Minutes of Annual General Meeting May 2015

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PORT EYNON COMMUNITY COUNCIL

 

DRAFT SUBJECT TO CONFIRMATION

 

Minutes of Annual General Meeting held on

 Wednesday 18th May 2015 at Port Eynon Village Hall.

 

The meeting commenced at 7:00 pm.

 

Present:                      Cllr. G. Evans Cllr. R. Fisher, Cllr. S. Fisher; Cllr. G. Jones; Cllr. L. Newland, and Cllr. P. Pritchard

 

In attendance:            Mr. B. Stubbings (Clerk)

 

Apologies for Absence:,   Cllr. T. Roderick.,

 

Chair person:             Cllr. R. Fisher took the Chair.

 

  1. Minutes of Last Annual General Meeting:

The minutes of the AGM held on 16th May 2014 had been circulated prior to the meeting and no comments had been received. Cllr. G. Evans proposed that the minutes of be accepted as a true record, the proposal was seconded by Cllr. L. Newland and agreed by all. The minutes were signed by the chairman.

 

  1. Election of Chairperson.

Cllr. G. Evans proposed that Cllr. Robert Fisher be re-elected as Chairperson for the forthcoming year. The proposal was seconded by Cllr. Newland. There being no other proposals the meeting elected Cllr. R. Fisher by unanimity.

 

  1. Election of Vice Chairperson.

Cllr. Jones proposed that Cllr. G. Evans be re-elected as Vice-Chairperson for the forthcoming year. The proposal was seconded by Cllr. R. Fisher. There being no other proposals the meeting elected Cllr. Evans by unanimity.

 

  1. Resignations

Council noted receipt from Cllr. P. Pritchard of her resignation due to relocation, with effect from the end of this meeting. She wished the new Council well for the forthcoming year. Her resignation was accepted with regret and the Chair requested the Clerk to thank her for her valuable services as a Councillor.

 

  1. Chairman’s Report

 

Cllr. R. Fisher presented a brief report of activities during the past year:

 

  • Following the public election of Councillors in 2012 vacancies still remained on the Council and despite advertising on the Notice Boards and Village Hall website these had remained unfilled throughout the year. The vacancies were for one Councillor each in the Port Eynon and Knelston wards. Cllr. Fisher expressed his continued disappointment at the apparent lack of interest from the community, or appreciation of the contribution that the Community Council makes to the local environment. He expressed his opinion that their was a need to raise the profile of the Council within the community and that consideration should be given to regular leaflets to households or to a small magazine.
  • Cllr. Fisher expressed his thanks for the support and assistance that he had received in the campaign to object to the Atlantic Array Wind Farm.
  • He noted the substantial completion of the Green seas Project to construct a new boat slip and to provide enhancement to the ‘visitor experience’ in Port Eynon. He noted that it would now be necessary to monitor the use of the boat slip and the management issues associated therewith. He noted however that there appeared to still be some visitor noticeboards to be provided and erected.
  • Looking forward he hoped that it would be possible to identify one Councillor to lead on particular issues
  • Finally, Cllr. Fisher expressed his thanks for the support and assistance of all the elected Councillors and also to the Clerk for his support and service to the Council.

 

  1. Financial Report:

Clerk advised that the year-end bank balances were as follows:

 

Current Account         £10,943

Savings Account         £5,254

Knelston Burial Ground Account       £575

 

The Clerk provided a brief review of expenditure throughout the year and presented a budget for the forthcoming year together with a proposal that the precept be maintained at £5,500. The Clerk recommended that consideration be given to providing either additional support or to separate fundraising in order to maintain the Burial Ground at Knelston.

 

Cllr. Pritchard proposed that the budget for 2014-2015 be accepted. The proposal was seconded by Cllr. Newland and passed unanimously.

 

  1. Standing Orders
  • The clerk distributed a further copy of the current Standing orders to all present.
  • Cllr. Fisher advised that he had been in contact with the head at Knelston School but that she was not receptive to the Council using the premises for monthly meetings. Council noted that if proposals to redevelop the Talbot Hall should progress then identification of a suitable alternative venue was essential. Cllr. Fisher said that he would make yet a further approach to the school. He also advised that his office in Scurlage could be used.
  • It was confirmed that meetings should continue to be held at the Port Eynon Village Hall.
  • It was confirmed that the regular monthly meetings of the Council continue to be held on the third Monday of each month commencing at 7:30 p.m..

 

 

  1. Committees
  • It was unanimously agreed, in the absence of any counter proposals, that Cllr. Newland should represent the Council at the Port Eynon Village Hall Management Committee.
  • It was unanimously agreed that Cllr. Fisher should represent the Council on the Management Trust for Knelston Chapel Burial Ground, noting that the Clerk also was in attendance to this Trust.
  • Councillors noted that the Council was not represented on the Port Eynon Boat Club Committee and thought that an approach should be made to seek such a presence. Clerk advised that historically the Boat Club was a participating member of the Village Hall Management Committee at which the Council was represented.

 

 

  1. Date of Next Meeting – was provisionally set as 16th May 2016 and venue as Port Eynon Village Hall.

 

The meeting closed at 8:00 pm.

 

 

 

 

 

B. J. Stubbings, (Clerk)