Minutes of monthly Council meeting held on 20^th November 2017 held at Knelston Primary School.

Present                Councillors Robert Fisher, Sheila Fisher, Gareth Evans, Gareth Jones and Steven Young

Apologies            Mr. Martin Cox

In attendance    Mr.Barry Stubbings – Clerk

Chair                      Councillor Robert Fisher took the Chair

Minutes               Clerk confirmed that the minutes of the last meeting held on 18^th September 2017 had been circulated, posted on the notice boards and on the web site.

Under Matters Arising – Casual Signs. It was Cllr S. Fisher who contacted Mr. Latham and not Cllr. S. Young. Minute was corrected to suit.

It was proposed by Councillor Stephen Young, and seconded by Councillor Sheila Fisher that the minutes be accepted and agreed by all.

Matters Arising

PORT EYNON VILLAGE GREEN: Clerk advised that there was still no action by Eaton Fencing Ltd. Council agreed that the Order should be rescinded and the proposed work incorporated with similar works to be carried out at Scurlage Green.

WAR MEMORIAL: Chair described possible arrangements for the memorial, which were discussed at council agreed that  the most suitable arrangement would be a stone monolith with brass plaque set on a raised plinth with a paved surrouns and possibly one or two bench seats. Chair would obtain quotation on that basis.

Finance                Clerk advised that there had been no income or expenditure in past four weeks and unallocated reserves currently stood at £7,990.

Committed expenditure was presently:

Port Eynon Village Green – £2,000

Scurlage Village Green – £1,000

War Memorial at Scurlage – £7,000.

Discussion took place to include in the planned works for Scurlage Green to include a string of timber posts along Monksland Road at its junction with Salisbury Close sufficient to discourage motorists taking a short cut across the Green. Estimated cost based on similar work at Port Eynon would be £1,500. Also to construct a paved path across the Green from the vicinity of Nos 9/10 Monksland Road to link with the path to the Sports Ground. This would eventually replace the existing path which was considered to create a conflict between pedestrians and vehicle movements outside the village stores. Estimated cost £1,000. Provision should also be made for new trees to replace the present mature trees which were affected by ‘ash die back’ disease.

Planning               Clerk provided a resume of previous applications.

Application 2016/3587 Foxwood Overton. Conversion of barn to semi-detached holiday cottages. Council considered the application to be sympathetic to its surroundings and generally acceptable. Application refused Feb 2017 – and appeal lodged. Appeal allowed 17 Aug 2017.

Application 2017/0350 Orchard Green, Knelston Replacement dwelling. Council considered the existing bungalow to be of sub-standard construction and inadequate for present usage. Acceptance was recommended. Decision pending.

Application 2017/0725 Gower Holiday Village. Permit for temporary use of field for the siting of 64 touring caravan pitches from the 1^st of June to the 5^th of September. Application refused on 31 May 2017. Appeal lodged on 25^th September 2017 – 2017/0066 and under consideration.

Application 2017 1787 Frog Moor Farm, Proposed part single part two storey side and rear extensions. Council considered the application and whilst of the opinion that the extensions were substantial and would alter the nature and appearance of the original building, they were unanimously agreed that they were in general acceptable. Decision pending.

NEW APPLICATIONS

Application 2017/2288 Murmur Y Llanw, Overton Lane Addition of second floor to existing bungalow and associated works to access, driveways and parking.

Council considered the application and were of the opinion that they did not object in principle to the enlargement of the property by addition of a second storey, but concerns were raised as to the subsequent overall appearance of the property. More consideration should be given to the roof level, the windows, doors etc. Concern was also expressed over the extent of external paving and alterations to the garden walls and gates.

Application 2017/2139 The Granary Frogmoor lane  Single storey side extension and link building with  conversion of garage. Council considered the application and were of the opinion that it was largely acceptable. Cllr young questioned whether the property was in the parish of Reynoldston and on conclusion it was considered that it did in fact fall within the parish of Reynoldston.

Application 2017/0725 Gower holiday Village

Councillor Steven Young enquired as to the status of the application by Gower Holiday Village for use of the field adjoining the village as a camping and caravan site. Clerk advised that he was not yet in receipt of the findings of the Planning Appeal Board.

Highways and Footpaths

Cllrs noted that the footpath from Scurlage green to the Sports and Social Club continued to give cause concern over litter and lack of maintenance. It was agreed that the matter would be raised verbally with both the Sports Club and Purnell Construction to improve maintenance.

Communications

Clerk had nothing to report.

Village Halls

Cllr. Robert Fisher advised that he had attended the November meeting of the Port Eynon Village hall Committee and that there were no items of note discussed at that meeting.

Clerk confirmed that he had written to Highfield Caravan Park with regard to the boundary encroachment.

Clerk reported that he was in communication with Llanddewi Village Hall Trustees and attempting to establish a convenient time for a meeting.

Any Other Business

Cllr. Steve Young raised the possibility of Council funding rubbish skips. After discussion it was noted that previous experiences had indicated that this was difficult to police and very expensive if not controlled. Agreed not to proceed.

Cllr. Evans noted that storm water was again a problem on Port Eynon Hill and he was pressing SCC highways to clear the gullies.

Cllr. S. Fisher noted that the verge areas in vicinity of the bus aby at Scurlage continued to be degraded by busses. Also, that there had been recent incidences of near accidents at the Berry Lane junction with Port Eynon Road.

Next meeting – it was agreed that Council would not meet in December due to proximity of meeting date with Christmas holiday period. Any planning applications or urgent matters would be dealt with by circulation. Council would next meet on 15^th January 2018. Chair wished all Councillors a pleasant Christmas.

There being no further business to discuss the meeting adjourned at 9 30 pm.

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Barry Stubbings (Clerk)                                                                                                  Robert Fisher (Chair)

Port Eynon Community Council

Minutes of monthly Council meeting held on 16^th October 2017

Present                Councillors Robert Fisher, Sheila Fisher, Steven Young

Apologies            Councillor Gareth Evans

In attendance    Mr.Barry Stubbings – Clerk

Mr. Martin Cox of Port Eynon.

Mr. Peter Beynon of City & County of Swansea, with responsibility for Foreshore Management.

Chair                      Councillor Robert Fisher took the Chair

Declarations       None.

The Chair invited Mr. Peter Beynon to address the meeting.

Mr. Beynon informed Council that C&CS were currently reviewing the assets of the Council, and among these were the current four ‘blue flag’ beaches’ Bracewell, Caswell, Port Eynon and Rhossilli. Provision will be made in an amended Rural Development Plan to protect and improve the status of these beaches. From this, Port Eynon could be eleigible for funding to implement a study on measures to improve public facilities that will give rise to a general improvement in the visitor experience.

A feasibility study will therefore be conducted in 2018 with regard to creating a working document that can then open sources for funding future improvements.

There was a general discussion on past similar programmes such as the recent ‘Green Seas’ initiative and the very limited impact that these had made on the overall visitor experience. Also subsequent negative impacts on some improvements, such as signage, car-parking etc., which are caused by a less than sympathetic approach of other Council Departments.

Mr. Beynon was pleased to have had this opportunity to address the Council and appraise them of these developments. He would endeavour to keep the Council appraised of developments and was available for further consultation and discussion. Mr. Beynon then left the meeting.

Minutes               Clerk confirmed that the minutes of the last meeting held on 18^th September 2017 had been circulated, posted on the notice boards and on the web site.

There were no requested amendments.

It was proposed by Councillor Shiela Fisher, and seconded by Councillor Stephen Young that the minutes be accepted and agreed by all.

Matters Arising CASUAL SIGNS: Councillors expressed their continued concern over the presence of casual signs at the junction between Port Eynon Road and Rhossilli Road in Scurlage. They presented a clear risk to all road users. Cllr. Steve Young advised that he had been in discussion with Mr. Rod Latham of C&CS Planning Enforcement, who had advised that C&CS were aware of legal issues which prevented their direct intervention and removal of the signs.

BUS SERVICES: Councillors similarly expressed their concern over the continued practice of NAT bus company to have two or more busses parked in or opposite the bus bay at Scurlage which was also leading to a high risk of vehicle accidents.

PORT EYNON VILLAGE GREEN: Clerk advised that he had received communication from Eaton Fencing that  the works at Port Eynon Village Green would be carried out this month.

WAR MEMORIAL: chair advised that he had been in discussion with a Monumental Mason who would prepare a proposal for the memorial and should be able to present these proposals to council at the next meeting.

Finance                Clerk advise that there had been no income or expenditure in past four weeks and unallocated reserves currently stood at £7,990.

Committed expenditure was presently:

Port Eynon Village Green – £2,000

Scurlage Village Green – £1,000

War Memorial at Scurlage – £7,000.

Discussion took place to include in the planned works for Scurlage Green to include a string of timber posts along Monksland Road at its junction with Salisbury Close sufficient to discourage motorists taking a short cut across the Green. Estimated cost based on similar work at Port Eynon would be £1,500. Also to construct a paved path across the Green from the vicinity of Nos 9/10 Monksland Road to link with the path to the Sports Ground. This would eventually replace the existing path which was considered to create a conflict between pedestrians and vehicle movements outside the village stores. Estimated cost £1,000.

Planning               Clerk provided a resume of previous applications.

Application 2016/3587 Foxwood Overton. Conversion of barn to semi-detached holiday cottages. Council considered the application to be sympathetic to its surroundings and generally acceptable. Application refused and appeal lodged.

Application 2017/0350 Orchard Green, Knelston Replacement dwelling. Council considered the existing bungalow to be of sub-standard construction and inadequate for present usage. Acceptance was recommended. Decision pending.

Application 2017/0725 Gower Holiday Village. Permit for temporary use of field for the siting of 64 touring caravan pitches from the 1^st of June to the 5^th of September. Application refused on 31 May 2017. Appeal lodged on 25^th September 2017 – 2017/0066 and under consideration.

Application 2017 1787 Frog Moor Farm, Proposed part single part two storey side and rear extensions. Council considered the application and whilst of the opinion that the extensions were substantial and would alter the nature and appearance of the original building, they were unanimously agreed that they were in general acceptable. Decision pending.

Application 2017 1798 Newpark Holiday Park. Proposed demolition of existing office and shop building and replacement by a pitch to accommodate a double static caravan unit with occupation for 10 months of the year. Councillor Fisher provided a background to this new application which superceded similar previous rejected applications. He then left the meeting whilst consideration was made. Council determined, by majority,

• There was no objection to the proposed demolition work.
• There was no objection to the siting of a double static caravan unit provided that this was within the overall license conditions for the site.
• The occupation of this additional unit should be the same as the present license conditions for the site.

Application approved on 5^th October 2017 – for holiday occupation 15^th March to 15^th January only.

Councillor Steven Young enquired as to the status of the application by Gower Holiday Village for use of the field adjoining the village as a camping and caravan site. Clerk advised that he was not yet in receipt of the findings of the Planning Appeal Board.

Highways and Footpaths

Cllr Sheila Fisher advised that she had been in discussion with C&CS with regard to action being taken to eliminate the occurrence of Japanese knotweed in Berry Lane.

Councillors expressed concern over the poor road surface of Monksland Road and the need for re-surfacing.

It was noted that the finger sign directing to the Village Hall, at the highway junction near the Ship Inn had been recently destroyed and replacement was required.

Communications

Clerk advised that the audited accounts were available on the web site.

Village Halls

Councillor Steve Young reported that he had attended the recent meeting of the Port Eynon Village Hall Committee on behalf of Cllr. Robert Fisher. He advised that there were no items of note discussed at that meeting.

Cllr’s. expressed concern that no action had been taken with regard to the boundary encroachment from Highfield Caravan Park. It was agreed that a letter should be sent to the Park Owners establishing the fact and requesting corrective action.

Clerk reported that he was in communication with Llanddewi Village Hall Trustees and attempting to establish a convenient time for a meeting.

Any Other Business

Cllr. Sheila Fisher advised that she had been in discussion with the new Head Teacher at Knelston School and that he had agreed to the Council making use of the school for future monthly meetings.

There being no further business to discuss the meeting adjourned at 9 30 pm.

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Barry Stubbings (Clerk)                                                                                                  Robert Fisher (Chair)

DRAFT – UNCONFIRMED

Minutes of Monthly Council Meeting held on

 Monday 23^rd July 2017 at the Village Hall, Port Eynon.

The meeting commenced at 7:30 pm,

Present:                                   Cllr. G. Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, Cllr. G. Jones  and Cllr. S. Young

Apologies for Absence:         None

In attendance:                       Mr B Stubbings (Clerk);

Mr. Peter Williams representing Port Eynon Village Hall Management Committee

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         Cllr. R. Fisher in respect of planning application for Upway House

The Chair welcomed the members of the public in attendance.

050/17 Minutes of Last Meeting (May 2017):

The draft minutes of the last meeting were amended at 044/17 to note that the cost of the village Hall Newsletter was £650 per annum. With this amendment the minutes were proposed to be accepted as a true record by Cllr. Mrs S Fisher seconded by Cllr. Mr. G. Evans, and agreed by all.  The minutes were signed by the chairperson.

051/17.  Matters Arising from previous Meeting:

• Village Greens – Port Eynon. Clerk advised that he had been chasing Eaton Fencing Ltd. to carry out the installation of posts but they advised that the work could not be undertaken until late August.
• War Memorial – pending source of suitable stone.
• Casual Signs at A4118 Junction, Scurlage – Cllr G. evans advised that he had had the opportunity to meet with a representative of C&CS Highways Dept who advised that those responsible for the casual signs would be notified to remove them failing which they will be taken to the Council Depot for collection or destruction.
• Village Hall Newsletter. Clerk advised that he had made enquiries with regard to the newsletters produced in adjoining communities and the level of support provided by the respective Community Councils. Typically, the newsletters were produced monthly of 40 pages at A5 principally in black and white, with up to 30% of paid advertising. Support from the Community Councils ranged from nil to paid page content to an annual donation of £200. After discussion it was proposed by Cllr. S Young, seconded by Cllr G Evans that the Council declined the request to fund 50% of the production costs for the Port Eynon Village Hall Newsletter, but to make an annual donation of £200 to the Village Hall Management Committee towards the social activities of the Village Hall. It was noted that this would better reflect the relationship which now existed between the Council and the Village Hall Management Committee. Agreed by all.

052/17.  Finance:

Clerk advised that there had been no significant transactions in the past month.

1. Cash reserve approx.. £10,400. Savings reserve approx.. £5,300.

The following funding commitments are carried forward:

Bench seat at Orchard Close – £500

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

War Memorial at Scurlage – £5,000

Proposed by Cllr S. Young and seconded by Cllr. S. Fisher that payment of £200 be made to each of  St Davids Church, Llanddewi, St Cattwg’s Church, Port Eynon and Kneslton Chapel towards maintenance of the respective graveyards. Agreed by all.

Clerk advised that the accounts for year ending March 2016 were presently with the internal auditor, Mr Stephen Heard. In view of the tight schedule to forward these to BDO llp for external audit, he requested Council to authorise the Chair to acknowledge the completion of Internal Audit, rather than wait for next full council meeting. So proposed by Cllr G Evans, seconded by Cllr G Jones and agreed by all.

053/17 Planning

Clerk provided an update on pending applications as follows

Pending Applications

2017/0350 Orchard Green, Knelston – Demolition of existing bungalow and erection of new detached dwelling house and garage. Council noted that the present bungalow was thought to be of precast construction dating back to post war period. It was agreed that the proposal should be recommended for approval. Decision pending.

2017/0470 The Tors, Knelston – Erection of new detached dwelling house and garage. Council noted that the proposed house was within the curtilage of the existing gardens to ‘The Tors’ and would share the access to ‘The Tors’ and Knelston Hall Farm. Scale of development was appropriate and consistent with adjacent existing properties. Council unanimously recommended application be approved. Application approved by C&CS on 19^th May.

2017/0485 Bank Farm, Knelston – Erection of Marquee and maximum of 125 units of tents for period 9^th June 2017 to 11^th June 2017. Council note that this was an annual event and that no complaints or negative comments had been generated in previous years. Council unanimously recommended application be approved. Temporary permit granted on 16^th May 2017.

2017/0725 Gower Holiday Village, Scurlage – temporary use of field adjoining ‘The Monksland’ for use to site up to 64 touring caravans for the period 1^st June to 5^th September 2017. Council noted that this was a further application essentially the same as 2015/1657 which was refused on 2^nd October 2015. That decision was appealed and confirmed on 25^th July 2016. Council noted that this further application only differed from that made previously in that the layout of the pitches was restricted to approximately half of the field furthest from the road. Also, that reference is no longer made to this being an ‘Overspill Facility’. Council noted that although outline discussions had taken place with the applicant following the previous refusals, no communication had been received with respect to this new application. Council considered that the previous grounds made for recommending refusal still held, in that all necessary facilities and requirements of a self contained semi permanent caravan site must be met, and that no indications were given in this application. Council also noted the findings of the Planning Inspector in July 2016, and that these had not been addressed in this application. Council recommended by majority that the application be deferred pending clarification of the above issues. Application refused by C&CS on 31^st May 2017.

2017/0889 The Leys, Port Eynon – construction of detached garage. Council considered the application to be acceptable on the proviso that use is strictly limited to a garage. Decision pending.

2017/0926 The Hawthorns, Scurlage – Two storey rear and side extension and enlarged access. Council expressed concern over the elevational treatment of the rear extension and unavoidable overlooking between the properties on either side of Monksland Road. Concern was also expressed that no opportunity had been taken to revise the vehicular access to Monksland Road, consistent with the recent adjacent developments. Council agreed by majority to recommend general approval with request for these issues to be addressed. Decision pending.

2017/1181 Dinglebank, Knelston – Three new detached houses and garages. Council expressed concerns with regard to:

• The present natural curtilage of the village is created by Trumpet Lane and this development is outside that curtilage.
• This is a ‘backland development’ and as such is contrary to current AONB planning guidelines.
• The development will be accessed via Trumpet Lane which is an unmade road of restricted width and with no end turning facility, such that. large service vehicles have to reverse to exit the lane.
• Trumpet Lane is already recognised as having a dangerous junction with the A4118, being below the brow of a hill and immediately opposite the access to a farm complex.
• The development will create a dominant feature on the skyline when viewed from the North and West.
• Current access to the hay meadow west of Dinglebank is eliminated by the development resulting in potential loss of substantial established agricultural land.

Council agreed by majority (3:1) to recommend that the development, as proposed, be rejected. Decision pending.

New Applications

2017/1259 Llanddewi Castle Farm, Llanddewi Variation of planning conditions for 2015/1042 to permit use of light grey roof finish. Councillors considered the light grey roof finish to be in visual harmony with the surrounding buildings and unanimously recommended acceptance.

2017/1093 No 1 Milestone Court. Addition of an attached garage.

Councillors noted that this application had been made previously and was withdrawn. Council at that time had recommended acceptance. Councillors unanimously confirmed the previous recommendations.

2017/1304 Murmur Y Llanw, Overton. Addition of first floor to existing bungalow.

Council noted that although this was a full application there were no plans available on the C&CS Planning Portal. Council deferred any decision until plans were available.

2017/0930 Upway House, Port Eynon, Construction of new dwelling house.

Cllr R. Fisher left the meeting prior to any decision. Cllr. S. Fisher abstained from the decision. Councillors expreseed concerns over the visual intrusion of the dwelling which even though partially buried would be similar to construction of a bungalow. It was in close proximity to both Upway House and Upway Cottage and would obstruct their present uninterrupted views. It would also be visible from the main road and from properties adjacent to the road. Council noted that no case was apparently made as to why the presumption in AONB planning policy against new dwellings should be waived. Council recommended by majority that the application should be refused.

Local development plan. Clerk brought Council’s attention to the Local development plan which had been updated, presented to city council and agreed. The plan included for development of the field adjoin the health centre in Scurlage, to provide a further 25 units of social housing.

054/17 Highways & Footpaths.

Cllr Young advised that he had received representations from the public concerning the footpath between Milestone court and the Holiday Village leading to the Sports Ground. After discussion Council concluded that this was unlikely to be a public footpath and was created when milestone court was constructed to compensate for loss of access to the Sports Ground from the Rhossilli Road. It was unclear whether the path was on land still owned by the Sports Club or whether the land was included in the Milestone Court allocation. As the path freely opened on to the Sports Ground, it had probably not been dedicated to the City Council and responsibility for maintenance was most likely that of the Sports Club. Council noted, however, that the overgrown bushes and trees emanated from the Holiday village and would be their responsibility. The Sports Club management would be requested to periodically clear the litter.

Cllr Evans advised that he had again received representations from the public concerning cutting the verge grass and hedges, also cleaning of the gutters.

Cllr. S. Fisher noted that there was an outbreak of Japanese Knotweed in the verges of Berry Lane and this should be referred to C&CS.

055/17 Correspondence:

Letter received from Mrs Atwell requesting Council to contribute £650 towards a summer fete. After discussion it was agreed that this was not an activity which would normally be supported from public funds. Council suggested that it would be more appropriate for the organisers to approach the Village Hall Management Committee for financial support of social activities in Port Eynon village.

056/17 Communication- Notice Boards etc.

There was nothing to report.

057/17 Village Halls –

Port Eynon Village Hall –Cllr. R. Fisher advised that he had attended the meeting of the Village Hall Management Committee held on 16^th July. The meeting had principally concerned itself with routine matters and receipt of an interim financial report for previous two months. A decision was taken to significantly increase the hall rental charges. There was no discussion on plans for a replacement hall.

Mr. Peter Williams (from the floor) raised an objection concerning the minutes for the June Council Meeting with regard to the Port Eynon Village Hall and sought to have them amended. Council confirmed that they were a fair record of the report provided to the meeting by Cllr Evans, and Cllr Evans, after referring to his notes confirmed that his report was a fair summary of the June meeting of the Village Hall Management Committee. After due consideration Council rejected the representations made by Mr. Williams.

Llandewi Hall – Clerk reported receipt of reply from the Trustees and an informal meeting would be arranged.

058/17 Any Other Business:

No matters brought forward for consideration

Date of Next Meeting:

Monday 21^st August 2017 at 7:30 pm  in the  Port Eynon Village Hall subject to confirmation as to need.

Meeting closed at 9.40pm.                                                         Chairman

1. J. Stubbings, (Clerk)                                                              R. Fisher

 PORT EYNON COMMUNITY COUNCIL

DRAFT – UNCONFIRMED

Minutes of Monthly Council Meeting held on

 Monday 19^th June 2017 at the Village Hall, Port Eynon.

The meeting commenced at 7:30 pm,

Present:                                   Cllr. G. Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, ,Cllr. G. Jones

Apologies for Absence:         Cllr. S. Young

In attendance:                       Mr B Stubbings (Clerk);

Mr. Robert Davies, Mr. Andrew Griffiths, Mr. Martin Sykes, Mr. Nigel Clarke,  Mr.Stephen T…. (all residents of Knelston)

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         None

The Chair welcomed the members of the public in attendance, who wished to make representations to the Council concerning planning application for residential development at ‘Dinglebank’ in Knelston. Council agreed to take this item in advance of the published meeting Agenda.

Council heard that plans for development of three houses to the rear of the detached house ‘Dinglebank’ had been placed on the C&CS web site on 6^th June and that site notices had been displayed since on or around 13^th June. Residents advised that there had been no prior consultation with the neighbouring properties. Considerable concerns were expressed that the development was not appropriate in the context of the village; that Trumpet Lane was inadequate to provide access to the development; that the junction of Trumpet Lane with the A4118 was inadequate and unsafe; that the development would create a dominant feature on the skyline; etc.

Council was sympathetic to the concerns raised but stressed that these concerns should be incorporated in letters of objection to C&CS Planning Section. Council would consider the application as part of its routine business and would be making their own recommendation to C&CS.

The residents thanked the Council for listening to their concerns and for the advice offered.  They then withdrew from the meeting.

039/17 Minutes of Last Meeting (May 2017):

The minutes were proposed to be accepted as a true record by Mrs G Evans, the proposal was seconded by Cllr. S Fisher and agreed by all.  The minutes were signed by the chairperson.

040/17.  Matters Arising from previous Meeting:

Village Greens – Port Eynon. Council agreed to proceed with quotation provided by Eaton Fencing in the amount of £1200.

War Memorial – pending source of suitable stone.

Casual Signs at A4118 Junction, Scurlage – Cllr R Fisher advised that the presence of casual signs continued to pose a problem.

041/17.  Finance:

Clerk advised that there had been no significant transactions in the past month.

1. Cash reserve approx.. £10,400. Savings reserve approx.. £5,300.

The following funding commitments are carried forward:

Bench seat at Orchard Close – £500

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

042/17 Planning

Clerk provided an update on pending applications as follows

Pending Applications

2017/0350 Orchard Green, Knelston – Demolition of existing bungalow and erection of new detached dwelling house and garage. Council noted that the present bungalow was thought to be of precast construction dating back to post war period. It was agreed that the proposal should be recommended for approval. Decision pending.

2017/0470 The Tors, Knelston – Erection of new detached dwelling house and garage. Council noted that the proposed house was within the curtilage of the existing gardens to ‘The Tors’ and would share the access to ‘The Tors’ and Knelston Hall Farm. Scale of development was appropriate and consistent with adjacent existing properties. Council unanimously recommended application be approved. Application approved by C&CS on 19^th May.

2017/0485 Bank Farm, Knelston – Erection of Marquee and maximum of 125 units of tents for period 9^th June 2017 to 11^th June 2017. Council note that this was an annual event and that no complaints or negative comments had been generated in previous years. Council unanimously recommended application be approved. Temporary permit granted on 16^th May 2017.

2017/0725 Gower Holiday Village, Scurlage – temporary use of field adjoining ‘The Monksland’ for use to site up to 64 touring caravans for the period 1^st June to 5^th September 2017. Council noted that this was a further application essentially the same as 2015/1657 which was refused on 2^nd October 2015. That decision was appealed and confirmed on 25^th July 2016. Council noted that this further application only differed from that made previously in that the layout of the pitches was restricted to approximately half of the field furthest from the road. Also, that reference is no longer made to this being an ‘Overspill Facility’. Council noted that although outline discussions had taken place with the applicant following the previous refusals, no communication had been received with respect to this new application. Council considered that the previous grounds made for recommending refusal still held, in that all necessary facilities and requirements of a self contained semi permanent caravan site must be met, and that no indications were given in this application. Council also noted the findings of the Planning Inspector in July 2016, and that these had not been addressed in this application. Council recommended by majority that the application be deferred pending clarification of the above issues. Application refused by C&CS on 31^st May 2017.

2017/0889 The Leys, Port Eynon – construction of detached garage. Council considered the application to be acceptable on the proviso that use is strictly limited to a garage.

New Applications

2017/0926 The Hawthorns, Scuralge – Two storey rear and side extension and enlarged access. Council expressed concern over the elevational treatment of the rear extension and unavoidable overlooking between the properties on either side of Monksland Road. Concern was also expressed that no opportunity had been taken to revise the vehicular access to Monksland Road, consistent with the recent adjacent developments. Council agreed by majority to recommend general approval with request for these issues to be addressed.

2017/1181 Dinglebank, Knelston – Three new detached houses and garages. Council expressed concerns with regard to:

• The present natural curtilage of the village is created by Trumpet Lane and this development is outside that curtilage.
• This is a ‘backland development’ and as such is contrary to current AONB planning guidelines.
• The development will be accessed via Trumpet Lane which is an unmade road of restricted width and with no end turning facility, such that. large service vehicles have to reverse to exit the lane.
• Trumpet Lane is already recognised as having a dangerous junction with the A4118, being below the brow of a hill and immediately opposite the access to a farm complex.
• The development will create a dominant feature on the skyline when viewed from the North and West.
• Current access to the hay meadow west of Dinglebank is eliminated by the development resulting in potential loss of substantial established agricultural land.

Council agreed by majority (3:1) to recommend that the development, as proposed, be rejected.

043/17 Highways & Footpaths.

Councillors expressed concerns over the speed of cars using the A4118 between Scurlage and Port Eynon. Vehicles were typically travelling at speeds in excess of 60 mph.. There was a distinct danger at this time of year that the grass verges were so overgrown that motorists were unable to see pedestrians, and pedestrians could not retreat onto the grass verge. Clerk to again raise with C&CS.

Concern was also expressed that the 30 mph zone was too limited and the zone should be extended for the A4118 on both sides of the village.

Council noted that work was currently being undertaken by South Gower Sports Club to improve the access off A4118.

Council noted that the condition of the road surface of Monksland Road was unacceptable and the road should be resurfaced.

Council also noted that a significant pothole had existed for some time at the junction of the access to Knelston Primary School.

044/17 Correspondence:

Letter received from Port Eynon Village Hall management Committee requesting Council to contribute to production costs of the village hall newsletter. Costs were stated to be £650 per annum and a contribution of ‘up to £500’ was requested. Council expressed concern over the unit cost and as to whether the present style of newsletter was sustainable. Clerk was requested to make enquiries as to production costs of magazines produced in other communities and level of funding provided by the respective Community Councils.

E-mail advice from C&CS of appointment of a ‘Destination Manager’ who held responsibility for the City’s blue flag beaches and supporting beach activity. Clerk had arranged for him to make a brief presentation at the July Council meeting.

045/17 Communication- Notice Boards etc.

There was nothing to report.

046/17 Village Halls –

Port Eynon Hall –Cllr Evans reported that he had attended the last meeting of the VHMC on behalf of Cllr R Fisher. He Council that the meeting had largely considered routine ‘housekeeping’ issues. It was noted that the Secretary had resigned. Also noted that plans for a new hall had suffered a setback with the change of Member of parliament for Gower. A two month financial review was presented to the meeting.

Llandewi Hall – Clerk reported receipt of reply from the Trustees and an informal meeting would be arranged.

General – discussion took place over the need for modern community facilities, the location of which reflected the changing demographic of the community. Clerk was requested to produce a short policy note for further discussion.

036/17 Any Other Business:

Cllr G Jones drew attention to the litter problem in Port Eynon car park.

Date of Next Meeting:

Monday 23^rd  July 2017 at 7:30 pm  in the  Port Eynon Village Hall.

Meeting closed at 9.40pm.                                                         Chairman

1. J. Stubbings, (Clerk)                                                              R. Fisher

\

DRAFT – UNCONFIRMED

Minutes of Monthly Council Meeting held on

 Monday 15^th May 2017 at the Village Hall, Port Eynon.

The meeting commenced at 8:00 pm, following the Annual General Meeting

Present:                                   Cllr. G. Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, ,Cllr. S Young

Apologies for Absence:         Cllr. G. Jones

In attendance:                       Mr B Stubbings (Clerk);

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         None

029/17 Minutes of Last Meeting (April 2017):

Minute 015/17 Planning – 2017/0725 decision should read ‘application be deferred’. The minutes, as corrected, were proposed to be accepted as a true record by Mrs S Fisher, the proposal was seconded by Cllr. G Evans and agreed by all.  The minutes were signed by the chairperson.

030/17.  Matters Arising from previous Meeting:

Village Greens – Port Eynon. Council agreed to proceed with quotation provided by Eaton Fencing in the amount of £1200.

War Memorial – pending source of suitable stone.

Monksland Road – Cllr R Fisher advised that Muddy Gap lane had been surfaced which was contrary to the approved plans, he understood that revised plans would be submitted. Cllr S Fisher commented on the street lighting which would appear to be excessive given the rural location and contrary to current policies to reduce external lighting and preserve night skies. Cllr R Fisher expressed the opinion that Monksland Road should now be resurfaced to make good deterioration and damage which had occurred during the construction works.

Parking in Salisbury Close –. Cllr R Fisher advised that with the construction works drawing to a close the pressure on kerbside parking had reduced. Council agreed to keep the matter under review.

Bus Bay, Scurlage –Cllr S Young queried why Scurlage was designated by NAT busses as a ‘Terminus’. He noted that bus drivers were now making an effort not to overrun the bus bay, but this has resulted in busses parking on the carriageway. The soil at each end of the bus bay now requires to be reinstated.

Wildflower Planting, Scurlage – In progress.

Casual Signs at A4118 Junction, Scurlage – Cllr R Fisher advised that casual signs had been removed from the Milestone Court side of the junction and now placed on the Village Green side.

014/17.  Finance:

Clerk tabled updated Cash Book Summary and advised that there had been no significant transactions in the past month.

1. Cash reserve approx.. £10,400. Savings reserve approx.. £5,300.

The following funding commitments are carried forward:

Bench seat at Orchard Close – £500

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

015/17 Planning

Clerk provided an update on pending applications as follows

Pending Applications

2017/0350 Orchard Green, Knelston – Demolition of existing bungalow and erection of new detached dwelling house and garage. Council noted that the present bungalow was thought to be of precast construction dating back to post war period. It was agreed that the proposal should be recommended for approval. Decision pending.

2017/0470 The Tors, Knelston – Erection of new detached dwelling house and garage. Council noted that the proposed house was within the curtilage of the existing gardens to ‘The Tors’ and would share the access to ‘The Tors’ and Knelston Hall Farm. Scale of development was appropriate and consistent with adjacent existing properties. Council unanimously recommended application be approved. (Proposed by Cllr G. Jones and seconded by Cllr S. Fisher.)

2017/0485 Bank Farm, Knelston – Erection of Marquee and maximum of 125 units of tents for period 9^th June 2017 to 11^th June 2017. Council note that this was an annual event and that no complaints or negative comments had been generated in previous years. Council unanimously recommended application be approved. (Proposed by Cllr G. Evans and seconded by Cllr S. Fisher.)

2017/0725 Gower Holiday Village, Scurlage – temporary use of field adjoining ‘The Monksland’ for use to site up to 64 touring caravans for the period 1^st June to 5^th September 2017. Council noted that this was a further application essentially the same as 2015/1657 which was refused on 2^nd October 2015. That decision was appealed and confirmed on 25^th July 2016. Council noted that this further application only differed from that made previously in that the layout of the pitches was restricted to approximately half of the field furthest from the road. Also, that reference is no longer made to this being an ‘Overspill Facility’. Council noted that although outline discussions had taken place with the applicant following the previous refusals, no communication had been received with respect to this new application. Council considered that the previous grounds made for recommending refusal still held, in that all necessary facilities and requirements of a self contained semi permanent caravan site must be met, and that no indications were given in this application. Council also noted the findings of the Planning Inspector in July 2016, and that these had not been addressed in this application. Council recommended by majority that the application be deferred pending clarification of the above issues.

New Applications

2017/0889 The Leys, Port Eynon – construction of detached garage. Council considered the application to be acceptable on the proviso that use is strictly limited to a garage.

016/17 Highways & Footpaths.

Cllr R. Fisher requested Clerk to write to C&CS to ensure that on completion of the new housing development in Scurlage the footpath near houses 20 and 21 be properly reinstated.

017/17 Correspondence:

Nothing to report

009/17 Communication- Notice Boards etc.

There was nothing  to report.

018/17 Village Halls –

Port Eynon Hall – Clerk advised receipt of letter from Charity Commission advising that Port eynon village Hall had been included in a bulk vesting order to transfer the role of Custodian trustee from PECC to the Charity Commission.

Cllr R Fisher informed Council that he had attended the meeting of the Village Hall management committee on 8^th May where a very heated discussion had taken place concerning the above action. RF had expressed his concern that the VHMC had seen fit to take such actions without consultation with PECC.

After considerable discussion Council agreed to refer these matters to solicitors.

Llandewi Hall – Clerk reported that he had written to trustees requesting a meeting/discussions, but had received no response to date.

General – discussion took place over the need for modern community facilities, the location of which reflected the changing demographic of the community. Clerk was requested to produce a short policy note for further discussion.

019/17 Any Other Business:

Cllr Gareth Evans reported on meetings he had attended concerning ‘Local Seascape Character Assessment’  – of particular interest was management of possible rising sea levels and the effect that this could have on the sae front area of Port Eynon and the public car park.

Cllr Fisher expressed concern over further excavation in the hillside above Carreglwyd camp site.

Date of Next Meeting:

Monday 19th June 2017 at 8:00 pm  in the  Port Eynon Village Hall.

Meeting closed at 9.40pm.                                                         Chairman

Minutes of Annual General Meeting held on

 Wednesday 18^th May 2016 at Port Eynon Village Hall.

The meeting commenced at 7:00 pm.

Present:                                  Cllr. G. Evans Cllr. R. Fisher, Cllr. S. Fisher; Cllr. G. Jones; Cllr. L. Newland, Cllr. A. Stott and Cllr. A Milligan

In attendance:                        Mr. B. Stubbings (Clerk)

Apologies for Absence:,        none

Chair person:                        Cllr. R. Fisher took the Chair.

1. Minutes of Last Annual General Meeting:

The minutes of the AGM held on 18^th May 2015 had been circulated prior to the meeting and no comments had been received. Cllr. G. Evans proposed that the minutes be accepted as a true record, the proposal was seconded by Cllr. S. Fisher and agreed by all. The minutes were signed by the chairman.

2. Election of Chairperson.

Cllr. G. Evans proposed that Cllr. Robert Fisher be re-elected as Chairperson for the forthcoming year. The proposal was seconded by Cllr. S. Fisher. There being no other proposals the meeting elected Cllr. R. Fisher by unanimity.

3. Election of Vice Chairperson.

Cllr. L. Newland proposed that Cllr. G. Evans be re-elected as Vice-Chairperson for the forthcoming year. The proposal was seconded by Cllr. S. Fisher. There being no other proposals the meeting elected Cllr. Evans by unanimity.

5. Chairman’s Report

Cllr. R. Fisher presented a brief report of activities during the past year:

• Following the public election of Councillors in 2012 vacancies still remained on the Council and despite advertising on the Notice Boards and Village Hall website these had remained unfilled throughout the year. The vacancies were for one Councillor each in the Port Eynon and Knelston wards. Cllr. Fisher expressed his continued disappointment at the apparent lack of interest from the community, or appreciation of the contribution that the Community Council makes to the local environment. He expressed his disappointment that the Council had been unable to achieve a newsletter for distribution to households.
• He complemented the Council on their initiative to purchase and distribute commemorative coins to children at Knelston School for the Queen’s birthday.
• Also for the creation of the wild flower beds at Scurlage village green and the timber bench at Overton green.
• Another initiative brought to completion was the provision of 6 defibrillators throughout the council area.
• Looking forward he hoped that it would be possible to identify a Councillor to lead on particular issues
• Finally, Cllr. Fisher expressed his thanks for the support and assistance of all the elected Councillors and also to the Clerk for his support and service to the Council.

6. Financial Report:

Clerk advised that the year-end bank balances were as follows:

Current Account                     £10,932

Savings Account                     £5,257

Knelston Burial Ground Account           £935

The Clerk provided a brief review of expenditure throughout the year and presented a budget for the forthcoming year.

Cllr. Newland proposed that the clerk’s remuneration be increased to £1,800 per annum.

Cllr Evans proposed that the budget for 2016-2017 be accepted, except that the precept be raised to £6,000.

Both proposals were seconded by Cllr. Jones and approved unanimously.

6. Standing Orders

• The clerk advised that there were no proposed changes to the current Standing Orders.
• Council noted that if proposals to redevelop the Talbot Hall should progress then identification of a suitable alternative venue was essential. Cllr. Fisher said that he would make yet a further approach to the school. He also advised that his office in Scurlage could be used.
• It was confirmed that meetings should continue to be held at the Port Eynon Village Hall.
• It was confirmed that the regular monthly meetings of the Council continue to be held on the third Monday of each month commencing at 7:30 p.m..

7. Committees

• It was unanimously agreed, in the absence of any counter proposals, that Cllr. Newland should continue to represent the Council at the Port Eynon Village Hall Management Committee.
• It was unanimously agreed, in the absence of any counter proposals, that Cllr. S. Fisher should continue to represent the Council at the Port Eynon Village Hall Management Committee.
• It was unanimously agreed that Cllr. Fisher should represent the Council on the Management Trust for Knelston Chapel Burial Ground, noting that the Clerk also was in attendance to this Trust.
• Councillors noted that the Council was not represented on the Port Eynon Boat Club Committee and thought that an approach should be made to seek such a presence. Clerk advised that historically the Boat Club was a participating member of the Village Hall Management Committee at which the Council was represented.

8. Date of Next Meeting – was provisionally set as Monday 15^th May 2017 and venue as Port Eynon Village Hall.

The meeting closed at 8:00 pm.

1. J. Stubbings, (Clerk) Chairperson

DRAFT – UNCONFIRMED

Minutes of Monthly Council Meeting held on

 Monday 25^th April 2017 at the Village Hall, Port Eynon.

The meeting commenced at 7:30 pm.

Present:                                   Cllr. G. Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, Cllr. G. Jones, Cllr. Mrs. Lynda Newland, Cllr. S Young

Apologies for Absence:         Cllr Mrs. Ann Scott and Cllr A. Milligan.

In attendance:                       Mr B Stubbings (Clerk);

Mrs Pauline McMurray, Mrs Claire Wales, Mrs Carol Jones, and Mr. Peter Williams (Chair, Village Hall Management Committee)

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         None

029/17 Minutes of Last Meeting (January 2017):

The minutes, as corrected, were proposed to be accepted as a true record by Mrs S Fisher, the proposal was seconded by Cllr. G Jones and agreed by all.  The minutes were signed by the chairperson.

030/17.  Matters Arising from previous Meeting:

Village Greens – Port Eynon. Council agreed to proceed with quotation provided by Eaton Fencing in the amount of £1200.

War Memorial – pending source of suitable stone.

Muddy Gap Lane off Monksland Road – Clerk advised that he was in receipt of further letter from Mr Robert Latham of C&CS advising that there is no public right of way or record of easements for access in relation to ‘Muddy Gap’. C&CS also consider that they are the Registered Title landowner. Further, the planning permission 2014/0417, as amended, indicates the proposed road layout, and that ‘Muddy Gap’ will form part of the made up road where it adjoins the A4118.

Monksland Road – In above referred letter from Mr. Robert Latham he advises that he has made several recent site visits and considers that adequate measures are being exercised by the contractor, Hales, to prevent site access via Monksland Road. Where damage has occurred to kerb lines and verge areas an approach should be made to highways Dept who have a record of the area prior to the start of construction, and if damage has occurred the contractor will be required to make the necessary reinstatement.

Parking in Salisbury Close – Again in the above referred letter Mr. latham suggests that PECC approach Highways Department to explore the possibility of implementing Residents Parking Zones.

Hedge Rows, Monksland Road – The contracted works in relation to planning permission 2016/0417 include for post development replanting of the hedgerows under the supervision of the C&CS Planning Ecologist.

Foul Water Drainage, Monksland Road – Again Mr Latham suggests that this issue be raised with C&CS Drainage Dept and/or Dwr Cymru.

Bus Bay, Scurlage – Clerk advised acknowledgement from NAT Group (busses) who have requested the Swansea Depot Manager to investigate and monitor the situation.

Wildflower Planting, Scurlage – Ground has been prepared by spraying with weed killer.

Casual Signs at A4118 Junction, Scurlage – PECC complaint has been passed the Highways maintenance Contrcator (RMS) for action.

014/17.  Finance:

Clerk tabled updated Cash Book Summary and advised that there had been no significant transactions in the past month.

1. Cash reserve approx.. £10,400. Savings reserve approx.. £5,300.

The following funding commitments are carried forward:

Bench seat at Orchard Close – £500

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

015/17 Planning

Clerk provided an update on pending applications as follows

Pending Applications

2017/0183 No. 10  Monksland Road. Application for certificate of lawfulness to Home Board up to 3 pet dogs. Council agreed that the proposal be reccommended for approval. Approved 30^th March 2017

2016/1492 Milestone Court Scurlage. Retention and completion of 8 dwellings and associated outbuildings and garages. Regularisation of variations from approved plans. The Council expressed concern with the application as presented and questioned possible boundary encroachment and compliance with Land Registry details. Approved on 15^th March 2017

2017/0130 South Gower Sports Club. Application to use the complete lower football field for camping on the following dates.:-

30th June-1st July Charity Walk— 80 units

7th July-8th July    Music Festival—80 units

20th July- 24th July Chilli Festival—100 units

25th Aug-26th Aug Club Day—-80 units

Council expressed concern over lack of consultation with local community and lack of detail with regard to parking, toilet provision, tent layout and fire precautions. The Council were unhappy to support the application as submitted. Approved on 15^th March 2017

2017/0151 Bank Farm Scurlage. Renewal of temporary planning permission for the siting of 5 touring caravans for a period of 5 years.

It was agreed that the proposal be accepted for approval. Approved on 15^th March 2017

2017/0350 Orchard Green, Knelston – Demolition of existing bungalow and erection of new detached dwelling house and garage. Council noted that the present bungalow was thought to be of precast construction dating back to post war period. It was agreed that the proposal should be recommended for approval. Decision pending.

New Applications

2017/0470 The Tors, Knelston – Erection of new detached dwelling house and garage. Council noted that the proposed house was within the curtilage of the existing gardens to ‘The Tors’ and would share the access to ‘The Tors’ and Knelston Hall Farm. Scale of development was appropriate and consistent with adjacent existing properties. Council unanimously recommended application be approved. (Proposed by Cllr G. Jones and seconded by Cllr S. Fisher.)

2017/0485 Bank Farm, Knelston – Erection of Marquee and maximum of 125 units of tents for period 9^th June 2017 to 11^th June 2017. Council note that this was an annual event and that no complaints or negative comments had been generated in previous years. Council unanimously recommended application be approved. (Proposed by Cllr G. Evans and seconded by Cllr S. Fisher.)

2017/0725 Gower Holiday Village, Scurlage – temporary use of field adjoining ‘The Monksland’ for use to site up to 64 touring caravans for the period 1^st June to 5^th September 2017. Council noted that this was a further application essentially the same as 2015/1657 which was refused on 2^nd October 2015. That decision was appealed and confirmed on 25^th July 2016. Council noted that this further application only differed from that made previously in that the layout of the pitches was restricted to approximately half of the field furthest from the road. Also, that reference is no longer made to this being an ‘Overspill Facility’. Council noted that although outline discussions had taken place with the applicant following the previous refusals, no communication had been received with respect to this new application. Council considered that the previous grounds made for recommending refusal still held, in that all necessary facilities and requirements of a self contained semi permanent caravan site must be met, and that no indications were given in this application. Council also noted the findings of the Planning Inspector in July 2016, and that these had not been addressed in this application. Council recommended by majority that the application be refused.

016/17 Highways & Footpaths.

Cllr. Mrs. Newland requested Clerk to write to Footpaths Section of C&CS to tahnk them for their excellent recent work on the footpath from Newpark to Bank Farm, Horton.

Cllr R. Fisher requested Clerk to write to C&CS to ensure that on completion of the new housing development in Scurlage the footpath near houses 20 and 21 be properly reinstated.

017/17 Correspondence:

Clerk reported receipt of a number of communications concerning the election of councillors on May 7^th.

Clerk reported receipt of the annual financial audit papers, which would be actioned as required.

009/17 Communication- Notice Boards etc.

Clerk advised that he had provided an article to the Village Hall newsletter. There was nothing else to report.

018/17 Village Halls –

Port Eynon – Clerk advised receipt of letter from village hall management committee advising that they had requested the Charity Commission to change the Custodian Trustee from that defined in the Hall Trust Deed as the Port Eynon Community Council..

Mr Peter Williams outlined the reasons for this action.

Cllr Fisher on behalf of the council expressed his disappointment that contrary to the understandings that he believed had been reached towards the end of 2016, the VHMC had embarked on such a course of action without any discussions or notifications or indeed any attempt to involve PECC.

A heated discussion took place following which Cllr R Fisher stressed yet again that the parties involved should be working together to achieve the best outcome for the community and that this could only happen if there was openness and communication.

Llandewi Hall – Clerk reported that he had written to trustees requesting a meeting/discussions, but had received no response to date.

019/17 Any Other Business:

Mr. S Young informed the Council of the severe environmental nuisance which had occurred in Scurlage over several days during the Easter period. The smell emanating from the spreading of manure had been so severe that residents could not venture outside of their houses. A tourist visiting the shop had been physically sick. Washing hung outside had to be taken in and rewashed. He read out a lengthy letter of complaint from one resident detailing attempts that had been made to contact the Environmental Health Dept. but with little success as it was the Easter holiday period. Clerk was directed to write a strong letter to Environmental Health Department.

Cllr Gareth Evans and Cllr Jones advised that further bramble clearance on the dunes had been carried out.

Mrs Wales and Mrs MacMurray repeated their concerns over abuse of Orchard Close area by residents, particularly with regard to control of dog fouling.

They also advised of fly-tipping of garden waste apparently being moved from a local site by a quad bike and trailer. Enquiry was made as to whether the Gower Ranger was still operating.

Date of Next Meeting:

Monday 15th May 2017 at 8:00 pm, following the Annual General Meeting,  in the  Port Eynon Village Hall.

Meeting closed at 9.40pm.                                                         Chairman

1. J. Stubbings, (Clerk)                                                              R. Fisher

DRAFT – UNCONFIRMED

Minutes of Monthly Council Meeting held on

 Monday 20^th March 2017 at the Village Hall, Port Eynon.

The meeting commenced at 7:00 pm.

Present:                                   Cllr. G. Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, Cllr. G. Jones,

Apologies for Absence:         Cllr. Mrs. Lynda Newland, Cllr Mrs. Ann Scott and Cllr A. Milligan.

In attendance:                         Mr B Stubbings (Clerk);  Mr S Young, Mrs Pauline McMurray and Mrs Claire Weales

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         None

012/17 Minutes of Last Meeting (January 2017):

The minutes, as corrected, were proposed to be accepted as a true record by Mrs S Fisher, the proposal was seconded by Cllr. G Jones and agreed by all.  The minutes were signed by the chairperson.

013/17.  Matters Arising from previous Meeting:

Village Greens – Port Eynon . One quotation was still awaited.

War Memorial – pending source of suitable stone.

Donations to Churches – Clerk advised his understanding that Finance act restrictions precluded Community Councils from making donations to faith organisations but would not affect our established practice of donating towards the upkeep of churchyards and burial grounds.

Muddy Gap Lane off Monksland Road – Clerk was requested to obtain clarification from C&CS over status of the lane and arrangements for access to the new houses following their completion.

014/17.  Finance:

Clerk advised that there had been no significant transactions in the past month.

1. Cash reserve approx.. £10,000. Savings reserve approx.. £5,000.

2.The Council’s insurance policy had been renewed.

The following funding commitments have been made and are carried forward:

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

015/17 Planning

Clerk advised that he was unable to provide an update on pending applications as he had been unable to access the C&CS web site for several days.

Pending Applications

2017/0183 No. 10  Monksland Road. Application for certificate of lawfulness to Home Board up to 3 pet dogs.

It was agreed that the proposal be reccommended for approval.

2016/1492 Milestone Court Scurlage. Retention and completion of 8 dwellings and associated outbuildings and garages.

The Council expressed concern with the application as presented and questioned possible boundary encroachment and compliance with Land Registry details.

2017/0180 South Gower Sports Club. Application to use the complete lower football field for camping on the following dates.:-

30th June-1st July Charity Walk— 80 units

7th July-8th July    Music Festival—80 units

20th July- 24th July Chilli Festival—100 units

25th Aug-26th Aug Club Day—-80 units

Council expressed concern over lack of consultation with local community and lack of detail with regard to parking, toilet provision, tent layout and fire precautions. The Council were unhappy to support the application as submitted.

2017/0151 Bank Farm Scurlage. Renewal of temporary planning permission for the siting of 5 touring caravans for a period of 5 years.

It was agreed that the proposal be accepted for approval.

New Applications

2017/0350 Orchard green, Knelston – Demolition of existing bungalow and erection of new deatched dwelling house and garage. Council noted that the present bungalow was thought to be of precast construction dating back to post war period. It was agreed that the proposal should be recommended for approval.

016/17 Highways & Footpaths.

Cllr Sheila Fisher raised concern over the damage to the kerbstones and grass verge being caused by busses using the lay by at Scurlage. Clerk to raise with NAT busses and C&CS.

Cllr. Sheila Fisher also again raised concern over residents parking in Salisbury Close and Monksland Road. Clearly the current provisions were inadequate and when the new houses were occupied the matter would become far worse. Clerk to raise with C&CS.

Cllr. Robert Fisher raised concern over state of road surface in Salisbury Close and many potholes that required repair. Clerk to raise with C&CS.

017/17 Correspondence:

None

009/17 Communication- Notice Boards etc.

Cllr Sheila Fisher advised that she had been in contact with a possible editor/publisher at Swansea University and would further enquire as to costs.

018/17 Village Halls –

Port Eynon – Cllr Fisher advised that he had received no notices/minutes of meetings or communications from VHMC.

Llandewi Hall – Meeting with Trustees to be arranged by Clerk

019/17 Any Other Business:

Mrs McMurray and Mrs Weales raised their concerns with Orchard Close which included nuisance of resident’s dogs, erosion of grass by residents and general dumping of waste. They had dedicated their own time and resources for several years to maintain the grass and verge areas but would appreciate some support from the Community Council. They had made similar requests to C&CS (Simon Lydiate) but without any success. Council agreed to assist where they could and further agreed to fund a bench seat to be located in Orchard Close.

Cllr Gareth Evans advised that he had been unable to make contact with the person(s) who carried out bramble clearance on the dune areas at Port Eynon last year. Council agreed that funds would be made available for further clearance work this year and Cllr Evans would endeavour to find suitable person(s) to carry out the work.

Cllr. Gareth Jones advised that Welsh water had installed  a new mains supply from High winds to Port Eynon which should alleviate problems with fluctuating water pressure.

Date of Next Meeting:

Monday 17th April 2017 at 7:30 pm  in the  Port Eynon Village Hall.

Subsequently revised to Tuesday 25^th April as 17^th April is Easter Monday

Meeting closed at 8.40pm.                                                         Chairman

1. B J. Stubbings, (Clerk)                                                              R. Fisher

PORT EYNON COMMUNITY COUNCIL

DRAFT – UNCONFIRMED

Minutes of Monthly Council Meeting held on

 Monday 19^th  December 2016 at ‘The Old Pharmacy’, Scurlage.

The meeting commenced at 7:45 pm.

Present:                                   Cllr. R. Fisher, Cllr. Mrs. S. Fisher, Cllr. G. Jones, Cllr. Mrs Lynda Newland

Apologies for Absence:            Cllr. Mrs. Ann Scott and Cllr A. Milligan

In attendance:                         Mr. B. Stubbings (clerk),

Ms. Julie Harris, Ms Claire Payne.

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         None

084/16 Minutes of Last Meeting (November 2016):

The minutes, as corrected, were proposed to be accepted as a true record by Cllr. Mrs. S. Fisher, the proposal was seconded by Cllr. Mr. G. Jones and agreed by all.  The minutes were signed by the chairperson.

085/16.  Matters Arising from previous Meeting:

Village Greens – Clerk provided a draft document to request installation of posts at Port Eynon Green which was discussed and amended. Clerk advised that he would seek quotations after the Christmas holiday period.

War Memorial – Chair advised that he was continuing to search for a suitable large stone on to which a memorial plaque could be sited.

086/16.  Finance:

Clerk advised that there had been no income or expenditure in the past month. The bank balances were presently as follows:

Current Account           £9,460

Savings Account           £5,255

Knelston Burial Ground Account           £675

The following funding commitments have been made and are carried forward:

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

087/16.  Planning:

From Previous applications

2016/1384 St David’s Church, LLanddewi – Removal of deteriorated interior plaster and cement; and replacement with lime based plaster. Council unanimously agreed to support the proposal. Under consideration.

2016/3184 Frogmoor Cottages, Frogmoor – Removal of planning condition and extension for further five years. Council unanimously agreed they had no objections. Decision pending

New applications :

088/16 Highways & Footpaths.

Problems with construction traffic continued in Scurlage. Cllr Fisher reported that the contractor has relocated the site hoardings such that the turning bay at the end of Monksland Road was no longer usable. As a consequence the refuse collection trucks were turning at the junction with Salisbury Close and no rubbish was being collected from the higher house numbers in Monksland Road. Clerk to again raise with City Council.

Cllr. Jones reported that a new steel bridge had been constructed across the drainage ditch at Llanddewi Corner, to replace the previous timber bridge. As a consequence, it was no longer possible to rake out rubbish from the gratings to the adjacent drainage pipes. A service that both Council operatives and he occasionally performed to ensure free flow of the water. Clerk to raise with city council.

089/16 Correspondence:

Clerk advised on various items of correspondence. None of which required action.

090/16 Knelston Burial Ground.  Nothing to report.

091/16 Village Halls & Knelston School –

Port Eynon – Cllr Fisher advised that the VHMC planned to meet with MP Byron Davies in January.

Llandewi Hall – Meeting with Trustees to be arranged by Clerk.

092/16  Knelston Prinmary School – Cllr S Fisher advised that a new Deputy Head had been appointed, members of public raised the matter of how only minor missed attendances seriously affected the school’s SATS ratings.

093/16 Newsletter –  Cllr R Fisher would continue to liaise with Mr Tony Wright of AW Graphics concerning a newsletter.

094/16 Any Other Business:

None

Date of Next Meeting: Monday 16^th January 2017 at 7:30 pm  in the  Port Eynon Village Hall.

Meeting closed at 8:30 pm.                                                        Chairman

1. J. Stubbings, (Clerk) R. Fisher

PORT EYNON COMMUNITY COUNCIL

Minutes of Monthly Council Meeting held on

 Monday 25^th January 2016 at Port Eynon Village Hall.

The meeting commenced at 7:30 pm.

Present:                                  Cllr. G.Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, Cllr. G. Jones, Cllr. Mrs. Ann Stott and Cllr, Andrew Milligan

Apologies for Absence:         Cllr. Mrs. L. Newland

In attendance:                        City Cllr. Richard Lewis

Mr. B. Stubbings (clerk),

Chair person:                         Cllr. R. Fisher took the Chair.

001/16.  Declarations of Interest:     None

002/16  Flooding

Cllr. Lewis had been requested to attend this meeting to review the recent incidences of flooding in the Scurlage – Llanddewi corridor. In particular the extended closure of the A4118 at Llanddewi corner, and the flooding of properties at Berry Lane.

Cllr. Lewis remarked that there was a general worsening of the situation due to more persistent rainfall and an increase in ground water tables throughout the area. He further commented that the extent and timing of maintenance of water courses by the City Council may also have led to the recent problems. Work had now been put in hand to clean and regrade the water courses from Scurlage all the way through to Burry Alley, as well as the holding lagoon at Llanddewi.

Cllr Sheila Fisher pointed out that the recent housing developments at Scurlage and the  new agricultural buildings at Scurlage farm have all led to significant increases in rain water run off. The practice of relying on soakaways to accommodate the run off from buildings and paved surfaces was clearly not working. Cllr. Robert Fisher added that shallow soakaways were ineffective when the ground was as saturated, as it has been in the winter months. Also there was no provision in the planning process for new developments, to ensure that soakaways were maintained and renewed when necessary.

Cllr. Scott pointed out that present practice of maintenance of hedges and verges was contributing to the problem as the debris generated was swept into the drainage ditches and accumulated there.

Cllr. Robert Fisher pointed out that after the issues of flooding of Mrs Lewis’ house at the bottom of Berry Lane in 2014. The City council had made no effort to prevent a re-occurrence. Cllr. Lewis ventured the opinion that the house, being of traditional cottage construction without a solid floor, would always be subject to flooding. Mrs. Lewis has now been provided with alternate accommodation by Sketty Housing Association.

Cllr Robert Fisher enquired of Cllr Lewis what measures could be taken to control traffic speed through Scurlage.

Cllr. Gareth Evans enquired of Cllr. Lewis what measures could eb done to improve the tourist experience, particularly in Port Eynon. Cllr Robert Fisher added that Gower was the so-called jewel in the crown of Swansea City Council and generated substantial income for the City but little was done to maintain or improve the image. Cllr Evans pointed out that there were simple measures like clearing the brambles from the areas of the Port Eynon water frontage that would enhance the impression gained of a visit to Gower.

Cllr. Robert Fisher thanked Cllr. Lewis for taking the time to attend this meeting.

002/16 Minutes of Last Meeting (November 2015):

The minutes were proposed to be accepted as a true record by Cllr. S. Fisher, the proposal was seconded by Cllr, G. Jones and agreed by all.  The minutes were signed by the chairperson.

003/16.  Matters Arising from previous Meeting:

Bench seat at Overton – Clerk advised that an order had been placed and delivery was awaited. Cllr. Gareth jones advised that once we had the bench to hand he would carry out the ground works.

Scurlage Green – Vehicles continue to be driven across the Green. It was agreed that the most effective control would be to re-establish the posts or stones along the edge of the green fronting the A4118. Clerk to write to Sketty Housing Assn. to inform them of proposal to place 15 cm. diameter posts at 2 metre centres rising to say 30cm above the ground.

Defibrillators – Noted that a suitable site in Overton could not be found.

004/16.  Finance:

Clerk advised that there had been no income or expenditure in the past month and the bank balances were as follows:

Current Account         £9,460

Savings Account         £5,255

Knelston Burial Ground Account       £675

The following funding commitments have been made and are carried forward:

Wooden bench seat (1 no) at Overton – £500

Scurlage Green Improvements – £2,000

Port Eynon village green improvements – £2,000.

Clerk advised that the City council required notification of the precept requested for 2016/17, and recommended that the precept remained unchanged at £5,500. Cllr. Gareth  Evans proposed that the precept be £5500, seconded by Cllr Sheila Fisher and agreed by all.

005/16.  Planning:

From Previous applications

2015/1502 Lake farm, Llandewi Erection of new agricultural building. Council agreed to support this application. Permission granted.

2015/1892 The Rickyard, Port Eynon Construction of three new detached dwellimgs.

Council noted that a previous application for construction of three dwellings on this site had been approved in application 2011/1389. Council further noted that the original application had not been supported and that the new application did not address any of the concerns that had been previously made. Council agreed by majority that theis application should be reluctantly accepted and reference should be made to those comments previously raised. Permission granted on 23^rd December 2015.

New applications :

2015/2323 Salt Cottage, Port Eynon. Repair and reconstruction of Sea Wall. Council noted that this new application was for more extensive reconstruction. Council considered the works to be of an essential nature and recommended approval.

2015/2362 Scurlage Farm, Scurlage. Removal of agricultural buildings and construction of four new houses.  Council noted that this site had been included in the LDP. Councillors noted that the access to the development was via the road junction between Berry Lane and the A4118. This was already proving dangerous and no measures are proposed to improve it. Councillors further noted that the development was reliant on shallow soakaways for the disposal of rain water and that this had proved unacceptable for other neighbouring recent developments. Recommendation should be made for attenuation tests to be carried out.  Proposal was otherwise considered to be acceptable

006/16 Highways & Footpaths.

Scurlage – Cllr. Robert Fisher again stressed the need for traffic speed control measures in Scurlage, particularly for through traffic to and from Port Eynon. Clerk was requested to arrange for speed monitoring to be provided by C&CS. Also that a request be made for highways department to consider the creation of a small roundabout which would serve the purpose of reducing traffic speed and improving safety at the junction.

Trumpet Lane – Councillors repeated their concerns over the closure of Trumpet Lane as parts were in regular use. Clerk to query current position.

Salisbury Close – Parking continued to be a serious issue among residents. It was suggested that an approach be made to Sketty Housing Assn. to remove some of the grassed areas and replace with paving.  Consideration could also be given to the creation of ‘Residents Parking Bays and issue of Residents Parking Permits on an allocation per household. Clerk to write.

Monksland Road – it was noted that at least two of the street lights were not working.

007/16 Correspondence:

Clerk provide a resume of correspondence received.

008/16 Knelston Burial Ground.  Nothing to report.

009/16 Village Halls – Nothing to report

010/16 Communications  Nothing to report.

011/16 Any Other Business: – None.

Date of Next Meeting: Monday 22^nd  February 2016 at 7:30 pm. at Port Eynon Village Hall.

Meeting closed at 9:30 pm.                                                                Chairman

1. J. Stubbings, (Clerk)                                                                       R. Fisher