Category Archives: Uncategorized

AUDIT NOTICE

Posted on by

Publication of audited accounts for the year ended 31 March 2023

Regulation 15(5) of the Accounts and Audit (Wales) Regulations 2014 (as amended) requires that by 30 September 2023, [name of Council] publish its accounting statements for the year ended 31 March 2023 together with any certificate, opinion, or report issued, given or made by the Auditor General.

The accounting statements, in the form of an annual return, have been published on the Council’s website. However, the Auditor General has not yet issued his audit opinion and report and therefore the accounts are published before the conclusion of the audit. The annual return will be published along with the Auditor General’s report and opinion when the audit is completed.

Certification and approval of annual accounts for 2022-23

Regulation 15(1) of the Accounts and Audit (Wales) Regulations 2014 (as amended) requires that Responsible Financial Officer of Port Eynon Community Council sign and date the statement of accounts, and certify that it properly presents Port Eynon Community Council’s receipts and payments for the year at the end of the year and the Council’s income and expenditure for the year.

The Regulations required that this be completed by 30 June 2023.

Due to availability of Council Officers, the Clerk and the Internal Auditor, the Responsible Financial Officer has not signed and certified the accounts for the year ended 31 March 2023. The statement of accounts will be prepared and the Responsible Financial Officer will sign and certify the statement of accounts by 29 February 2024.

Notice of appointment of the date for the exercise of electors’ rights

Port Eynon Community Council

Financial year ending 31 March 2023

  1. Date of announcement  8th February 2024
  • Each year the annual accounts are audited by the Auditor General for Wales. Prior to this date, any interested person has the opportunity to inspect and make copies of the accounts and all books, deeds, contracts, bills, vouchers and receipts etc relating to them for 20 working days on reasonable notice. For the year ended 31 March 2023, these documents will be available on reasonable notice on application to:

_____________Mr. Barry Stubbings__________________________________________

_____________Burry Court, Burry Green__________________________________________

_______________Swansea, SA3 1HR________________________________________

between the hours of   12:00_  and ___15:00_______  on Monday to Friday

commencing on                         8 February 2024

and ending on               8 March 2024

  • From 11 September 2023, until the audit has been completed, Local Government Electors and their representatives also have:
  • the right to question the Auditor General about the accounts.
  • the right to attend before the Auditor General and make objections to the accounts or any item in them. Written notice of an objection must first be given to the Auditor General. A copy of the written notice must also be given to the council.

The Auditor General can be contacted via: Community Council Audits, Audit Wales, 1 Capital Quarter, Tyndall Street, Cardiff, CF10 4BZ or by email at communitycouncilaudits@audit.wales.

  • The audit is being conducted under the provisions of the Public Audit (Wales) Act 2004, the Accounts and Audit (Wales) Regulations 2014 and the Auditor General for Wales’ Code of Audit Practice. 

ANNUAL AUDIT

Posted on by

Accounting statements 2022-23 for:

Name of body:PORT EYNON COMMUNITY COUNCIL
 Year endingNotes and guidance for compilers
31 March
2022 (£)		31 March
2023 (£)		Please round all figures to nearest £. Do not leave any boxes blank and report £0 or nil balances. All figures must agree to the underlying financial records for the relevant year.
Statement of income and expenditure/receipts and payments
Balances brought forward132578133Total balances and reserves at the beginning of the year as recorded in the financial records. Must agree to line 7 of the previous year.
(+) Income
from local taxation/levy		60006000Total amount of income received/receivable in the year from local taxation (precept) or levy/contribution from principal bodies.
(+) Total other receipts2355Total income or receipts recorded in the cashbook minus amounts included in line 2. Includes support, discretionary and revenue grants.
(-) Staff costs20002000Total expenditure or payments made to and on behalf of all employees. Include salaries and wages, taxable allowances, PAYE and NI (employees and employers), pension contributions and termination costs. Exclude reimbursement of out-of-pocket expenses.
(-) Loan
interest/capital repayments		00Total expenditure or payments of capital and interest made during the year on external borrowing (if any).
(-) Total other payments91472341Total expenditure or payments as recorded in the cashbook minus staff costs (line 4) and loan interest/capital repayments (line 5).
(=) Balances carried forward81339848Total balances and reserves at the end of the year. Must equal (1+2+3) – (4+5+6).
Statement of balances
(+) Debtors00Income and expenditure accounts only: Enter the value of debts owed to the body at the year-end.
(+) Total
cash and investments		81339848All accounts: The sum of all current and deposit bank accounts, cash holdings and investments held at 31 March. This must
agree with the reconciled cashbook balance as per the bank reconciliation.
(-) Creditors00Income and expenditure accounts only: Enter the value of monies owed by the body (except borrowing) at the year-end.
(=) Balances carried forward81339848Total balances should equal line 7 above: Enter the total of (8+9-10).
Total fixed assets and long-term assets1388613886The asset and investment register value of all fixed assets and any other long-term assets held as at 31 March.
Total borrowing00The outstanding capital balance as at 31 March of all loans from third parties (including PWLB).


Annual Governance Statement

We acknowledge as the members of the Council/Board/Committee, our responsibility for ensuring that there is a sound system of internal control, including the preparation of the accounting statements. We confirm, to the best of our knowledge and belief, with respect to the accounting statements for the year ended 31 March 2023, that:

 Agreed?‘YES’ means that the Council/Board/Committee:PG Ref
YesNo*
1.    We have put in place arrangements for: effective financial management during the year; andthe preparation and approval of the accounting statements.Properly sets its budget and manages its money and prepares and approves its accounting statements as prescribed by law.6, 12
2.    We have maintained an adequate system of internal control, including measures designed to prevent
and detect fraud and corruption, and reviewed its effectiveness.		Made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge.6, 7
3.    We have taken all reasonable steps to assure
ourselves that there are no matters of actual or potential non-compliance with laws, regulations and codes of practice that could have a significant financial effect on the ability of the Council/Board/ Committee to conduct its business or on its finances.		Has only done things that it has the legal power to do and has conformed to codes of practice and standards in the way it has done so.6
4.    We have provided proper opportunity for the
exercise of electors’ rights in accordance with the requirements of the Accounts and Audit (Wales) Regulations 2014.		Has given all persons interested the opportunity to inspect the body’s accounts as set out in the notice of audit.6, 23
5.    We have carried out an assessment of the risks facing the Council/Board/Committee and taken appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required.Considered the financial and other risks it faces in the operation of the body and has dealt with them properly.6, 9
6.    We have maintained an adequate and effective system of internal audit of the accounting records and control systems throughout the year and have received a report from the internal auditor.Arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether these meet the needs of the body.6, 8
7.    We have considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on the Council/Board/Committee and, where appropriate, have included them on the accounting statements.Disclosed everything it should have about its business during the year including events taking place after the year-end if relevant.6
8.    We have taken appropriate action on all matters raised in previous reports from internal and external audit.Considered and taken appropriate action to address issues/weaknesses brought to its attention by both the internal and external auditors.6, 8, 23
9.    Trust funds – The body acts as sole trustee for and is responsible for managing trust fund(s)/assets. We exclude transactions related to these trusts from the Accounting Statement. In our capacity as trustee, we have discharged our responsibility in relation to the accountability for the fund(s) including financial reporting and, if required, independent examination or audit.YesNoN/AHas met all of its responsibilities where it is a sole managing trustee of a local trust or trusts.3, 6

* Please provide explanations to the external auditor on a separate sheet for each ‘no’ response given; and describe what action is being taken to address the weaknesses identified.

Additional disclosure notes*

The following information is provided to assist the reader to understand the accounting statement and/or the Annual Governance Statement
1.    Expenditure under S137 Local Government Act 1972 and S2 Local Government Act 2000 Section 137(1) of the 1972 Act permits the Council to spend on activities for which it has no other specific powers if the Council considers that the expenditure is in the interests of, and will bring direct benefit to, the area or any part of it, or all or some of its inhabitants, providing that the benefit is commensurate with the expenditure. Section 137(3) also permits the Council to incur expenditure for certain charitable and other purposes. The maximum expenditure that can be incurred under both section 137(1) and (3) for the financial year 2022-23 was £8.82 per elector. In 2022-23, the Council made payments totalling £___2341.00___________ under section 137. These payments are included within ‘Other payments’ in the Accounting Statement.
2.     
3.     

* Include here any additional disclosures the Council considers necessary to aid the reader’s understanding of the accounting statements and/or the annual governance statement.

Council/Board/Committee approval and certification

The Council/Committee is responsible for the preparation of the accounting statements and the annual governance statement in accordance with the requirements of the Public Audit (Wales) Act 2004 (the Act) and the Accounts and Audit (Wales) Regulations 2014.

Certification by the RFO I certify that the accounting statements contained in this Annual Return present fairly the financial position of the Council/Board/ Committee, and its income and expenditure, or properly present receipts and payments, as the case may be, for the year ended
31 March 2023.		Approval by the Council/Board/Committee I confirm that these accounting statements and
Annual Governance Statement were approved by the Council/Board/Committee under minute reference:
Minute ref: AGM 2023 Item 6
RFO signature: Chair of meeting signature:                                                                 
Name: Barry J StubbingsName: Robert L. Fisher
Date: 25 June 2023Date: 25 June 2023


 Annual internal audit report to:

Name of body:PORT EYNON COMMUNITY COUNCIL

The Council/Board/Committee’s internal audit, acting independently and on the basis of an assessment of risk, has included carrying out a selective assessment of compliance with relevant procedures and controls expected to be in operation during the financial year ending 31 March 2023.

The internal audit has been carried out in accordance with the Council/Board/Committee’s needs and planned coverage. On the basis of the findings in the areas examined, the internal audit conclusions are summarised in this table. Set out below are the objectives of internal control and the internal audit conclusions on whether, in all significant respects, the following control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of the Council/Board/Committee.

 Agreed?Outline of work undertaken as part of the internal audit (NB not required if detailed internal audit report presented to body)
YesNo*N/ANot covered**
1.    Appropriate books of account have been properly kept throughout the year.Insert text
2.    Financial regulations have been met, payments were supported by invoices, expenditure was approved and VAT was appropriately accounted for.Council not VAT registered
3.    The body assessed the significant risks to achieving its objectives and reviewed the adequacy of arrangements to manage these.Insert text
4.    The annual precept/levy/resource demand requirement resulted from an adequate budgetary process, progress against the budget was regularly monitored, and reserves were appropriate.Insert text
5.    Expected income was fully received, based on correct prices, properly recorded and promptly banked, and VAT was appropriately accounted for.Insert text
6.    Petty cash payments were properly supported by receipts, expenditure was approved and VAT appropriately accounted for.See 2 above
7.    Salaries to employees and allowances to members were paid in accordance with minuted approvals, and PAYE and NI requirements were properly applied.Clerk self employed and services contracted so no PAYE / NI
8.    Asset and investment registers were complete, accurate, and properly maintained.Insert text
 Agreed?Outline of work undertaken as part of the internal audit (NB not required if detailed internal audit report presented to body)
YesNo*N/ANot covered**
9.    Periodic and year-end bank account reconciliations were properly carried out.Insert text
10.  Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments/income and expenditure), agreed with the cashbook, were supported by an adequate audit trail from underlying records, and where appropriate, debtors and creditors were properly recorded.Insert text
11.  Trust funds (including charitable trusts). The Council/Board/ Committee has met its responsibilities as a trustee.Insert text
 Agreed?Outline of work undertaken as part of the internal audit (NB not required if detailed internal audit report presented to body)
YesNo*N/ANot covered**
12.  Assets    Remove low value items such as notice boards after 5 years
13.  Insert risk area    Insert text
14.  Insert risk area    Insert text

* If the response is ‘no’, please state the implications and action being taken to address any weakness in control identified
(add separate sheets if needed).

** If the response is ‘not covered’, please state when the most recent internal audit work was done in this area and when it is
next planned, or if coverage is not required, internal audit must explain why not.

Internal audit confirmation

I/we confirm that as the Council’s internal auditor, I/we have not been involved in a management or administrative role within the body (including preparation of the accounts) or as a member of the body during the financial years 2021-22 and 2022-23. I also confirm that there are no conflicts of interest surrounding my appointment.

Name of person who carried out the internal audit:                
Signature of person who carried out the internal audit:                 
Date:                                                                                              8 November 2023

Announcement

Posted on by

Remembrance Day 11th November 2023

A short Service of Remembrance will be held at the War Memorial on Scurlage Green

At 10:45 a.m. on the morning of Saturday 11th November 2023.

All are welcome

Approved Minutes of Council Meeting held in May 2022

Posted on by

Minutes of monthly Council meeting held on Thursday 30th May 2022 at The Old Pharmacy, Scurlage..

Present                  Councillors: Martin Cox, Gareth Evans, Robert Fisher, Sheila Fisher, Gareth Jones, Dave Lewis.

Apologies:             None

In Attendance       Mr. Barry Stubbings – Clerk;

  1. Declarations of Interest      None were declared.
  •  Minutes                 Proposed by Councillor Sheila Fisher, and seconded by Councillor Dave Lewis that the minutes of the meeting held on 14th April 2022 be accepted and this proposal was agreed by all.
  • .Ongoing Matters in Consideration
  • Traffic Speed at Scurlage – Clerk confirmed that he had written to City Cllr Lewis expressing the views of PECC on the survey findings and to request an urgent meeting with Officers of City Council to review measures that could be taken to reduce vehicle speed. No response..
  • Scurlage Green – Noted that several of the timber posts at junction of Salisbury Drive and Monksland road need replacing following  a vehicle collision. Cllr. Gareth Jones agreed to carry out the work.
  • Traffic Speed on Port Eynon Hill – Clerk had written to City Cllr. Richard Lewis, requesting assistance. No response.
  • Flood lights at Port Eynon – to be raised with Community Police Officer.
  • Plastic Free Village – Agreed that approaches should be made to create a plastics free village in Port Eynon. City Cllr. Richard Lewis was making enquiries to identify appropriate City Council Officer. No response.
  • Village Green, Port Eynon –Draft submission prepared and approved by Council. Clerk has made the submission..
  • Llanddewi Village Hall – Mr. Alun Walters has advised that copy of Trust Deed and other documents were held by Mr. Robert James. Clerk had written the the three present Trustees requesting them to meet and appoint Community Council members as additional Trustees and following this to offer their resignation. Mr. Walters has responded in he affirmative.
  • Police Community Officer – to attend once meetings resume at Knelston School.
  • First Response Unit – Noted that the vehicle has been observed in operational use during the past month.
  • Defibrillators – Clerk had referred the matter of servicing the present units and supply of new units to the NHS Defibrillator Advice Unit and they were looking into the issues that have been experienced.
  • Finance

Nothing to report.

  • Planning  

Clerk confirmed that he had circulated notice of recent applications and decisions.

  • APPLICATIONS PREVIOUSLY CONSIDERED. (None)

Application was refused.

2022/0799/PRE – Briarwood Caravan Park, Knelston

Creation of an additional site for a static caravan & provision of a new office static caravn to serve as an office building.

Application has been accepted.

2022/0699/PRE – The Old Pharmacy, Monksland Road Scurlage.

First floor extension and conversion to residential accommodation.

Application has been refused.

  • NEW APPLICATIONS

There were none made in the past four weeks.

  • OTHER ISSUES

Sky Sea Park – Comment was raised in respect of the additional pitches being created for static caravans. Clerk was requested to check the current license.

MIlestone Court – Comment was raised in respect of removal of the construction access created off the Port eynon road. Clerk to file an enforcement request.

Hawthorn Cottage – Comment was raised in respect of the details for the access off Monksland Road, the boundary walls and separation of the plot into two parcels. Clerk to file an enforcement request.

  • Highways, Footpaths and Environment

Clerk noted that complaints had been received via the PECC website as to parking at rear of Borfa House and obstructions created to the lane leading to Horton. Clerk to raise with City Council.

Comment was again made as to the location of restricted speed signs on Port Eynon hill.

Comment was made as to the lack of clearance of sand blown on to the disabled parking bays at the roundabout in Port Eynon.

Comment was made as to the continuing failure of City Council to replace the village sign near Bank Farm, Scurlage Castle.

  • Correspondence

Noted a request from Oxwich and Horton Women’s Institute for general funding. Noted that funding requests would only be considered for specific project assistance.

  • Communications, Notice Boards, Etc

Purchase of new board for Port Eynon pending receipt of next Precept payment.

Comment was raised concerning the deterioration of the bench at Overton Green. Agreed to make an inspection and to provide budget for a replacement bench.

  • Village Halls

No new issues were raised for Port Eynon Hall.

Llandewi Hall – see Matters Arising above.

  1. Knelston Burial Ground.

Clerk confirmed that a new gardener, Mr. Alex Hampton, had agreed to take on the work and first cut of grass and internal hedges has been carried out.

  1. Port Eynon Sea-Front Improvements

No further communications had been received.

  1. Any Other Business

Comment was raised as to the absence of marker buoys in Port Eynon Bay which designated safe passage for jet skis and boats. Contact to be made with the Boat Club.

Next meeting –  Monday 30th May 2022, 7 pm, at Knelston School, Clerk to confirm arrangements.

There being no further business to discuss the Chair thanked all in attendance and the meeting adjourned at 8:30 pm.

Monthly Meeting – Monday 26th September 2022 at 7:00 p.m.

Posted on by

To be held at The Old Pharmacy, Monksland Road, Scurlage

AGENDA

  1. Apologies for Absence
  2. Declarations of Interest
  3. Approval of Minutes of Last Meeting (July 2022)
  4. Matters Arising from Minutes
  5. Financial Report & Expenditure
  6. Planning – Applications & Outcomes – see attached notes.
  7. Highways, Environment & Footpaths – to note responses on traffic issues.
  8. Correspondence
  9. Communication – Notice Boards, web site, etc.
  10. Village Halls – To note copy of Deed of Trust for Llandewi Hall
  11. Proposed Development at Port Eynon car park – FOI request filed
  12. Knelston Burial Ground
  13. Any Other Business
Correspondence from:Agenda item:
C&CS – Weekly Lists of Planning Applications6
One Voice Wales – Notice of courses, etc.8
  
  

Planning Applications for consideration (Agenda item 6) and see attachments:

Ref. No.AddressBrief Description
Decisions  
2022/1485/DOCLand adj Hawthorn CottageDischarge of conditions 5 & 6
   
   
   
New Applications  
2022/2083/ELDGower holiday Village ScurlageCert. of lawfulness – dog exercise area
2022/1973/FULCoombe Cottage, Overton LaneSingle sorey side and rear extensions
   
   
   

PLANNING APPLICATIONS FOR CONSIDERATION

Week commencing 12 September – None

Week commencing 5 September – None

Week commencing 29 August –

Gower Holiday Village Monksland Road Reynoldston Swansea SA3 1AY

Ref. No: 2022/2083/ELD | Received: Wed 31 Aug 2022 | Validated: Thu 01 Sep 2022 | Status: Being Considered

Week commencing 22 August – None

Week commencing 15 August –

Coombe Cottage Overton Lane Port Eynon Swansea SA3 1NR

Ref. No: 2022/1973/FUL | Received: Wed 17 Aug 2022 | Validated: Wed 17 Aug 2022 | Status: Being Considered

Week commencing 8 August

5 Milestone Court Scurlage Gower Swansea SA3 1AX

Ref. No: 2022/1917/PRE | Received: Wed 10 Aug 2022 | Validated: Wed 10 Aug 2022 | Status: Being Considered

Week commencing 1 August – None

Week commencing 25 July – None

Week commencing 18 July – None

PLANNING DECISIONS FOR INFORMATION

Week commencing 12 September – None

Week commencing 5 September – None

Week commencing 29 August – None

Week commencing 22 August

Land Adjacent To Hawthorne Cottage Scurlage Swansea SA3 1BA

Ref. No: 2022/1485/DOC | Received: Mon 20 Jun 2022 | Validated: Mon 04 Jul 2022 | Status: Approved on 22nd August

Week commencing 15 August –  None

Week commencing 8 August –

Milan House Overton Lane Port Eynon Swansea SA3 1NR

Ref. No: 2022/1496/FUL | Received: Wed 22 Jun 2022 | Validated: Wed 22 Jun 2022 | Status: Decided – PERMISSION GRANTED ON 11 AUGUST

Briarwood Caravan Park Briarwood Farm Reynoldston Swansea SA3 1AR

Ref. No: 2022/1409/FUL | Received: Fri 10 Jun 2022 | Validated: Tue 14 Jun 2022 | Status: Decided – PERMISSION GRANTED ON 9 AUGUST

Week commencing 1 August – None

Week commencing 25 July –

1 St Davids View Reynoldston Swansea SA3 1AU

Ref. No: 2022/1371/DOC | Received: Tue 07 Jun 2022 | Validated: Tue 07 Jun 2022 | Status: Decided – ACCEPTED ON 8TH JULY

Agenda for Regular Council Meeting to be held on 22nd November

Posted on by

Monthly Meeting – Monday 22nd November 2021 at 7 p.m.

To be held at ‘The Old Pharmacy’ Monksland Road, Scurlage

AGENDA

  1. Apologies for Absence
  2. Declarations of Interest
  3. Approval of Minutes of Last Meeting ( October 2021)
  4. Matters Arising from Minutes (see attached notes)
  5. Financial Report & Expenditure
  6. Planning – Applications & Outcomes (see attached notes)
  7. Highways, Environment & Footpaths
  8. Correspondence
  9. Communication – Notice Boards, web site, etc.
  10. Village Halls
  11. Proposed Development at Port Eynon car park
  12. Knelston Burial Ground
  13. Any Other Business
Correspondence from:Agenda item:
C&CS – Weekly Lists of Planning Applications6
One Voice Wales – Notice of courses, etc.8
  
  
  
  
  

Planning Applications for consideration (Agenda item 6):

Ref. No.AddressBrief Description
Decisions  
None  
Applications  
None  
   
   
   

Matters Arising from OCTOBER 2021

  • Traffic Speed at Scurlage – Monitoring strips recently installed and outcome awaited.
  • Gateway Signs at Scurlage – Clerk to follow up with C&CS Highways.
  • Tree Surgery at Port Eynon – Quotation agreed, Chair to arrange for work to be undertaken

.

  • War Memorial at Scurlage – Paving and bench works completed. Clerk to source new edging for flower beds. Cllr S.F. to replenish plants. Further budget of £100.
  • Bench at Bus Stop, Scurlage – Budget £500. Agreed location to side of bus stop and paving not necessary. Assistance with moving the bench required.
  • Notice Board at Scurlage – Budget £100, Clerk to confirm with Mr. Rhodri Lloyd.
  • Flood lights at Port Eynon – to be raised with Community Police Officer – awaiting resumption of meetings at Knelston School.
  • Toilets at Port Eynon – Lack of cleaning and surface water puddles, complaint raised with SCC Environmental Health.
  • Village Green, Port Eynon – Holding response received from C&CS.
  • Llanddewi Village Hall – Chair/Clerk to progress with Trustees and possible vendor of land.
  • First Response Unit –. Clerk has written to Senydd Member and Member of Parliament.
  • Footpath at Boarlands, Overton – Clerk has reported issue to C&CS.
  • Defibrillators – Clerk advised that he had placed a provisional order for four new defibrillators at cost of £5,000. On hold, pending review of costs to service existing units.

Planning Applications & Decisions for Port Eynon Community Council Ward

Week Commencing 8th November – no applications

Week Commencing 1st November – no applications

Week Commencing 25th October – no applications

Week Commencing 18th October – no applications

Week Commencing 11th October – no applications

Week Commencing 4th October – no applications

DECISIONS

Week Commencing 8th November – no decisions

Week Commencing 1st November – no decisions

Week Commencing 25th October – no decisions

Week Commencing 18th October –

Ship Inn Port Eynon Swansea SA3 1NN

Ref. No: 2021/2101/106 | Received: Tue 03 Aug 2021 | Validated: Tue 03 Aug 2021 | Status: Decided – Application refused

Week Commencing 11th October – no decisions

Week Commencing 4th October – no decisions

Approved Minutes of Council Meeting held on 20th September 2021

Posted on by

Minutes of monthly Council meeting held on Monday 20th September 2021 at The Old Pharmacy, Scurlage.

1.  Apologies for absence was received from Barry Stubbings.

    Those in attendance were RF,SF,GE,MDC,DL,GJ.

2. There were no declarations of interest.

3. Approval of the Minutes of the last meeting was deferred owing to the wrong minutes being circulated to all councillors by the Clerk to the Council.

4. It was noted that the order for the second bench needed to be clarified and the bench installation cost to G R Lloyd appears to be still outstanding. GE stated that a review of money allocated for certain works needs to be done to establish the correct money held by the council. The Scurlage sign is still being refurbished and needs to be chased. BS to action.

5. Planning in relation to the Ship Inn and the use of the rear garden etc is still being considered. The point of conjecture relates to Section 106 invoked when the houses at the rear of the Ship Inn were constructed and the pub wishing to alter the restrictions imposed at that time. Objections have been lodged by the present owner of the house facing the pub garden and a decision is still pending. All other planning applications have been approved.

6. GE mentioned that the stile from The Borlands to the road leading to the church is unsafe and requires attention. He asked if any attention had been given to this.

7. GE also mentioned that recently a tour bus had been caught at the pinch point towards the village car park and maybe this is due to using the sat nav for directions. No discussion took place at this time.

Further mention was made of the boundary of the Public Car Park in Port Eynon and the lights emanating from Skysea Caravan and camping site which continue to cause annoyance.

8. In view of the lack of the correct minutes to discuss, MDC proposed that we adjourn the meeting and ask the Clerk to the Community Council to arrange a suitable meeting when all outstanding matters and any new items needing discussion can be put on the agenda. This was seconded by DL and carried.

Approved Minutes of Council Meeting on 26th July 2021

Posted on by

Synopsis of Minutes of monthly Council meeting held on Monday 26th July 2021 at The Old Pharmacy, Scurlage

  1. Present: R. Fisher (chair), G. Evans (Dep chair), M. Cox, D. Lewis, S. Fisher.
  • In attendance: B. Stubbings (Clerk)
  • Declarations of Interest : . Cox re planning application 2021/1500
  • Minutes: Proposed as amended by M. Cox; seconded by S. Fisher.
  • Matters Arising: (1) Floodlights at Boarlands – Clerk to file a further complaint. (2) Lane to Youth Hostel – Clerk to make FoI request re sale of land. (3) Trees at village Hall – D. Lewis to obtain a ‘local’ quotation.
  • Planning: 2021/1500 Youth Hostel bin Storage – Unanimously found acceptable. 2021/1750 – Unanimously found acceptable.
  • Highways, etc.: (1) Noted recent problems with blockages at the promenade Port Eynon and at the public toilets. City Council in attendance. (2) Recent Triathlon caused severe disruption to bus services and disturbance of residents (loud music in early hours of morning). Caution for future functions. Functions such as this should be limited to overspill car park to avoid above issues – refer to City Council Events Manager. (3) Village signs for Scurlage are missing and should be replaced at both Scurlage Castle and the Sports Club. Check to be made on legal extent of the restricted speed area – refer to City Highways
  • Footpaths: GE advised path and stile at 10 Boarlands is impassable due to encroachment of brambles and stile is rotten – refer to S. Parry at City Council.
  • Parking: Frequent parking in frontage of Culver House, Port Eynon is obstructing access by residents. Suggested to put a sign at the road junction directing visitors to use the Council car park. – refer to Highways.
  1. Traffic Speed in Scurlage: Lack of action – refer to City Highways.
  1. Finance: Invoice for gardening services by Rhodri Lloyd was agreed for payment. Quote required for bench at bus stop – Clerk to approach Rhodri.
  1. Next meeting to be held in September.

Minutes 20th July 2021

Posted on by

Port Eynon Community Council

Synopsis of Minutes of monthly Council meeting held on Monday 26th July 2021 at The Old Pharmacy, Scurlage

  1. Present: R. Fisher (chair), G. Evans (Dep chair), M. Cox, D. Lewis, S. Fisher.
  • In attendance: B. Stubbings (Clerk)
  • Declarations of Interest : . Cox re planning application 2021/1500
  • Minutes: Proposed as amended by M. Cox; seconded by S. Fisher.
  • Matters Arising: (1) Floodlights at Boarlands – Clerk to file a further complaint. (2) Lane to Youth Hostel – Clerk to make FoI request re sale of land. (3) Trees at village Hall – D. Lewis to obtain a ‘local’ quotation.
  • Planning: 2021/1500 Youth Hostel bin Storage – Unanimously found acceptable. 2021/1750 – Unanimously found acceptable.
  • Highways, etc.: (1) Noted recent problems with blockages at the promenade Port Eynon and at the public toilets. City Council in attendance. (2) Recent Triathlon caused severe disruption to bus services and disturbance of residents (loud music in early hours of morning). Caution for future functions. Functions such as this should be limited to overspill car park to avoid above issues – refer to City Council Events Manager. (3) Village signs for Scurlage are missing and should be replaced at both Scurlage Castle and the Sports Club. Check to be made on legal extent of the restricted speed area – refer to City Highways
  • Footpaths: GE advised path and stile at 10 Boarlands is impassable due to encroachment of brambles and stile is rotten – refer to S. Parry at City Council.
  • Parking: Frequent parking in frontage of Culver House, Port Eynon is obstructing access by residents. Suggested to put a sign at the road junction directing visitors to use the Council car park. – refer to Highways.
  1. Traffic Speed in Scurlage: Lack of action – refer to City Highways.
  1. Finance: Invoice for gardening services by Rhodri Lloyd was agreed for payment. Quote required for bench at bus stop – Clerk to approach Rhodri.
  1. Next meeting to be held in September.

Minutes May 2021

Port Eynon Community Council

Minutes of monthly Council meeting held on Monday 24th May 2021 via a virtual platform

Present                  Councillors: Martin Cox, Gareth Evans, Robert Fisher, Sheila Fisher, Dave Lewis

Apologies:             Councillors Gareth Jones

In Attendance       Mr.Barry Stubbings – Clerk;

Mr. R. Knox and partner, Mr. P. Williams

  1. Minutes                 Clerk confirmed that the draft minutes of the last meeting held on 19th April 2021 had been circulated to all Councillors. It was proposed by Councillor Martin Cox, and seconded by Councillor Gareth Evans that the minutes be accepted and this proposal was agreed by all.
  • Declarations of Interest      Cllr. Fisher advised that he had a professional interest in the planning applications for Highwinds, Port Eynon and Gower Holiday Village.
  • Matters Arising

Chair presented a quotation received for work to trees at Port Eynon Village Hall and all agreed that the work was essential and should proceed.

Clerk advised that due to pressure of other matters he had yet to place the order for a further bench seat for Scurlage Green.

Clerk advised that he had spoken with Enforcement control Division of City Council and with Police community support officer concerning the nuisance from floodlights and cameras at Port Eynon village and the parking on the A4118 in the vicinity of junction with Overton Lane. For the former he was advised that a complaint has to be raised by the affected resident and for the latter a report should be made using the 111 telephone service, however, visits would be made to site to assess the seriousness of both problems.

Clerk confirmed that he had requested the police Community Support Officer to attend a future Council meeting.

  • Finance 

Clerk advised that £500 allowance was still held for installation of notice board and seats at Scurlage. Chair confirmed that he expected a quotation in the coming week.

Clerk confirmed that payment had been made for wildflower planting.

Clerk was in receipt of invoice from Gareth Jones for work carried out for bramble clearance at Port Eynon beach and erection of the two Xams trees. A total of £325. Cllr. S. Fisher proposed that payment be made; seconded by Cllr. G. Evans and agreed.

Clerk confirmed that there was nothing further to report and that reserves were adequate to meet all current

envisaged commitments.                   

  • Planning  

Clerk confirmed that he had circulated notice recent applications and decisions.

  • APPLICATIONS PREVIOUSLY CONSIDERED.

2021/0462 Dingle Bank, Knelston. Two storey side and rear extensions including balconies, vertical timber cladding and changes to fenestration.

Application was refused on 19th April 2021 as having inappropriate treatment to the South and East elevationsthat would fail to respect the visual amenities of the established street scene.

2021/0724 Adjacent to Hawthorn Cottage, Scurlage. Discharge of Planning Conditions. Discharged on 7th May 2021

2021/0710 Salt Cottage, Port Eynon. Reduction in ground level, building of a retaining wall and a detached garden dwelling.

Application was granted on 11th May 2021, on the basis that ‘the proposal represents an acceptable form of development that would have a limited impact upon the character and appearance of the host dwelling or the wider Gower AONB.

  • NEW APPLICATIONS

2021/0884 ELD – Highwinds, Port Eynon Siting of two residential caravans (Certificate of lawful use).

Council in consideration of the application noted that the caravans in question had ben present for over ten years and at least one was in use as residential accommodation. Further, that the particular caravans were not visible from adjacent roads.

Council were of the opinion, by majority (with one abstention), that the application could not be supported.

2021/0836 FUL – South Gower Sports Club, Scurlage. Permit for three years for (a) Erection of a marquee during the months of June to September, inclusive and, (b) siting of five touring caravans during the months of April to October inclusive.

Council in consideration of the application noted that similar application had been previously made and granted.

Council were of the opinion by majority (with one abstention), that the application could be supported.

2021/1063 FUL – Dingle Bank, Knelston. Two storey side and rear extensions including balconies. Single storey side extension, and changes to fenestrations.

Council noted that the application was made consequent to refusal of application 2021/0462. Reservations were expressed that the proposed alterations continued to be of substantial size and that the resulting property lended itself to ease of sub-division into two properties.

Council were of the opinion that the application could be supported with the proviso that any subsequent application for sub division of the property should be refused.

2021/1206 NMA – 4 Milestone Court, Scurlage. Single storey rear extensions, side garages and front porches. Amendment to permit roof lights, enlarged front porch and amendment to the rear extensions.

Council noted that the proposed extensions were made and granted as Application 2019/1127. After consideration it was agreed that the alteration to the rear extensions and addition of roof lights to the side extensions could be supported however the enlarged front porch was not supported as it visually affected the uniform street frontage presented by the properties in Milestone Court. As a consequence the application as a whole could not be supported.

2021/1263 PRE – Gower Holiday Village, Scurlage. Siting of a Gypsy Caravan/Shepherd’s Hut.

Council in consideration of the application noted that there had been a number of previous applications for camping and siting of caravans at the same location which had all been refused. Council noted that the structure purporting to be a  gypsy caravan had already been erected and were of the opinion that  it bore little similarity to the common perception of a gypsy caravan or a shepherd’s hut. Council were of the opinion that such an installation represented an extension of the Gower Holiday village into a neighbouring agricultural field which was contrary to current Gower AONB policy to limit new caravan sites or enlargement of existing caravan sites.

  • Highways, Footpaths and Environment

Clerk advised that there had been no response or updates on the issues previously discussed.

  • Correspondence

Clerk reported that he had received a communication on 16th May from a Mr. Purse  expressing concern over the exercising of dogs on Port Eynon beach and requesting the Council enforce the existing restrictions as well as placing more prominent signage. It was noted that the Council has no powers of enforcement but would refer the issue to the City Council Parks and Recreation Dept.

  • Communications, Notice Boards, Etc

Erection of the new board at Scurlage is still pending.

  • Village Halls

Port Eynon –  Chair advised that he continued to attend VHMC meetings.

Llanddewi – Chair advised that he would continue to endeavour to contact Mr. Walters.

  1. Knelston Burial Ground.

Clerk advised, on behalf of the Trustees, that there was nothing to report.

  1. Port Eynon Sea-Front Improvements

Chair advised that there had been no further contact or communications with the City Council Steering Group. It was suggested that letter should be sent to Gower AONB Committee to enquire on current status.

  1. Any Other Business            

General Discussion took place on a number of issues.

Next meeting –  Monday 21st June 2021, 7 pm, using zoom meeting facility. Clerk to arrange.

There being no further business to discuss the Chair thanked all in attendance and the meeting adjourned at 9:30 pm.

————————————–                                                                                             ——————————————

Barry Stubbings (Clerk)                                                                                                       Robert Fisher (Chair)

12th April 2021