Port Eynon Community Council

Minutes of monthly Council meeting held on Monday 13^th November 2018 at Knelston Primary School.

Present                  Councillors: Martin Cox, Gareth Evans, Robert Fisher, Sheila Fisher, and Gareth Jones

Apologies:             Councillor Steve Young.

In attendance       Mr.Barry Stubbings – Clerk;

Chair                       Councillor Robert Fisher took the Chair.

1. 1. Minutes                 Clerk confirmed that the draft minutes of the last meeting held on 22^nd October 2018 had been circulated to all Councillors, displayed on the Council notice boards and posted on the web site. It was proposed by Councillor Martin Cox, and seconded by Councillor Gareth Evans that the minutes be accepted with a minor correction to ‘Any Other Business matters’; and agreed by all.
   3. Declarations of Interest      Councillor R. Fisher declared an interest in planning application 2018/2010.
   5. Matters ArisingSCURLAGE GREEN – All present expressed their thanks to Councillor Sheila Fisher for her work in securing a successful outcome to the War Memorial installation; which had been most well received, judged by comments from the public.
   6.                                 St DAVID’S CHURCH, LLANDDEWI – Council further considered the request for financial support towards purchase of a new organ. Clerk advised that he had sought advice from One Voice Wales as to whether this could be considered as a Grant in the terms of Section 137 and their response had been in the affirmative. Council agreed that maintenance of the church facilities was to the benefit of the community as a whole. Proposed by Cllr S. Fisher to make a grant of £500 towards the cost and seconded by Cllr. G. Jones – agreed by all.
   7.                                 FOOTPATH To ST Cattwg’s CHURCH – Clerk to continue to investigate.
   8.                                 GOWER HOLIDAY VILLAGE – Council further discussed the situation with regard to planning applications for use of the adjacent field for seasonal use for camping and touring caravans. Agreed that no action could be taken until an Appeal against planning decisions was made by the owners.
   9.                                 VILLAGE GATEWAY SIGNS – Council considered possible implementation but noted that consent would probably be required from Penrice Estate. Clerk to initiate discussions with City Council highways Deptand to obtain firm prices. Consideration could also be given to new designation of the start and end of the restricted zone.
   10.                                 FOOTPATH TO SPORTS CLUB – Clerk advised that he had met with C&CS Footpaths Officer who confirmed that the path crossed private land and consent would be required from the land owner before adoption could be considered. He suggested that an approach be made to our City Councillor for funding to carry out annual cleaning and maintenance.
   11.                                 LANE TO YOUTH HOSTEL – Noted that no action has been taken by City Council. Cllr. Martin Cox further advised that vehicles have suffered damage from the timber posts installed on the edge of the lane. Some posts had been knocked out and were now being replaced by large stones, which were even more of a hazard.
   13. Finance  Committed expenditure was presently:                                                Scurlage Village Green works – £2,000                                                 Defibrillators – £3,000                                Current reserves are approximately £10,000 .                                Clerk confirmed that he had settled the invoice from Nurse and Payne for the war memorial of £3,000 (total amount including installation was £4,360) and he was awaiting receipt of invoice from City Council for the footpath at £1,200. The expenditure budget for Scurlage Green was reduced accordingly.Clerk requested Council to reconfirm the decision made at the Annual General Meeting to maintain Council precept at £6,000 per annum. Council so confirmed.
   18.                                                 Scurlage Village Awareness signs – £3,000
   19.                                                 Port Eynon Village Green works- £2,000

• Planning Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.                                Council noted that the proposed new detached house was on land previously designated for gardens and storage areas behind houses 6, 7 and 8. The application was being made in the name of Mr. Andrew Wilson living at house 5. Access would utilise the existing drive way between house 8 and the site boundary with the A4118. Councillors noted that the house size and external appearance was in keeping with the other houses of Milestone Court. Councillors expressed their continuing concern that further development would exacerbate the continuing problems of surface water drainage and foul drainage in the Scurlage area. Councillors expressed their concern that the site fell outside the current village boundaries and represented a ‘creeping’ expansion of the village which was not compatible with the Local Development Plan, Clerk was requested to clarify. Council decision was to recommend acceptance with reservations over drainage and subject to clarification of village limits. NEW APPLICATIONS2018/2010 Corner House, Scurlage. – Conversion of adjoining barn to provide living accommodation.  Council noted that the properties in Milestone Court were built with no provision for garages or off-street parking, a policy which was considered to be flawed for such rural developments. Council noted that the extension was substantial in that it could accommodate two cars, and that it extended to the boundary of the site thus precluding future access for maintenance and to the rear garden. Council also noted that the indicated construction incorporated cavity walls. Council noted that they were sympathetic to the provision of a garage and the application could be supported but with a proviso that there could be no subsequent conversion to living accommodation.2018/2216 Scurlage Farm, Scurlage (pre-application) – New dwelling house. Scurlage Local Development Plan – j

1. 1. Cllr. R. Fisher advised that site works had been taking place in the field behind Monksland Road, presumably as site investigation for the detailed planning of a further development of social housing. Clerk was requested to make enquiries of City Council.
   2. Council noted that this was a small garden site immediately on the junction of Port Eynon Road and Berry Lane that could be considered as an ‘infill development’. The site was presently occupied by a static caravan. Council noted the suggested elevational treatment and found it incompatible with surrounding buildings and with the objectives of the Gower AONB Planning Guidelines. Council also noted that although the plans indicated the provision of parking space for two cars but there was no space for vehicle turning which would result in reversing movements in very close proximity to the junction of berry lane with the main road. Council reiterated its concerns with regard to subsequent increased surface water run-off at this area which would exacerbate the risk of flooding to surrounding properties; also the increase in vehicle movements at the already dangerous junction between Port Eynon Road and Berry Lane. Council did not support the application.
   4. 2018/2214 No.4 Milestone Court, Scurlage – Side and Rear extension for a garage.
   5. Council considered the application and noted that there was no objection in principle to conversion of what was the last of a series of barns at this location. Concern was however expressed over the nature of the conversion which would significantly raise the new roof ridge height above that of adjoining buildings. Council however strongly reiterated their concern over further development which would exacerbate the existing problems of drainage at this area and of the safety of the highway junction between the Port Eynon Road and Berry Lane. Council agreed to recommend approval subject to the above issues being addressed.
   7.  
   8. 2018/2004 Milestone Court, Scurlage – New detached dwelling house.
   9. Decision pending.
   10. 2017/2448 Field 7000, Burry – New detached dwelling house.
   11. Clerk provided a resume of applications recently considered.

• Highways and FootpathsCllr. Sheila Fisher requested that consideration be given to a paved path across Scurlage Green between the bus stop and Monksland Road.

• Correspondence 

1. 1. The Clerk had receive no correspondence of note.

• Communications 

1. 1.                                 Clerk had nothing further to report.

• Village Halls  

1. 1. Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees.
   2. Cllr. Robert Fisher advised that he had attended the last monthly Meeting of the Port Eynon Village Hall Committee, at which there had been little discussion other than the feedback of the public consultation for the Port Eynon Tourism Study.
   3. Knelston Burial Ground.Clerk advised that there was nothing to report.

• Any Other BusinessCouncillor Cox advised that the sea wall gabions in the vicinity of the Youth Hostel were showing signs of deterioration and would need maintenance in the near future.Next meeting – it was agreed that Council would not meet in December unless urgent issues were to arise and, the next meeting would be on the 21st January 2019 at 7 pm.There being no further business to discuss the Chairman wished a Merry Xmas and a healthy New Year to all and the meeting adjourned at 9: 00 pm. Barry Stubbings (Clerk)                                                                                                       Robert Fisher (Chair)

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Port Eynon Community Council

Minutes of monthly Council meeting held on Monday 22^nd October 2018 at Knelston Primary School.

Present                  Councillors: Martin Cox, Gareth Evans, Robert Fisher, Sheila Fisher, Gareth Jones, and Steve Young.

Apologies:             none

In attendance       Mr.Barry Stubbings – Clerk;

Mrs. Wendy Harris and Mr. Jim Wilson of Gower Holiday Village

Chair                       Councillor Robert Fisher took the Chair.

1. 1. Mrs. Wendy Harris and Mr. Jim. Wilson addressed the Council on the matter of their appeal against a decision of the Planning Committee to refuse their application for 64 pitches for camping/touring caravans in the field adjoining the holiday village. Mrs. Harris stressed that the financial viability of both the Holiday Village and The Monksland Public House were not sustainable and new sources of income were essential. Staff had recently been reduced from 33 to 8 persons. They stressed that the latest application addressed all concerns previously raised and that although the site would initially be served by facilities within the existing Holiday village, once the new site was established a further amenity and toilet block would be built. Council was advised that the Appeal would be made (heard) in December and a portfolio containing letters of support and other information was handed to the council for their consideration. Mrs. Harris and Mr. Wilson then left the meeting.
   2. Minutes                 Clerk confirmed that the draft minutes of the last meeting held on 17^th September 2018 had been circulated to all Councillors, displayed on the Council notice boards and posted on the web site. It was proposed by Councillor Martin Cox, and seconded by Councillor Gareth Evans that the minutes be accepted without modification; and agreed by all.
   4. Declarations of Interest      – there were none declared.
   6. Matters ArisingPORT EYNON TOURISM REPORT – Cllr. Gareth Evans advised that he had attended the presentation made by BRO Consultants at the Village Hall and he thought that the public meeting had been quite well attended but that there had been no significant responses from those present. SCURLAGE GREEN – All present confirmed their agreement to the wording and Cllr. Sheila Fisher advised that work by the monumental masons was in progress. Clerk advised that he had requested an update from City Council as to construction of the new footpath, and was awaiting a response. It was agreed to defer a decision on benches until after the memorial stone had been installed.NOTICE BOARDS –Clerk confirmed that he had installed the hasps and padlocks to notice boards at Overton and Port Eynon. Clerk suggested that Council give consideration to an additional Notice Board on the village green at Port Eynon.
   7. SPEED MONITORING AT SCURALGE CASTLE – Cllr Gareth Jones drew attention, again, to speed of vehicles on the section of road through Scurlage castle. Clerk was requested to arrange for speed monitoring strips to be installed by C^CS Highways. Clerk advised that he had raised this with C&CS who advised that monitoring strips would only usually be installed in speed restricted areas and that this location was an unrestricted section of road.
   8. BENCH SEAT AT SCURLAGE GREEN – Cllr Steve Young advised that the seat for which the council had agreed to carry out refurbishment had since been removed by C&CS. Clerk was requested to follow up.
   9.                                 VILLAGE GATEWAY SIGNS – at September meeting the Clerk tabled examples of village gateway signs as used by other Councils and which might create a greater awareness of the need to reduce speed through the village boundaries. Deferred for later discussion.
   10.                                 FOOTPATH TO SPORTS CLUB – Clerk advised that he had been in contact with C&CS Footpaths Officer who was aware of the problems with the path between the Sports Club and Port Eynon Green. Footpath Officer would make enquiries as to land ownership and possible solutions.
   11.                                 DEFIBRILLATORS – Clerk advised that he had been in discussion with Gower First Responders’/Cariad and that they would discuss with Knelston Garage the relocation of the unit at their premises. Cariad advised that an extra unit at The Old Pharmacy in Scurlage was possibly too close to the present units at the Medical Centre and the Sports Club. Cariad would advise costing of further units to be installed at Overton, Scurlage Castle and Port Eynon Youth Hostel.
   12.                                 LANE TO YOUTH HOSTEL – Noted that no action has been taken by City Council.
   16. Finance  Clerk advised that the wales audit office had raised some queries on the audit papers and he was in the process of dealing with them and providing additional information.Committed expenditure was presently:                                                Scurlage Village Green works – £8,000                                                 Defibrillators – £3,000
   17.                                 If all committed expenditure was taken up there would be an overspend of £2,000, although this would be met from the next instalment of annual precept (£1,833) due in December.
   18.                                                 Clerk’s remuneration – £1,000
   19.                                                 Scurlage village awareness signs – £3,000
   20.                                                 Port Eynon Village Green works- £2,000
   23. Planning Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.                                NEW APPLICATIONS2018/2004 Milestone Court, Scurlage – New detached dwelling house.
   24. Council noted that the proposed new detached house was on land previously designated for gardens and storage areas behind houses 6, 7 and 8. The application was being made in the name of Mr. Andrew Wilson living at house 5. Access would utilise the existing drive way between house 8 and the site boundary with the A4118. Councillors noted that the house size and external appearance was in keeping with the other houses of Milestone Court. Councillors expressed their continuing concern that further development would exacerbate the continuing problems of surface water drainage and foul drainage in the Scurlage area. Councillors expressed their concern that the site fell outside the current village boundaries and represented a ‘creeping’ expansion of the village which was not compatible with the Local Development Plan, Clerk was requested to clarify. Council decision was to recommend acceptance with reservations over drainage and subject to clarification of village limits.
   27. Decision pending.
   28. 2017/2448 Field 7000, Burry – New detached dwelling house.
   29. Clerk provided a resume of applications recently considered.

• Highways and FootpathsCllr. Gareth Evans queried the status of the footpath which linked the church with the village green in Port Eynon. This path was most popular as it enabled pedestrians to avoid using the narrow road into the village. After examination of the footpath plan it was noted that only part of the path was designated footpath and clerk was requested to press C&CS to designate the remaining part which passed adjacent to the village hall.

• CorrespondenceClerk advised that he had received a number of routine communications and one in particular, which required the Council’s consideration. This was from the secretary to St. David’s Church requesting assistance from the Council towards purchase and installation of a new organ. Chair determined that due to the lateness of the hour this should be deferred to our next meeting and in the mean time he requested that the clerk clarified the ability of the council to make grants to church bodies. 

• Communications 

1. 1.                                 Clerk had nothing further to report.

• Village Halls  

1. 1. Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees.
   2. Cllr. Robert Fisher advised that he had been unable to attend the last monthly Meeting of the Port Eynon Village Hall Committee.
   3. Knelston Burial Ground.
   5. Clerk advised that there was nothing to report.

• Any Other BusinessCllr. Cox advised that there had been a recent incidence of shooting, presumably rabbits, in close proximity of the public footpath within the ‘Sky and Sea’ camp site. It was agreed that such incidences should be immediately referred for police action.
• Next meeting – 19^th November 2018 at 7 pm.There being no further business to discuss the meeting adjourned at 9: 00 pm. Barry Stubbings (Clerk)                                                                                                       Robert Fisher (Chair)

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Minutes of monthly Council meeting held on Monday 17^th September 2018 at Knelston Primary School.

Present                  Councillors: Martin Cox, Gareth Evans, Robert Fisher, Sheila Fisher, Gareth Jones, and Steve Young.

Apologies:             none

In attendance       Mr.Barry Stubbings – Clerk;

Mr. Robert Owen of BRO Consultants

Chair                       Councillor Robert Fisher took the Chair.

Mr. Robert Owen of BRO Consultants presented to the Council by means of an audio visual display a summary of the findings of the study conducted into the regeneration of Port Eynon as a tourist destination. The Council were suitably impressed and asked questions of clarification throughout the presentation. The Chair thanked Mr. Owen for providing the Council with a preview of the likely findings to be included in his report to Swansea City Council. Mr. Owen in turn thanked the Council for their observations nad contributions during the study process. Mr. Owen then left the meeting.

Minutes                 Clerk confirmed that the draft minutes of the last meeting held on 23^rd July 2018 had been circulated to all Councillors, displayed on the Council notice boards and posted on the web site. It was proposed by Councillor Martin Cox, and seconded by Councillor Gareth Evans that the minutes be accepted; and agreed by all.

Declarations of Interest      – there were none declared.

Matters Arising

SCURLAGE GREEN – Cllr. Sheila fisher advised that work by the monumental masons was in progress. A discussion ensued on the wording and Cllr Sheila Fisher offered to circulate a draft layout for final approval. Discussion also took place as to the favoured location for siting, and in conclusion Cllr Robert Fisher agreed to prepare and circulate a plan. Clerk advised that he had requested an update from City Council as to construction of the new footpath, but was awaiting a response

.PORT EYNON GREEN – Clerk confirmed that he had carried out a site inspection and was of the opinion that the recently installed posts were quite satisfactory.

NOTICE BOARDS –Clerk confirmed that he had installed the hasps and padlocks to notice boards at Overton and Port Eynon.

FOOTPATH TO SPORTS CLUB – Clerk advised that he had been in contact with C^CS Footpaths Officer who was aware of the problems with the path between the Sports club and Port Eynon Green. Footpath Officer would make enquiries as to land ownership and possible solutions.

DEFIBRILLATORS – Clerk advised that he had been in discussion with Gower First Responders’Cariad and that they would discuss with Knelston Garage the relocation of the unit at their premises. Cariad advised that an extra unit at The Old Pharmacy in Scurlage was possibly too close to the present units at the Medical centre and the Sports Club. Cariad would advise costing of further units to be installed at Overton, Scurlage Castle and Port Eynon Youth Hostel.

KNELSTON SCHOOL – Clerk advised that the tree seats had been installed and that he was in receipt of the invoice from the school.

LANE TO YOUTH HOSTEL – Noted that no action has been taken by City Council.

Finance     Committed expenditure was presently:                                                Scurlage Village Green works – £8,000

Defibrillators 3,000

Scurlage village awareness signs – £3,000

Port Eynon Village Green works- £2,000                                 Clerk advised that expenditure in the past month had included the first payment for the Memorial Stone of 1,350 pounds. Payment for the School Tree Seats would be required in the next period and was expected to be in the order of 1,400 pounds. Request for payment for the timber posts at the village greens had yet to be received and Clerk advised that he would resist settlement until the footpath link had been completed.

Planning

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside. Decision still pending

2018/1519 Poultry Farm, Trumpet Lane, Knelston. Change of use from poultry and egg production to food production premises.

Council noted that the present use had been discontinued for several years and that there had been a previous outline planning application for use of the site for holiday chalets and static caravans. Council noted that in respect of this application for use as a production facility by ‘Gower Chocolate Brownies’ there would be modifications to the existing building elevations and roofs, and considered that were generally acceptable. Council also noted that there would be changes to the external areas to facilitate parking of employees and access by light delivery vehicles. Again, it was considered that these were generally acceptable. Council gave consideration to the access of the site via Trumpet Lane, and noted that employee numbers would be less than 20 and that delivery vehicles would involve light panel vans only.  Council noted that this was the rear elevation and would not be seen from the road. Council were in agreement that the revised fenestration was in fact preferable to that previously approved and that the application could be supported. Application approved August 2018.

2018/1416 No 2 Frogmoor Cottages, Knelston. Amendment to planning application 2011/0990 to allow for amendments to the fenestration of the rear elevation.Council were in agreement that the proposal was generally acceptable and should be supported. Application approved August 2018.

2018/1484 Val Cottage, Port Eynon. Amendment to application 2018/0556 to permit the change of windows from white painted timber to green UPVC. Council considered the application and were in agreement that it could be supported. Application approved August 2018.

NEW APPLICATIONS          None..

• Highways and Footpaths
• Discussion took place on the enforcement of speed limits in the villages of Scurlage and Knelston. Clerk tabled examples of village gateway signs as used by other Councils and which might create a greater awareness of the need to reduce speed through the village boundaries. Deferred for later discussion. 
• Council noted that a surface overlay had been applied to Monksland Road and Salisbury Close.

• Correspondence 
• Clerk advised that he had received no communications which required the Council’s consideration.

• Communications 
• Clerk had nothing to report.

• Village Halls  
• Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees.
• Cllr. Robert Fisher advised that he had attended the monthly Meeting of the Port Eynon Village Hall Committee, and that items reported by the Chair included that a conclusion had been reached that there had been no encroachment of the boundary with Highfields Caravan park; and that VHMC continued to maintain that they had 50% ownership of the Notice Board near to the church, but no evidence was presented as to either item.
• Knelston Burial Ground.
• Clerk advised that there was nothing to report.

1. Any Other Business

Port Eynon Community Council

Minutes of monthly Council meeting held on 21^st May 2018 at Knelston Primary School.

Present                  Councillors: Gareth Evans, Robert Fisher, Sheila Fisher, Steve Young.

In attendance       Mr.Barry Stubbings – Clerk;

Chair                       Councillor Robert Fisher took the Chair.

1. Apologies              Cllrs. Martin Cox and Gareth Jones

1. Minutes                 Clerk confirmed that the minutes of the last meeting held on 16^th April 2018 had been circulated to all      Councillors, displayed on the Council notice boards and posted on the web site. Omission of a minute concerning drainage at Berry lane and some typographical errors were noted and corrected. It was proposed by Councillor Gareth Evans, and seconded by Councillor Sheila Fisher that the minutes, as corrected, be accepted; and agreed by all.

1. Declarations of Interest      – Cllr. Robert Fisher declared a professional interest with respect to planning application 2018/0267.

1. Matters Arising

VILLAGE GREENS – Clerk advised that the installation of timber posts at Port Eynon Green was in progress. He understood that work at Scurlage Green would then follow.

SCURLAGE GREEN – Chair tabled sketch details of a memorial stone and all agreed that purchase and engraving should proceed.

NOTICE BOARDS –Clerk advised that the supplier of the boards, Green Barnes, had not responded on the question of additional locks. All agreed that Clerk should proceed to install simple hasps and padlocks.

LANE TO YOUTH HOSTEL – Noted that no work had been undertaken to regrade the lane. Clerk to follow up with Mr. Peter Beynon.

PORT EYNON CAR PARK – Clerk advised that he understood that tenders for the contract for management of the car parks at Port Eynon and Horton was currently being assessed.

KNELSTON SCHOOL – Cllr Sheila Fisher advised that the head teacher was proceeding with purchase of the tree seats and would forward bill for payment in due course.

DEFIBRILLATORS – Council requested Clerk to follow up with Mr. Andrew Hughes (Gower First Responders) to require the defib at Knelston Garage to be relocated to the garage forecourt, or if this was not possible to repossess the unit and possibly install it in the disused telephone box at Scurlage. Cllr. Steve Young suggested that consideration be given to obtaining solar powered units for installation at both Knelston and Overton where access to electricity supply had proven difficult.

1. Finance

Clerk advised that since the last meeting, Council had been in receipt of the first tranche of the Precept and had paid £210 to City & County of Swansea in settlement of incurred election expenses.

Committed expenditure was presently:

Port Eynon Village Green works- £2,000

Scurlage Village Green works – £8,000

Knelston School benches to play areas – £2,000

Scurlage village awarewness signs – £3,000

1. Planning

Clerk provided a resume of applications recently considered.

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.

Decision pending.

2018/0556 Val Cottage, Port Eynon – Two storey side Extension.

Council considered the application and were in agreement that the extension would enhance the property and would not detract from the neighbourhood. It was agreed to support the application. APPLICATION GRANTED 16^TH MAY 2018

2018/0776 Scurlage Farm, Berry lane, Scurlage – Use of field for polytunnel cultivation, conversion of farm buildings to a café and shop.

Council considered the application in two parts.

Firstly use of the field for polytunnel cultivation of soft fruit. Council had no objection to the proposal.

Secondly, conversion of the existing farm buildings and yard to a shop, café and associated parking. Council in general supported the proposed conversion of the existing farm building to a retail use and provision of a café.

Council however noted that conversion of the existing yards to public car parking may require re-grading and res-surfacing which could lead to additional surface water run-off and/or additional positive drainage discharging to the adjacent ditch and piped drainage. The area and adjacent private housing had been subject to recent severe flooding and any development should include positive measures to reduce run-off. Council also noted that the creation of a shop and café would lead to an increase in traffic movements through the present junction of Berry lane with the A4118 Port Eynon Road. This junction has a very sub-standard arrangement with limited visibility and any development of the proposed nature should include for improvement of the road junction for both vehicles and pedestrians. DECISION PENDING.

NEW APPLICATIONS

2018/0852 Bank Farm, Scurlage – Permit for Marquee and Camping in June 2018. Council noted that this was an annual event and had caused no problems or adverse reaction in the past. Agreed to recommend that permit be granted.

2018/0844 Gower Holiday village Permit for 64 units of touring caravans from April to September. Council noted that there was no material difference between this application and previous applications which had been refused both initially and confirmed by Appeal. Council confirmed there opinion that this would represent a significant expansion of the Gower Holiday Village into agricultural land that was clearly beyond the natural village perimeter. Council noted that there was no reported shortage of sites for touring caravans and that a substantial site such as this would provide no additional contribution to the Gower Aonb in general. Council agreed to recommend that the application be refused.

2018/0267 2 Frogmoor Cottages – Use of adjacent land for a holiday cottage. Clerk referred to Council an e-mail communication from the owners of 2 Frogmoor Cottages advising of their objection to this application to convert a garage/store on adjacent land into a holiday cottage. Council noted that the application was refused on 11^th April 2018, and whilst the concern of the owners as to a possible appeal against the refusal was appreciated, The Coucnil could not take any action until an Appeal is lodged.

• Highways and Footpaths

Cllr. Robert Fisher advised that there had still been no action by City council to rectify the road surface of Monksland Road and that the extent of potholes now rendered the road dangerous to both pedestrians and motorists.

• Correspondence

Clerk advised that he had received a number of communications as follows;

C&CS Electoral Dept– Notice of revised procedures for filling casual vacancies.

Various appeals for donations.

• Communications

Clerk had nothing to report.

• Village Halls

Cllr. Robert Fisher advised that he had attended the May meeting of the Port Eynon Village Hall Committee.

On the subject of VHMC claim to the WPD wayleave payments, Clerk advised that he had been in communication with WPD and had received copies of the original documentation. It was clear from this that only a portion of the money received could be allocated to the land occupied by the Village Hall, however due to the different categories of compensation and the build up in terms of poles, stay wires and cables it was not possible to readily arrive at the apportionment. Clerk further advised that a claim for historical payments would be further complicated as payment details were not retained by PECC after audit processes were completed.

There were no new issues.

Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees.

1. Knelston Burial Ground.

Clerk advised that there was nothing to report.

• Any Other Business

Council noted recent communications on ‘social media’ concerning re-occurrence of severe malodours arising from fertiliser application over the Bank holiday weekend.

Next meeting – 18^th June 2018 at 7 pm following the Annual General Meeting.

There being no further business to discuss the meeting adjourned at 9: 15 pm.

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Barry Stubbings (Clerk)                                                                                                       Robert Fisher (Chair)

Port Eynon Community Council

Minutes of monthly Council meeting held on 16^th April 2018 at Knelston Primary School.

Present                  Councillors Martin Cox Gareth Evans Robert Fisher, Sheila Fisher, Gareth Jones,

Apologies              Cllr. Steven Young

In attendance       Mr.Barry Stubbings – Clerk;

Chair                       Councillor Robert Fisher took the Chair.

Minutes                 Clerk confirmed that the minutes of the last meeting held on 26^th February 2018 had been circulated to all Councillors, displayed on the Council notice boards and posted on the web site.

Some typographical errors were corrected.

It was proposed by Councillor Martin Cox, and seconded by Councillor Gareth Evans that the minutes be accepted as agreed by all.

Declarations of Interest      – There were none stated.

Matters Arising

VILLAGE GREENS: Clerk advised that he was still awaiting advice as to when the installation of timber posts would be carried out.

Clerk also advised that he was in receipt of a revised and reduced quotation for the new path across the green in the amount of £…….. Council agreed that this was an acceptable expenditure and directed Clerk to accept the quotation.

Chair advised that he had been in discussion with a monumental mason who had advised that a suitable piece of stone could be purchased for less than £1,000 and engraved at a cost of £2 per letter. Chair would further these discussions

NOTICE BOARDS –Clerk confirmed that he had written to VHMC requiring that their key be returned. He ahd also contacted Green Barnes, supplier of the boards, as to whether the locks could be changed or enhanced.

STORM WATER DRAINAGE: Cllr. Gareth Evans advised that there had been no action taken by City Council to alleviate the flow of storm water down Port Eynon hill; and that he would continue to press the Council to act on this.

LANE TO YOUTH HOSTEL – Cllr. Martin Cox advised that no work had been undertaken to regrade the lane. Clerk advised that he had raised this issue with C&CS who had confirmed that the fence posts were place in agreement with the established land boundaries.

MONKSLAND ROAD – Noted that there was still no action by C&CS to repair the carriageway. Cllr. Robert Fisher had queried the area adjoining Muddy Gap and whether this should have been landscaped as part of the building contract. Clerk advised that he had reviewed the development plans and this area was not included in the landscape proposals.

PORT EYNON CAR PARK – Clerk advised that the current contract arrangements were for the car park at Port Eynon to be closed at 8 p.m. Council requested that this be raised with C&CS Foreshore Manager..

KNELSTON SCHOOL – Clerk tabled proposlal and quotation for tree seats. Council agreed to fund two seats and Cllr S. fisher would further arrangements with the Head Teacher.

Finance                  Clerk advised that there had been no payments or receipts since the last meeting.

Committed expenditure was presently:

Port Eynon Village Green works- £2,000

Scurlage Village Green works – £8,000

Knelston School benches to play areas – £2,000

Council discussed the possibility of erecting improved ‘Village Awareness Signs’. It was agreed to make a budget allowance of £3,000 for three signs on the approaches to Scurlage.

Planning                 Clerk provided a resume of applications recently considered.

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.

Decision pending.

2018/0266 ‘Highfield’ Port Eynon – Change of use of outbuilding to provide for a gin distillery and use of garage as a bonded store.

Council considered the application and were in general agreement that the application could be supported.

Application approved on 5^th April 2018

2018/0409 ‘South Gower Sports Club’ Scurlage – Use of the complete lower football field for up to 100 units of camping on the 30^th June; 7^th/8^th July; 26^th to 30^th July and 24^th to 27^th August (all inclusive).

Council considered the application and noted that in principle it was similar to an application granted the previous year other than the dates and that the events were generally of longer periods. Council noted that the club had made considerable effort in the previous year to limit environmental disturbance, and in the belief that these efforts would be maintained it was agreed that the application could be supported.

Temporary Permission granted on 5^th April 2018.

NEW APPLICATIONS

2018/0556 Val Cottage, Port Eynon – Two storey side Extension.

Council considered the application and were in agreement that the extension would enhance the property and would not detract from the neighbourhood. It was agreed to support the application.

2018/0776 Scurlage Farm, Berry lane, Scurlage – Use of field for polytunnel cultivation, conversion of farm buildings to a café and shop.

Council considered the application in two parts.

Firstly use of the field for polytunnel cultivation of soft fruit. Council had no objection to the proposal.

Secondly, conversion of the existing farm buildings and yard to a shop, café and associated parking. Council in general supported the proposed conversion of the existing farm building to a retail use and provision of a café.

Council however noted that conversion of the existing yards to public car parking may require re-grading and res-surfacing which could lead to additional surface water run-off and/or additional positive drainage discharging to the adjacent ditch and piped drainage. The area and adjacent private housing had been subject to recent severe flooding and any development should include positive measures to reduce run-off. Council also noted that the creation of a shop and café would lead to an increase in traffic movements through the present junction of Berry lane with the A4118 Port Eynon Road. This junction has a very sub-standard arrangement with limited visibility and any development of the proposed nature should include for improvement of the road junction for both vehicles and pedestrians.

Highways and Footpaths

Cllr. Robert Fisher advised that there had still been no action by City council to rectify the road surface of Monksland Road and that the extent of potholes now rendered the road dangerous to both pedestrians and motorists.

Cllr. Steve young informed that he had received an approach from Mrs. Pat Stafford of Salisbury Close for Council to fund the creation of additional paved parking spaces in Salisbury Close. Council noted that alterations to the highways, verges and parking arrangements were not matters that the Community Council could undertake, they would however yet again refer the problem of parking in Salisbury Close to C&CS Highways Department and to Sketty Housing Assn.

Cllr Steve Young also brought Council’s attention to recent problem of flooding at the top of Berry Lane where there is a low lying section of the lane. Agreed that Council would look at the ditch drainage, or lack of ditch drainage, at this location.

Correspondence

Clerk advised that he had received a number of communications as follows;

C&CS – From Peter Beynon advising that Gower AONB were considering extending the present board walk from Borfa House through to Horton.

One Voice wales – Notice of area Committee Meeting to be held on Monday 23^rd Aoril.

Mrs. A. Hancock enquiring about possibility of placing a plaque on the salt House walls

South Wales Police – letter of introduction from new area police officer.

Gower First Responders – acknowledgement of grant made to their appeal.

Communications

Clerk had nothing to report.

Village Halls

Cllr. Robert Fisher advised that he had attended the April meeting of the Port Eynon Village Hall Committee. He advised that the VHMC reiterated their claim to the wayleave payments received from Western Power. There were no new issues.

Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees/

Knelston Burial Ground.

Clerk advised that there was nothing to report.

Any Other Business

Cllr. Evans enquired if Council wished to proceed with further bramble clearance at Port Eynon this year. Agreed to engage the same contractor; and Cllr. Evans offered to arrange for this to be done.

Next meeting – 21^st May 2018 at 7 pm following the Annual General Meeting.

There being no further business to discuss the meeting adjourned at 8: 45 pm.

————————————–                                                                                             ——————————————

Barry Stubbings (Clerk)                                                                                                       Robert Fisher (Chair)

Minutes of Annual General Meeting held on

Wednesday 15^th May 2017 at Port Eynon Village Hall.

The meeting commenced at 7:00 pm.

Present:                                  Cllr. G. Evans Cllr. R. Fisher, Cllr. S. Fisher; Cllr. G. Jones; Cllr. S. Young

In attendance:                        Mr. B. Stubbings (Clerk)

Apologies for Absence:,       None

Chair person:                        Cllr. R. Fisher took the Chair.

1. Minutes of Last Annual General Meeting:

The minutes of the AGM held on 18^th May 2016 had been circulated prior to the meeting and no comments had been received. Cllr. G. Evans proposed that the minutes be accepted as a true record, the proposal was seconded by Cllr. S. Fisher and agreed by all. The minutes were signed by the chairman.

2. Election of Chairperson.

Cllr. G. Evans proposed that Cllr. Robert Fisher be re-elected as Chairperson for the forthcoming year. The proposal was seconded by Cllr. S. Fisher. There being no other proposals and the meeting duly elected Cllr. R. Fisher by unanimity.

3. Election of Vice Chairperson.

Cllr. S. Fisher proposed that Cllr. G. Evans be re-elected as Vice-Chairperson for the forthcoming year. The proposal was seconded by Cllr. S. Young. There being no other proposals the meeting duly elected Cllr. Evans by unanimity.

5. Chairman’s Report

Cllr. R. Fisher presented a brief report of activities during the past year:

• Following the public election of Councillors in 2012 vacancies still remained on the Council and despite advertising on the Notice Boards and Village Hall website these had remained unfilled throughout the year. The vacancies were for one Councillor each in the Port Eynon and Knelston wards. Cllr. Fisher expressed his continued disappointment at the apparent lack of interest from the community, or appreciation of the contribution that the Community Council makes to the local environment.
• He complemented the Council on their initiative to create the wild flower beds at Scurlage village green which had been well received.
• He noted that the creation of a memorial garden at Scurlage Green remained under consideration and expressed a hope that this could be brought to fruition early in the coming year.
• Looking forward he hoped that it would be possible to identify Councillor to lead on particular issues
• Finally, Cllr. Fisher expressed his thanks for the support and assistance of all the elected Councillors and also to the Clerk for his support and service to the Council.6.             Financial Report:                                  Savings Account                     £5,257 Cllr Young proposed that the amended budget for 2017-2018 be accepted, and that Precept of £5,500 should be requested in line with previous years, This proposal was seconded by Cllr. Jones and approved unanimously.Council agreed that Mr Stephen Heard should continue as Internal Auditor.6.             Standing Orders
•  
• The Clerk provided a brief review of expenditure throughout the year and presented a budget for the forthcoming year. After discussion it was agreed that donations towards maintenance of the three churchyards should be increased to £400 each for the coming year
•                                 Knelston Burial Ground Account           £935
• Current Account                     £10,932
• Clerk advised that the year-end bank balances were as follows:

• The clerk advised that there were no proposed changes to the current Standing Orders, and they were adopted accordingly.

• Cllr. S. Fisher noted that with the appointment of anew headmaster at Knelston School, a fresh approach could be made to hold Council meetings there. It was confirmed that Cllr. S. Fisher should so proceed and if successful Standing Orders would be considered amended to show meetings as held at Knelston School
• It was confirmed that the regular monthly meetings of the Council continue to be held on the third Monday of each month commencing at 7:30 p.m..
• 7.             Committees

• It was unanimously agreed, in the absence of any counter proposals, that Cllr. R. Fisher should represent the Council at the Port Eynon Village Hall Management Committee.
• It was unanimously agreed, in the absence of any counter proposals, that Cllr. S. Fisher should continue to represent the Council on the Board of Governors at Knelston School.
• It was unanimously agreed that Cllr. R. Fisher should represent the Council on the Management Trust for Knelston Chapel Burial Ground, noting that the Clerk also was in attendance to this Trust.
• Councillors noted that the Council was not represented on the Port Eynon Boat Club Committee and thought that an approach should be made to seek such a presence. Clerk advised that historically the Boat Club was a participating member of the Village Hall Management Committee at which the Council was represented.
• B. J. Stubbings, (Clerk)                                                                                          Chairperson
• The meeting closed at 8:00 pm.
• 8.             Date of Next Meeting – was provisionally set as Monday 21^st May 201 and venue as Port Eynon Village Hall.

Port Eynon Community Council

Minutes of monthly Council meeting held on 19^th March 2018 at Knelston Primary School.

Present                    Councillors Robert Fisher, Sheila Fisher, Gareth Evans, Steven Young and Martin Cox

Apologies                 Cllr. Gareth Jones

In attendance          Mr.Barry Stubbings – Clerk;

Chair                        Councillor Robert Fisher took the Chair.

Minutes                   Clerk confirmed that the minutes of the last meeting held on 26^th February 2018 had been circulated to all Councillors, displayed on the Council notice boards and posted on the web site.

Some typographical errors were corrected.

It was proposed by Councillor Gareth Evans, and seconded by Councillor Steve Young that the minutes be accepted as agreed by all.

Declarations of Interest          – There were none stated.

Matters Arising

VILLAGE GREENS: Clerk advised that he had contacted the City Council parks Dept. to accept their quotations for the installation of timber posts to the edge of the greens at both Scurlage and Port Eynon. He was awaiting advice as to when the works would be carried out.

Cllr. Sheila Fisher queried whether the amount of expenditure planned for Scurlage Green should be reduced in view of recent adverse comments on social media. After consideration Council were of the opinion that the budget provision should not be reduced, but would be kept under review as firm prices for different elements of work were agreed.

NOTICE BOARDS – After further discussion concerning recent misuse of the Notice Boards Council directed the clerk to write to the Village Hall management committee, with copy to Mrs Jean Higgins who was previously the VHMC Social Committee Chair, and require that the key entrusted to the VHMC Social Committee must be returned.

STORM WATER DRAINAGE: Cllr. Gareth Evans advised that there had been no action taken by City Council to alleviate the flow of storm water down Port Eynon hill; and that he would continue to press the Council to act on this.

LANE TO YOUTH HOSTEL – Cllr. Martin Cox advised that he had met with Mr. Peter Beynon of C&CS and that Regrading of the surface of the lane would be carried out. Clerk advised Council that he had requested that the car parking area between Borfa house and the village green be regraded at the same time.

Finance                   Clerk advised that he had made payment of £1,000 grant to the Gower First Responder Appeal.

Council confirmed that payment of £80 should be made to the VHMC for hire of hall in second half of 2017.

Committed expenditure was presently:

Port Eynon Village Green works- £2,000

Scurlage Village Green works – £8,000

Knelston School benches to play areas – £2,000

Planning                  Clerk provided a resume of applications recently considered.

2017/2392 ‘Dinglebank’, Knelston – Detached Dwelling house and garage.

Council noted that this application supercedes a previous application at the same site for three detached dwellings and garages, which was refused. Council were of the opinion that demolition of the existing sheds and replacement with a single dwelling house sited as per this application was appropriate to the location. Concern was expressed that the detached house and detached garage were excessive for the small plot and that an integrated garage would be preferable.

Application granted on 5^th March subject to submission of acceptable detailed plans.

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.

Decision pending.

2017/2653 ‘Oddington’ Overton Lane. – Incorporation of land and Provision of a gravelled driveway.

Council noted that this was a retrospective application, and that there had been no adverse public comment. Council were of the general opinion that the application should be supported.

Application refused on 6^th February in that this was not a lawful development.

2018/0121 South Gower Sports Club – erection of a marquee (May to September) and provision of five pitches for touring caravans (April to October) for 2018, 2019 and 2020.

Council noted that the marquee was of a similar size and location and the caravan pitches were at a similar location as in previous applications. Council agreed that they had no objections to this application.

Application approved on 15^th March 2018.

2018/0219 ‘Lilac House’ Overton – Increase in eaves height, roof lights and revised fenestration.

Council noted that the proposed works did not material alter the appearance and character of the existing property and were generally in support of the application.

Application approved on29^th March 2018.

2018/0153 ‘Moor Corner Farm’ Port Eynon – Proviison of five touring caravan pitches April to October in 2018 and 2019.

Council noted that this application was similar to previously granted applications and saw no reason not to support it.

Application approved on 1^st March 2018.

NEW APPLICATIONS

2018/0266 ‘Highfield’ Port Eynon – Change of use of outbuilding to provide for a gin distillery and use of garage as a bonded store.

Council considered the application and were in general agreement that the application could be supported.

2018/0409 ‘South Gower Sports Club’ Scurlage – Use of the complete lower football field for up to 100 units of camping on the 30^th June; 7^th/8^th July; 26^th to 30^th July and 24^th to 27^th August (all inclusive).

Council considered the application and noted that in principle it was similar to an application granted the previous year other than the dates and that the events were generally of longer periods. Council noted that the club had made considerable effort in the previous year to limit environmental disturbance, and in the belief that these efforts would be maintained it was agreed that the application could be supported.

Highways and Footpaths

Cllr. Robert Fisher advised that there had still been no action by City council to rectify the road surface of Monksland Road and that the extent of potholes now rendered the road dangerous to both pedestrians and motorists.

Cllr. Robert Fisher also queried the area adjoining Muddy Gap and whether this should have been landscaped as part of the building contract. Clerk to investigate.

Cllr. Robert Fisher relayed a complaint from the VHMC that some of the street lights at port eynon village Green were not working. Clerk pointed out that there was a current initiative by Gower AONB Working party, Gower society and others to promote a dark sky environment in Gower and this involved reducing the impact of street lights. Decided not to pursue rectification of street lights.

Correspondence

Clerk advised that he had received a number of communications as follows;

• Promotional material for ‘EVOLIS’ radar speed signs.
• Promotional material for ‘Glasdon’ seats and litter bins.                                 Clerk had nothing to report.Village Halls  Clerk advised that there was nothing to report.Any Other BusinessCllr. Evans enquired if Council wished to proceed with further bramble clearance at Port Eynon this year. Agreed to engage the same contractor; and Cllr. Evans offered to arrange for this to be done.Cllr. Cox advised that there had been a change in name of Carreglwydd Camp Site to Sea and Sky Camp site. All so noted.Cllr. S. Fisher enquired as to the arrangements for closure of the car park at Port Eynon during the coming season. Clerk requested to follow up.Next meeting – 16^th April 2018 at 7 pm.There being no further business to discuss the meeting adjourned at 8: 30 pm. Barry Stubbings (Clerk)                                                                                                           Robert Fisher (Chair)
• ————————————–                                                                                 ——————————————
• Knelston Burial Ground.
• Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees/
• Cllr. Robert Fisher advised that he had attended the March meeting of the Port Eynon Village Hall Committee. He advised that the VHMC climed that wayleave payments received from Western power were rightfully due to the VHMC. Clerk pointed out that payment should be made to the registered land owner and for at least one part this was the community council. For the other part at the village green this would in fact appear to be the City council. Decided to take no action. Cllr. Fisher advised that VHMC were now seeking to engage a consultant to prepare a master plan.
• Communications

Port Eynon Community Council

Minutes of monthly Council meeting held on 26^th February 2018 at Knelston Primary School.

Present                Councillors Robert Fisher, Sheila Fisher, Gareth Evans, Gareth Jones, Steven Young and

Apologies            Cllr. Martin Cox

In attendance    Mr.Barry Stubbings – Clerk; Mr. Peter Williams VHMC; Mrs. Marjorie Stubbings

Chair                      Councillor Robert Fisher took the Chair. He apologised for the meeting having to be deferred by one week on account of the school half term holiday period. The Chair enquired of those present whether they wished to address the Council on any particular issue(s)

Mrs. Marjorie stubbings replied that she wished to make the views of herself and others known to the Council on the proposal for a war Memorial.

Mr. Peter Williams replied that he wished to know if aletter addressed to the Council by Mrs. Juliette Powell had been responded to.

Chair advised that both matters would be addressed during the course of the meeting.

Minutes               Clerk confirmed that the minutes of the last meeting held on 15^th January 2018 had been circulated to all Councillors, displayed on the Council notice boards and posted on the web site.

Some typographical errors were corrected.

It was proposed by Councillor Gareth Evans, and seconded by Councillor Sheila Fisher that the minutes be accepted as agreed by all.

Declarations of Interest – There were none stated.

Matters Arising

VILLAGE GREENS: Clerk advised that he had received quotations from the City Council for three sections of work. Counil agreed to proceed with installation of timber posts to the edge of the greens at both Port Eynon and Scurlage, for which the quotations were within the approved budgets but to defer the construction of a new footpath at Scurlage pending clarification as the cost was considered higher than expectations.

Clerk advised that he was in receipt of three items of communication concerning plans to create a memorial garden at Scurlage green; and that he had removed from the public notice boards at Overton and Port Eynon anonymous notices purporting to be made by the Community Council in respect of the memorial garden.

Council expressed grave concern over this misuse of the Notice Boards and enquired of the Clerk as to who had keys to the boards, to which Clerk replied that to the best of his knowledge only himself and the Port Eynon Village Hall Committee. Council agreed that additional locks should be placed on the boards.

Mr. Peter Williams, from the public, interjected to say that the board at Port Eynon was part owned by the Village Hall Committee as they had contributed to half of the cost thereof. Clerk responded that this was not the case, he added that a key to both the Port Eynon and Overton Boards had been provided to Mrs. Jean Higgins when she was chair of the Village Hall Social Committee. Chair requested Clerk to verify that no contribution had been made for this or any other notice boards. (POST MEETING NOTE: clerk reaffirmed that no such contributions have been made.)

Chair then invited Mrs Stubbings to address the meeting concerning the proposals for a Memorial garden.

Mrs Stubbings explained that she had been brought up in Scurlage, was a past member of Knelston Provident Chapel and was in contact with the known family members of those who had been commemorated by plaques in that Chapel, which was now closed. Mrs Stubbings helpfully advised the Council that those listed on the memorials were from families predominantly resident, at the time of the two world wars, in Scurlage and Knelston. Whilst those plaques had been passed to the trustees of St David’s Church in Llanddewi, all of the family members were dismayed that with the permanent closure of the Chapel, and the closure to the public of St David’s Church except at times of services, these memorials were no longer available to the public. Further, the future of St. David’s Church would seem to be, at best, unclear. Mrs Stubbings concluded that her consultations with the families and with many other residents indicated wholehearted support for a permanent public memorial to be created. On behalf of the Council the Chair thanked Mrs. Stubbings for taking the trouble to communicate this to the Council.

STORM WATER DRAINAGE: Cllr. Gareth Evans advised that there had been no action taken by City Council to alleviate the flow of storm water down Port Eynon hill; and that he would continue to press the Council to act on this.

Finance                Clerk advised that he was in receipt of the third instalment of the Council’s precept. Payments had been made to wales Audit Office, BHIB Insurance and AW Graphics for the web site hosting.

Committed expenditure was presently:

Port Eynon Village Green works- £2,000

Scurlage Village Green works – £8,000

Council again considered the request received from Gower First Responders. Clerk advised that he had investigated further the ability of Community Councils to contribute to an appeal of this nature. He was advised by One Voice Wales and the Society of Local Council Clerks that, if Council were firmly of the opinion that such an appeal was to the ‘Well Being of the Community’ then it was empowered by recent provisions of Section 137 of the Local Government Act to make a contribution, which was limited to a proportion of the local rate.. Further that any contribution should not be made as a ‘donation’ but as a ‘Grant for a specific purpose’. Council thanked the Clerk for his diligent work and unanimously agreed to make a Grant of £1,000 towards this Appeal, specifically towards the purchase of a vehicle, noting that if said purchase did not proceed within five years the Grant was to be returned.

Planning               Clerk provided a resume of applications recently considered.

2017/2288 ‘Murmur Y Llanw’, Overton – Addition of first floor to bungalow.

Application refused on 8^th December 2017 by virtue of its excessive scale and over complicated nature.

2017/2392 ‘Dinglebank’, Knelston – Detached Dwelling house and garage.

Council noted that this application supercedes a previous application at the same site for three detached dwellings and garages, which was refused. Council were of the opinion that demolition of the existing sheds and replacement with a single dwelling house sited as per this application was appropriate to the location. Concern was expressed that the detached house and detached garage were excessive for the small plot and that an integrated garage would be preferable.

Application was still pending.

2017/2408 ‘The Green’, Overton. Demolition and replacement of rear extension.

Council noted that the plans as presented were limited and did not make clear that this was a semi detached house. Council were of the opinion that the scale and siting of the extension would be overbearing on the neighbouring properties and that the application should not be supported.

Permission granted on 12^th January 2018.

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.

Decision pending.

NEW APPLICATIONS

2017/2653 ‘Oddington’ Overton Lane. – Provision of a gravelled driveway.

Council noted that this was a retrospective application, and that there had been no adverse public comment. Council were of the general opinion that the application should be supported.

2018/0121 South Gower Sports Club – erection of a marquee (May to September) and provision of five pitches for touring caravans (April to October) for 2018, 2019 and 2020.

Council noted that the marquee was of a similar size and location and the caravan pitches were at a similar location as in previous applications. Council agreed that they had no objections to this application.

2018/0219 ‘Lilac House’ Overton – Increase in eaves height, roof lights and revised fenestration.

Council noted that the proposed works did not material alter the appearance and character of the existing property and were generally in support of the application.

2018/0153 ‘Moor Corner Farm’ Port Eynon – Proviison of five touring caravan pitches April to October in 2018 and 2019.

Council noted that this application was similar to previously granted applications and saw no reason not to support it.

Highways and Footpaths

Cllr. Robert Fisher advised that there had still been no action by City council to rectify the road surface of Monksland Road and that the extent of potholes now rendered the road dangerous to both pedestrians and motorists.

Cllr. Robert Fisher drew attention to the state of the car park area adjoining Port eynon Village green. Clerk confirmed that this area was in the ownership of the City Council. Cllr. Fisher requested the City Council be pressed to regrade and resurface the area. Also to the fact that some of the street lights serving the access road to the village hall were not working.

Cllr. Sheila Fisher drew attention to the state of the road surface at the lay by and entrance of Knelston School. Also to a recent road traffic accident outside of the school. Apparently, the school had approached City Council, both to resurface the above areas and to introduce traffic speed restrictions, but not speed bumps. There appeared to be indecision between the Education dept and the Highways Dept as to responsibility for the lay by and entrance areas. Clerk would follow up.

Correspondence

Clerk advised that he had received a number of communications as follows;

• 18^th December – letter from a Juliet Powel of Croft Cottage port Eynon objecting to Council’s failure to contribute to Gower First Responder appeal (previously advised at January council Meeting).
• 21^st January – e’mail from Mr. Tom Roderick, Scurlage Castle, urging Council to contribute to Gower first Responder Appeal.
• 24^th January – letter from Adrian Hughes offering to address Council on the First responder appeal.
• 3^rd February – e’mail from Susan and Leigh Barker, Port Eynon, objecting to expenditure on a war Memorial.
• 22^nd February letter from Mr Peter Williams, Scurlage, objecting to expenditure on a war memorial.

Clerk was requested to respond to all in accordance to decisions now taken.

• Request from TENOVUS for a donation. – Council declined.
• Request from KIDNEY WALES for a donation. – Coucnil declined.
• Letter from Rt. Hon John Bercow MP drawing Council’s attention to celebrate democracy with ‘EqualiTeas’. – Noted.
• E’mail from Bridgend Coalition of Disabled Persons requesting support for a petition. – Noted.
• E’mail from Wildlife Trust advising of planned works to footpath serving Overton Mere. – Noted.
• Newsletter from Gower Landscape Partnership.

Communications

Clerk had nothing to add to his previous comments concerning the Notice Boards.

Village Halls

Cllr. Robert Fisher advised that he had attended the February meeting of the Port Eynon Village Hall Committee. Council were advised that the VHMC had met with City Councillor Richard Lewis and there had been discussions over the possibility of including a new Village Hall within the draft master plan being drawn up for tourism in Gower.

Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees/

Knelston Burial Ground.

Clerk advised that the burial ground was being maintained in a most satisfactory state, however, the adjacent chapel and buildings remain in a state of disuse and were accumulating rubbish and a general unsatisfactory state. Council agreed to keep the matter in view.

Any Other Business

Cllr. Evans advised Council that he had received a suggestion that there should be a drinking water fountain be installed at the toilet block in Port Eynon. Also, that the toilets had been recently repainted in a most unattractive colour scheme. Clerk to request installation of an external percussion tap for drinking water.

Cllr. Evans informed that there had been an incident in Overton lane necessitating attendance by paramedics. He enquired about previous considerations for a defibrillator in Overton. Clerk advised that we had been unable to find a suitable location for a unit.

Further to last month, Cllr. S. Fisher advised that the school head would appreciate assistance in providing some bench seats around trees in the play areas. Clerk to provide details and costs of MMT bench seats.

Next meeting – 19^th March 2018 at 7 pm.

There being no further business to discuss the meeting adjourned at 8: 30 pm.

Port Eynon Community Council

Minutes of monthly Council meeting held on 15^th January 2018 held at Knelston Primary School.

Present                Councillors Robert Fisher, Sheila Fisher, Gareth Evans, Gareth Jones, Steven Young and Martin Cox

Apologies            none

In attendance    Mr.Barry Stubbings – Clerk; Mr. Peter Williams VHMC; Mr & Mrs Anthony Griffiths

Chair                      Councillor Robert Fisher took the Chair.

Presentation      Mr. Anthony Griffiths addressed the council with respect to Planning Application 2017/2448 ‘A detached house to be sited at Field 7000, Burry’

Mr. Griffiths explained that he was a young farmer trying to establish his own family business primarily on land that was previously Burry Dairy Farm. Whilst he accepted that the application made was for a relatively large house, it was to be both a home for his young family to grow into, and premises for his farm office.

He explained that his present farm holding was disparate and spread throughout North Gower, but this was the norm for modern farm businesses and provided the benefit of varied topography and climate. The core of the business would be the 50 acre holding at Burry, he noted that the average farm size in Wales was only 55 acres.  At present he found it necessary to rent agricultural buildings and yard space at Cilibion until he was able to build up the necessary facilities at Burry.

With regard to Trumpet lane which would provide the access to the proposed house and agricultural yards this was an adopted highway owned by the City Council, and any subsequent need to improve it would be a matter for the City Council.

Council members were sympathetic to the case put by Mr. Griffiths and agreed that if the applicant site was not in a rural context within the AONB then it could be supported. It was agreed that a further letter should be sent to City Planning Officer advising that Council had been addressed by Mr and Mrs Griffiths, and clarifying the points now raised.

Minutes               Clerk confirmed that the minutes of the last meeting held on 17^th November 2017 had been circulated, posted on the notice boards and on the web site.

Some typographical errors were corrected.

It was proposed by Councillor Stephen Young, and seconded by Councillor Sheila Fisher that the minutes be accepted and agreed by all.

Declarations of Interest – There were none stated.

Matters Arising

PORT EYNON VILLAGE GREEN: Clerk advised that there was still no action by Eaton Fencing Ltd. Council agreed that the Order should be rescinded and the proposed work incorporated with similar works to be carried out at Scurlage Green. Clerk advised that he had made arrangements with City Council to carry out a site visit and provide a quotation for these works.

WAR MEMORIAL: Chair advised that the person with whom he was liaising was presently unavailable.

Finance                Clerk advised that there had been no income or expenditure in past four weeks and unallocated reserves currently stood at £7,990.

Clerk advised that he was in receipt of an invoice from wales audit Office amounting to £224.55. Council agreed that this should be paid.

Clerk advised that he had made the annual return for the precept amount of £5,500 and the precept payment dates.

Committed expenditure was presently:

Port Eynon Village Green works- £2,000

Scurlage Village Green works – £8,000

Planning               Clerk provided a resume of applications recently considered.

Application 2017/0725 Gower Holiday Village. Permit for temporary use of field for the siting of 64 touring caravan pitches from the 1^st of June to the 5^th of September. Application refused on 31 May 2017. Appeal lodged on 25^th September 2017 – 2017/0066. Appeal dismissed on 19 December 2017.

NEW APPLICATIONS

2017/2392 ‘Dinglebank’, Knelston – Detached Dwelling house and garage.

Council noted that this application supercedes a previous application at the same site for three detached dwellings and garages, which was refused. Council were of the opinion that demolition of the existing sheds and replacement with a single dwelling house sited as per this application was appropriate to the location. Concern was expressed that the detached house and detached garage were excessive for the small plot and that an integrated garage would be preferable.

2017/2408 ‘The Green’, Overton. Demolition and replacement of rear extension.

Council noted that the plans as presented were limited and did not make clear that this was a semi detached house. Council were of the opinion that the scale and siting of the extension would be overbearing on the neighbouring properties and that the application should not be supported.

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.

Highways and Footpaths

Cllr. Martin Cox advised that the lane between Port Eynon Car Park and the Youth Hostel was in a very poor state, to the extent that it was unusable by pedestrians. It was continuously flooded and the potholes were so deep that they could easily result in a broken ankle. Clerk to refer to C&CS Tourism Officer.

Also noted that the end of the slipway to the lifeboat station had washed out rendering the slipway unusable.

Communications

Clerk had nothing to report.

Village Halls

Cllr. Robert Fisher advised that he had attended the January meeting of the Port Eynon Village hall Committee and that the VHMC would follow up with Highfield Caravan Park with regard to the boundary encroachment.

Mr. Peter Williams queried the wayleave payments by Western Power to the Community Council and requested clarification as to the siting of the equipment. It was also noted that some of the street lights in the vicinity of the Hall were not working.

Clerk reported that the Chair had  met with the Llanddewi Village Hall Trustees and that it was agreed that the Community council would provide every assistance to secure closure of the hall and sale of the site.

Any Other Business

Cllr. Evans noted that storm water was again a problem on Port Eynon Hill and he was pressing SCC highways to clear the gullies.

Cllr. S. Fisher requested Council to give consideration to making a contribution to improve the play areas at Knelston school. Agreed that Cllr Fisher would obtain further details.

Cllr Jones again requested action on the layout of the Berry Lane junction with Port Eynon Road.

Next meeting – 19^th February 2018

There being no further business to discuss the meeting adjourned at 9 00 pm.

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Barry Stubbings (Clerk)                                                                                                  Robert Fisher (Chair)

Port Eynon Community Council

Minutes of monthly Council meeting held on 19^th September 2017

Present                Councilors Gareth Evans, Robert Fisher, Sheila Fisher, Gareth Jones, Steven Young

Apologies            None

In attendance    Clerk Barry Stubbings

Public                    Martin Cox of Port Eynon, Peter Williams of Scurlage.

Chair                      Councillor Robert Fisher took the Chair

Declarations       Councillor Robert Fisher declared an interest in the planning application 2017 1798, Newpark Holiday Park.

Minutes               Clerk confirmed that the minutes of the last meeting held on 23^rd July 2017 had been circulated, posted on the notice boards and on the web site.

Minute 040 17 was amended to remove the reference to 50 per cent of the production cost of the newsletter.

With ths amendment it was proposed by Councillor Shiela Fisher, and seconded by Councillor Gareth Evans that the minutes be accepted and agreed by all.

Matters Arising Councillors expressed their continued concern over the presence of casual signs at the junction between Port Eynon Road and Rhossilli Road in Scurlage. They presented a clear risk to all road users and the failure of the City Council to take action was irresponsible.

Councillors similarly expressed their concern over the continued practice of NAT bus company to have two or more busses parked in or opposite the bus bay at Scurlage which was also leading to a high risk of vehicle accidents.

Clerk advised that he had been chasing Eaton fencing to carry out the work at Port Eynon Village Green but with little success. Council agreed that if there was no progress in the next four weeks the order should be cancelled and a new order placed with those responsible for the second lowest quotation.

Clerk advised that with the considerable help of Councillor Evans he had been in discussion with the masons and the suppliers responsible for the memorial outside Pennard Community Hall. Clerk stressed that before proceeding any further the Council must make a decision on the form of the memorial. Council should also bear in mind that 2018 would be a significant year in terms of the anniversary of the conclusion of the First World War. Chair requested all Councillors to be prepared to discuss at the October meeting and to come to a decision.

Planning               Clerk provided a resume of previous applications.

Application 2017 1781 Frog Moor Farm, Proposed part single part two storey side and rear extensions. Council considered the application and whilst of the opinion that the extensions were substantial and would alter the nature and appearance of the original building, they were unanimously agreed that they were in general acceptable.

Application 2017 1798 Newpark Holiday Park. Proposed demolition of existing office and shop building and replacement by a pitch to accommodate a double static caravan unit with occupation for 10 months of the year. Councillor Fisher provided a background to this new application which superceded similar previous rejected applications. He then left the meeting whilst consideration was made. Council determined, by majority,

• There was no objection to the proposed demolition work.
• There was no objection to the siting of a double static caravan unit provided that this was within the overall license conditions for the site.
• The occupation of this additional unit should be the same as the present license conditions for the site.

Councillor Steven Young enquired as to the status of the application by Gower Holiday Village for use of the field adjoining the village as a camping and caravan site. Clerk advised that he was not yet in receipt of the findings of the Planning Appeal Board.

Highways and Footpaths

Councillor Young enquired a sto the status of the short footpath adjoining Milestone Court and providing access to the Sports Ground. It was concluded that the footpath was part of the Milestone Court development. It was agreed that an approach should be made to the developer, Purnell Construction, to clear the path of rubbish and to trim the overhanging tree branches.

Councillor Robert Fisher noted that the road surface for the link between Monksland Road and the A4118 was very slippery when wet and should be referred to City Council for corrective measures.

Councillor Robert Fisher noted that one of the Scurlage Village Signs was missing at Llanddewi Corner and the other two were in poor repair. Discussion took place at to replacing the village signs with an ornamental wall sign.

Councillor Gareth Jones expressed concern over the small grass triangle at junction of A4118 with Llanddewi Lane and whether this should have an enforced keep left practice.

Council noted that the road gullies outside Holly Cottage in Port Eynon were blocked.

Councillor Sheila Fisher advised that she had reported to City Council  the presence of Japanese Knotweed in Berry Lane, however there appeared to be a need to refer to Penrice Eatates.

Village Halls

Councillor Robert Fisher reported that he had attended the last meeting of the Port Eynon Village Hall where the Committee had discussed the possibility of transferring ownership and responsibility of the existing toilet and shower block in Port eynon Car Park to the PEVH Management Committee.

Clerk reported that he had yet to arrange a meeting with Llanddewi Village Hall Trustees.

Any Other Business

Councillor Young enquired as to the possibility of moving the footpath across Scurlage Green to align with the path adjacent to Milestone Court, as the present location was conflicting with vehicle movements outside the shop and hair dressers. He also pressed for the missing timber posts at this location to be reinstated, possibly in conjunction with the work at Port Eynon Green.

Councillor Sheila Fisher enquired as to a recent survey conducted of the trees on Scuralge green which were apparently suffering from Ash Die back and may need to be removed. Council agreed that a forward plan should be prepared for Scurlage Green taking account of replacement tree planting, the need for ad hoc ball games and the future war memorial.

Counciillor Robert Fisher observed that there had been a further occurrence of obnoxious odours in the Scurlage area.

There being no further business to discuss the meeting adjourned at 9 30 pm.