Minutes of Annual General Meeting held May 2017

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Minutes of Annual General Meeting held on

Wednesday 15th May 2017 at Port Eynon Village Hall.

 

The meeting commenced at 7:00 pm.

 

Present:                                  Cllr. G. Evans Cllr. R. Fisher, Cllr. S. Fisher; Cllr. G. Jones; Cllr. S. Young

 

In attendance:                        Mr. B. Stubbings (Clerk)

 

Apologies for Absence:,       None

 

Chair person:                        Cllr. R. Fisher took the Chair.

 

  1. Minutes of Last Annual General Meeting:

The minutes of the AGM held on 18th May 2016 had been circulated prior to the meeting and no comments had been received. Cllr. G. Evans proposed that the minutes be accepted as a true record, the proposal was seconded by Cllr. S. Fisher and agreed by all. The minutes were signed by the chairman.

 

  1. Election of Chairperson.

Cllr. G. Evans proposed that Cllr. Robert Fisher be re-elected as Chairperson for the forthcoming year. The proposal was seconded by Cllr. S. Fisher. There being no other proposals and the meeting duly elected Cllr. R. Fisher by unanimity.

 

  1. Election of Vice Chairperson.

Cllr. S. Fisher proposed that Cllr. G. Evans be re-elected as Vice-Chairperson for the forthcoming year. The proposal was seconded by Cllr. S. Young. There being no other proposals the meeting duly elected Cllr. Evans by unanimity.

 

 

  1. Chairman’s Report

 

Cllr. R. Fisher presented a brief report of activities during the past year:

 

  • Following the public election of Councillors in 2012 vacancies still remained on the Council and despite advertising on the Notice Boards and Village Hall website these had remained unfilled throughout the year. The vacancies were for one Councillor each in the Port Eynon and Knelston wards. Cllr. Fisher expressed his continued disappointment at the apparent lack of interest from the community, or appreciation of the contribution that the Community Council makes to the local environment.
  • He complemented the Council on their initiative to create the wild flower beds at Scurlage village green which had been well received.
  • He noted that the creation of a memorial garden at Scurlage Green remained under consideration and expressed a hope that this could be brought to fruition early in the coming year.
  • Looking forward he hoped that it would be possible to identify Councillor to lead on particular issues
  • Finally, Cllr. Fisher expressed his thanks for the support and assistance of all the elected Councillors and also to the Clerk for his support and service to the Council.6.             Financial Report:                                  Savings Account                     £5,257 Cllr Young proposed that the amended budget for 2017-2018 be accepted, and that Precept of £5,500 should be requested in line with previous years, This proposal was seconded by Cllr. Jones and approved unanimously.Council agreed that Mr Stephen Heard should continue as Internal Auditor.6.             Standing Orders
  •  
  • The Clerk provided a brief review of expenditure throughout the year and presented a budget for the forthcoming year. After discussion it was agreed that donations towards maintenance of the three churchyards should be increased to £400 each for the coming year
  •                                 Knelston Burial Ground Account           £935
  • Current Account                     £10,932
  • Clerk advised that the year-end bank balances were as follows:
  • The clerk advised that there were no proposed changes to the current Standing Orders, and they were adopted accordingly.
  • Cllr. S. Fisher noted that with the appointment of anew headmaster at Knelston School, a fresh approach could be made to hold Council meetings there. It was confirmed that Cllr. S. Fisher should so proceed and if successful Standing Orders would be considered amended to show meetings as held at Knelston School
  • It was confirmed that the regular monthly meetings of the Council continue to be held on the third Monday of each month commencing at 7:30 p.m..
  • 7.             Committees
  • It was unanimously agreed, in the absence of any counter proposals, that Cllr. R. Fisher should represent the Council at the Port Eynon Village Hall Management Committee.
  • It was unanimously agreed, in the absence of any counter proposals, that Cllr. S. Fisher should continue to represent the Council on the Board of Governors at Knelston School.
  • It was unanimously agreed that Cllr. R. Fisher should represent the Council on the Management Trust for Knelston Chapel Burial Ground, noting that the Clerk also was in attendance to this Trust.
  • Councillors noted that the Council was not represented on the Port Eynon Boat Club Committee and thought that an approach should be made to seek such a presence. Clerk advised that historically the Boat Club was a participating member of the Village Hall Management Committee at which the Council was represented.
  • B. J. Stubbings, (Clerk)                                                                                          Chairperson
  • The meeting closed at 8:00 pm.
  • 8.             Date of Next Meeting – was provisionally set as Monday 21st May 201 and venue as Port Eynon Village Hall.