third Monday of each month commencing at 7:30 p.m..
  • It was confirmed that meetings should continue to be held at the Port Eynon Village Hall. Cllr. Newland proposed that further discussions be held with Knelston Primary school to enable some of the meetings to be held there.
  1. Committees
  • It was unanimously agreed, in the absence of any counter proposals, that Cllr. Newland should represent the Council at the Port Eynon Village Hall Management Committee.
  • It was unanimously agreed that Cllr. Heard should represent the Council on the Management Trust for Knelston Chapel Burial Ground, noting that the Clerk also was in attendance to this Trust.
  • Cllr. Heard advised the meeting that he would continue to represent the interests of the Community Council on the Gower AONB Steering Group of which he is a member.

The meeting closed at 8:15 pm.

B. J. Stubbings, (Clerk)                                                                       Chairperson