Minutes of Annual General Meeting held May 2017

Minutes of Annual General Meeting held on

Wednesday 15th May 2017 at Port Eynon Village Hall.

 

The meeting commenced at 7:00 pm.

 

Present:                                  Cllr. G. Evans Cllr. R. Fisher, Cllr. S. Fisher; Cllr. G. Jones; Cllr. S. Young

 

In attendance:                        Mr. B. Stubbings (Clerk)

 

Apologies for Absence:,       None

 

Chair person:                        Cllr. R. Fisher took the Chair.

 

  1. Minutes of Last Annual General Meeting:

The minutes of the AGM held on 18th May 2016 had been circulated prior to the meeting and no comments had been received. Cllr. G. Evans proposed that the minutes be accepted as a true record, the proposal was seconded by Cllr. S. Fisher and agreed by all. The minutes were signed by the chairman.

 

  1. Election of Chairperson.

Cllr. G. Evans proposed that Cllr. Robert Fisher be re-elected as Chairperson for the forthcoming year. The proposal was seconded by Cllr. S. Fisher. There being no other proposals and the meeting duly elected Cllr. R. Fisher by unanimity.

 

  1. Election of Vice Chairperson.

Cllr. S. Fisher proposed that Cllr. G. Evans be re-elected as Vice-Chairperson for the forthcoming year. The proposal was seconded by Cllr. S. Young. There being no other proposals the meeting duly elected Cllr. Evans by unanimity.

 

 

  1. Chairman’s Report

 

Cllr. R. Fisher presented a brief report of activities during the past year:

 

  • Following the public election of Councillors in 2012 vacancies still remained on the Council and despite advertising on the Notice Boards and Village Hall website these had remained unfilled throughout the year. The vacancies were for one Councillor each in the Port Eynon and Knelston wards. Cllr. Fisher expressed his continued disappointment at the apparent lack of interest from the community, or appreciation of the contribution that the Community Council makes to the local environment.
  • He complemented the Council on their initiative to create the wild flower beds at Scurlage village green which had been well received.
  • He noted that the creation of a memorial garden at Scurlage Green remained under consideration and expressed a hope that this could be brought to fruition early in the coming year.
  • Looking forward he hoped that it would be possible to identify Councillor to lead on particular issues
  • Finally, Cllr. Fisher expressed his thanks for the support and assistance of all the elected Councillors and also to the Clerk for his support and service to the Council.6.             Financial Report:                                  Savings Account                     £5,257 Cllr Young proposed that the amended budget for 2017-2018 be accepted, and that Precept of £5,500 should be requested in line with previous years, This proposal was seconded by Cllr. Jones and approved unanimously.Council agreed that Mr Stephen Heard should continue as Internal Auditor.6.             Standing Orders
  •  
  • The Clerk provided a brief review of expenditure throughout the year and presented a budget for the forthcoming year. After discussion it was agreed that donations towards maintenance of the three churchyards should be increased to £400 each for the coming year
  •                                 Knelston Burial Ground Account           £935
  • Current Account                     £10,932
  • Clerk advised that the year-end bank balances were as follows:
  • The clerk advised that there were no proposed changes to the current Standing Orders, and they were adopted accordingly.
  • Cllr. S. Fisher noted that with the appointment of anew headmaster at Knelston School, a fresh approach could be made to hold Council meetings there. It was confirmed that Cllr. S. Fisher should so proceed and if successful Standing Orders would be considered amended to show meetings as held at Knelston School
  • It was confirmed that the regular monthly meetings of the Council continue to be held on the third Monday of each month commencing at 7:30 p.m..
  • 7.             Committees
  • It was unanimously agreed, in the absence of any counter proposals, that Cllr. R. Fisher should represent the Council at the Port Eynon Village Hall Management Committee.
  • It was unanimously agreed, in the absence of any counter proposals, that Cllr. S. Fisher should continue to represent the Council on the Board of Governors at Knelston School.
  • It was unanimously agreed that Cllr. R. Fisher should represent the Council on the Management Trust for Knelston Chapel Burial Ground, noting that the Clerk also was in attendance to this Trust.
  • Councillors noted that the Council was not represented on the Port Eynon Boat Club Committee and thought that an approach should be made to seek such a presence. Clerk advised that historically the Boat Club was a participating member of the Village Hall Management Committee at which the Council was represented.
  • B. J. Stubbings, (Clerk)                                                                                          Chairperson
  • The meeting closed at 8:00 pm.
  • 8.             Date of Next Meeting – was provisionally set as Monday 21st May 201 and venue as Port Eynon Village Hall.

minutes of Regular Council Meeting on 19th March 2018

Port Eynon Community Council

 

Minutes of monthly Council meeting held on 19th March 2018 at Knelston Primary School.

 

Present                    Councillors Robert Fisher, Sheila Fisher, Gareth Evans, Steven Young and Martin Cox

 

Apologies                 Cllr. Gareth Jones

 

In attendance          Mr.Barry Stubbings – Clerk;

 

Chair                        Councillor Robert Fisher took the Chair.

 

Minutes                   Clerk confirmed that the minutes of the last meeting held on 26th February 2018 had been circulated to all Councillors, displayed on the Council notice boards and posted on the web site.

Some typographical errors were corrected.

It was proposed by Councillor Gareth Evans, and seconded by Councillor Steve Young that the minutes be accepted as agreed by all.

 

Declarations of Interest          – There were none stated.

 

Matters Arising

VILLAGE GREENS: Clerk advised that he had contacted the City Council parks Dept. to accept their quotations for the installation of timber posts to the edge of the greens at both Scurlage and Port Eynon. He was awaiting advice as to when the works would be carried out.

Cllr. Sheila Fisher queried whether the amount of expenditure planned for Scurlage Green should be reduced in view of recent adverse comments on social media. After consideration Council were of the opinion that the budget provision should not be reduced, but would be kept under review as firm prices for different elements of work were agreed.

 

NOTICE BOARDS – After further discussion concerning recent misuse of the Notice Boards Council directed the clerk to write to the Village Hall management committee, with copy to Mrs Jean Higgins who was previously the VHMC Social Committee Chair, and require that the key entrusted to the VHMC Social Committee must be returned.

 

STORM WATER DRAINAGE: Cllr. Gareth Evans advised that there had been no action taken by City Council to alleviate the flow of storm water down Port Eynon hill; and that he would continue to press the Council to act on this.

 

LANE TO YOUTH HOSTEL – Cllr. Martin Cox advised that he had met with Mr. Peter Beynon of C&CS and that Regrading of the surface of the lane would be carried out. Clerk advised Council that he had requested that the car parking area between Borfa house and the village green be regraded at the same time.

 

 

Finance                   Clerk advised that he had made payment of £1,000 grant to the Gower First Responder Appeal.

Council confirmed that payment of £80 should be made to the VHMC for hire of hall in second half of 2017.

 

Committed expenditure was presently:

Port Eynon Village Green works- £2,000

Scurlage Village Green works – £8,000

Knelston School benches to play areas – £2,000

 

 

Planning                  Clerk provided a resume of applications recently considered.

 

2017/2392 ‘Dinglebank’, Knelston – Detached Dwelling house and garage.

Council noted that this application supercedes a previous application at the same site for three detached dwellings and garages, which was refused. Council were of the opinion that demolition of the existing sheds and replacement with a single dwelling house sited as per this application was appropriate to the location. Concern was expressed that the detached house and detached garage were excessive for the small plot and that an integrated garage would be preferable.

Application granted on 5th March subject to submission of acceptable detailed plans.

 

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.

Decision pending.

 

2017/2653 ‘Oddington’ Overton Lane. – Incorporation of land and Provision of a gravelled driveway.

Council noted that this was a retrospective application, and that there had been no adverse public comment. Council were of the general opinion that the application should be supported.

Application refused on 6th February in that this was not a lawful development.

 

2018/0121 South Gower Sports Club – erection of a marquee (May to September) and provision of five pitches for touring caravans (April to October) for 2018, 2019 and 2020.

Council noted that the marquee was of a similar size and location and the caravan pitches were at a similar location as in previous applications. Council agreed that they had no objections to this application.

Application approved on 15th March 2018.

 

2018/0219 ‘Lilac House’ Overton – Increase in eaves height, roof lights and revised fenestration.

Council noted that the proposed works did not material alter the appearance and character of the existing property and were generally in support of the application.

Application approved on29th March 2018.

 

2018/0153 ‘Moor Corner Farm’ Port Eynon – Proviison of five touring caravan pitches April to October in 2018 and 2019.

Council noted that this application was similar to previously granted applications and saw no reason not to support it.

Application approved on 1st March 2018.

 

NEW APPLICATIONS

 

2018/0266 ‘Highfield’ Port Eynon – Change of use of outbuilding to provide for a gin distillery and use of garage as a bonded store.

Council considered the application and were in general agreement that the application could be supported.

 

2018/0409 ‘South Gower Sports Club’ Scurlage – Use of the complete lower football field for up to 100 units of camping on the 30th June; 7th/8th July; 26th to 30th July and 24th to 27th August (all inclusive).

Council considered the application and noted that in principle it was similar to an application granted the previous year other than the dates and that the events were generally of longer periods. Council noted that the club had made considerable effort in the previous year to limit environmental disturbance, and in the belief that these efforts would be maintained it was agreed that the application could be supported.

 

 

Highways and Footpaths

 

Cllr. Robert Fisher advised that there had still been no action by City council to rectify the road surface of Monksland Road and that the extent of potholes now rendered the road dangerous to both pedestrians and motorists.

 

Cllr. Robert Fisher also queried the area adjoining Muddy Gap and whether this should have been landscaped as part of the building contract. Clerk to investigate.

 

Cllr. Robert Fisher relayed a complaint from the VHMC that some of the street lights at port eynon village Green were not working. Clerk pointed out that there was a current initiative by Gower AONB Working party, Gower society and others to promote a dark sky environment in Gower and this involved reducing the impact of street lights. Decided not to pursue rectification of street lights.

 

Correspondence

Clerk advised that he had received a number of communications as follows;

  • Promotional material for ‘EVOLIS’ radar speed signs.
  • Promotional material for ‘Glasdon’ seats and litter bins.                                 Clerk had nothing to report.Village Halls  Clerk advised that there was nothing to report.Any Other BusinessCllr. Evans enquired if Council wished to proceed with further bramble clearance at Port Eynon this year. Agreed to engage the same contractor; and Cllr. Evans offered to arrange for this to be done.Cllr. Cox advised that there had been a change in name of Carreglwydd Camp Site to Sea and Sky Camp site. All so noted.Cllr. S. Fisher enquired as to the arrangements for closure of the car park at Port Eynon during the coming season. Clerk requested to follow up.Next meeting – 16th April 2018 at 7 pm.There being no further business to discuss the meeting adjourned at 8: 30 pm. Barry Stubbings (Clerk)                                                                                                           Robert Fisher (Chair)
  • ————————————–                                                                                 ——————————————
  • Knelston Burial Ground.
  • Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees/
  • Cllr. Robert Fisher advised that he had attended the March meeting of the Port Eynon Village Hall Committee. He advised that the VHMC climed that wayleave payments received from Western power were rightfully due to the VHMC. Clerk pointed out that payment should be made to the registered land owner and for at least one part this was the community council. For the other part at the village green this would in fact appear to be the City council. Decided to take no action. Cllr. Fisher advised that VHMC were now seeking to engage a consultant to prepare a master plan.
  • Communications

Minutes of Council meeting held on 26th February 2018

Port Eynon Community Council

 

Minutes of monthly Council meeting held on 26th February 2018 at Knelston Primary School.

 

Present                Councillors Robert Fisher, Sheila Fisher, Gareth Evans, Gareth Jones, Steven Young and

 

Apologies            Cllr. Martin Cox

 

In attendance    Mr.Barry Stubbings – Clerk; Mr. Peter Williams VHMC; Mrs. Marjorie Stubbings

 

Chair                      Councillor Robert Fisher took the Chair. He apologised for the meeting having to be deferred by one week on account of the school half term holiday period. The Chair enquired of those present whether they wished to address the Council on any particular issue(s)

 

Mrs. Marjorie stubbings replied that she wished to make the views of herself and others known to the Council on the proposal for a war Memorial.

Mr. Peter Williams replied that he wished to know if aletter addressed to the Council by Mrs. Juliette Powell had been responded to.

Chair advised that both matters would be addressed during the course of the meeting.

 

Minutes               Clerk confirmed that the minutes of the last meeting held on 15th January 2018 had been circulated to all Councillors, displayed on the Council notice boards and posted on the web site.

Some typographical errors were corrected.

It was proposed by Councillor Gareth Evans, and seconded by Councillor Sheila Fisher that the minutes be accepted as agreed by all.

 

Declarations of Interest – There were none stated.

 

Matters Arising

VILLAGE GREENS: Clerk advised that he had received quotations from the City Council for three sections of work. Counil agreed to proceed with installation of timber posts to the edge of the greens at both Port Eynon and Scurlage, for which the quotations were within the approved budgets but to defer the construction of a new footpath at Scurlage pending clarification as the cost was considered higher than expectations.

 

Clerk advised that he was in receipt of three items of communication concerning plans to create a memorial garden at Scurlage green; and that he had removed from the public notice boards at Overton and Port Eynon anonymous notices purporting to be made by the Community Council in respect of the memorial garden.

 

Council expressed grave concern over this misuse of the Notice Boards and enquired of the Clerk as to who had keys to the boards, to which Clerk replied that to the best of his knowledge only himself and the Port Eynon Village Hall Committee. Council agreed that additional locks should be placed on the boards.

Mr. Peter Williams, from the public, interjected to say that the board at Port Eynon was part owned by the Village Hall Committee as they had contributed to half of the cost thereof. Clerk responded that this was not the case, he added that a key to both the Port Eynon and Overton Boards had been provided to Mrs. Jean Higgins when she was chair of the Village Hall Social Committee. Chair requested Clerk to verify that no contribution had been made for this or any other notice boards. (POST MEETING NOTE: clerk reaffirmed that no such contributions have been made.)

 

Chair then invited Mrs Stubbings to address the meeting concerning the proposals for a Memorial garden.

 

Mrs Stubbings explained that she had been brought up in Scurlage, was a past member of Knelston Provident Chapel and was in contact with the known family members of those who had been commemorated by plaques in that Chapel, which was now closed. Mrs Stubbings helpfully advised the Council that those listed on the memorials were from families predominantly resident, at the time of the two world wars, in Scurlage and Knelston. Whilst those plaques had been passed to the trustees of St David’s Church in Llanddewi, all of the family members were dismayed that with the permanent closure of the Chapel, and the closure to the public of St David’s Church except at times of services, these memorials were no longer available to the public. Further, the future of St. David’s Church would seem to be, at best, unclear. Mrs Stubbings concluded that her consultations with the families and with many other residents indicated wholehearted support for a permanent public memorial to be created. On behalf of the Council the Chair thanked Mrs. Stubbings for taking the trouble to communicate this to the Council.

 

STORM WATER DRAINAGE: Cllr. Gareth Evans advised that there had been no action taken by City Council to alleviate the flow of storm water down Port Eynon hill; and that he would continue to press the Council to act on this.

 

Finance                Clerk advised that he was in receipt of the third instalment of the Council’s precept. Payments had been made to wales Audit Office, BHIB Insurance and AW Graphics for the web site hosting.

 

Committed expenditure was presently:

Port Eynon Village Green works- £2,000

Scurlage Village Green works – £8,000

 

Council again considered the request received from Gower First Responders. Clerk advised that he had investigated further the ability of Community Councils to contribute to an appeal of this nature. He was advised by One Voice Wales and the Society of Local Council Clerks that, if Council were firmly of the opinion that such an appeal was to the ‘Well Being of the Community’ then it was empowered by recent provisions of Section 137 of the Local Government Act to make a contribution, which was limited to a proportion of the local rate.. Further that any contribution should not be made as a ‘donation’ but as a ‘Grant for a specific purpose’. Council thanked the Clerk for his diligent work and unanimously agreed to make a Grant of £1,000 towards this Appeal, specifically towards the purchase of a vehicle, noting that if said purchase did not proceed within five years the Grant was to be returned.

 

Planning               Clerk provided a resume of applications recently considered.

 

 

2017/2288 ‘Murmur Y Llanw’, Overton – Addition of first floor to bungalow.

Application refused on 8th December 2017 by virtue of its excessive scale and over complicated nature.

 

 

2017/2392 ‘Dinglebank’, Knelston – Detached Dwelling house and garage.

Council noted that this application supercedes a previous application at the same site for three detached dwellings and garages, which was refused. Council were of the opinion that demolition of the existing sheds and replacement with a single dwelling house sited as per this application was appropriate to the location. Concern was expressed that the detached house and detached garage were excessive for the small plot and that an integrated garage would be preferable.

Application was still pending.

 

2017/2408 ‘The Green’, Overton. Demolition and replacement of rear extension.

Council noted that the plans as presented were limited and did not make clear that this was a semi detached house. Council were of the opinion that the scale and siting of the extension would be overbearing on the neighbouring properties and that the application should not be supported.

Permission granted on 12th January 2018.

 

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.

Decision pending.

 

NEW APPLICATIONS

 

2017/2653 ‘Oddington’ Overton Lane. – Provision of a gravelled driveway.

Council noted that this was a retrospective application, and that there had been no adverse public comment. Council were of the general opinion that the application should be supported.

 

2018/0121 South Gower Sports Club – erection of a marquee (May to September) and provision of five pitches for touring caravans (April to October) for 2018, 2019 and 2020.

Council noted that the marquee was of a similar size and location and the caravan pitches were at a similar location as in previous applications. Council agreed that they had no objections to this application.

 

2018/0219 ‘Lilac House’ Overton – Increase in eaves height, roof lights and revised fenestration.

Council noted that the proposed works did not material alter the appearance and character of the existing property and were generally in support of the application.

 

2018/0153 ‘Moor Corner Farm’ Port Eynon – Proviison of five touring caravan pitches April to October in 2018 and 2019.

Council noted that this application was similar to previously granted applications and saw no reason not to support it.

 

Highways and Footpaths

 

Cllr. Robert Fisher advised that there had still been no action by City council to rectify the road surface of Monksland Road and that the extent of potholes now rendered the road dangerous to both pedestrians and motorists.

 

Cllr. Robert Fisher drew attention to the state of the car park area adjoining Port eynon Village green. Clerk confirmed that this area was in the ownership of the City Council. Cllr. Fisher requested the City Council be pressed to regrade and resurface the area. Also to the fact that some of the street lights serving the access road to the village hall were not working.

 

Cllr. Sheila Fisher drew attention to the state of the road surface at the lay by and entrance of Knelston School. Also to a recent road traffic accident outside of the school. Apparently, the school had approached City Council, both to resurface the above areas and to introduce traffic speed restrictions, but not speed bumps. There appeared to be indecision between the Education dept and the Highways Dept as to responsibility for the lay by and entrance areas. Clerk would follow up.

 

Correspondence

Clerk advised that he had received a number of communications as follows;

  • 18th December – letter from a Juliet Powel of Croft Cottage port Eynon objecting to Council’s failure to contribute to Gower First Responder appeal (previously advised at January council Meeting).
  • 21st January – e’mail from Mr. Tom Roderick, Scurlage Castle, urging Council to contribute to Gower first Responder Appeal.
  • 24th January – letter from Adrian Hughes offering to address Council on the First responder appeal.
  • 3rd February – e’mail from Susan and Leigh Barker, Port Eynon, objecting to expenditure on a war Memorial.
  • 22nd February letter from Mr Peter Williams, Scurlage, objecting to expenditure on a war memorial.

Clerk was requested to respond to all in accordance to decisions now taken.

 

  • Request from TENOVUS for a donation. – Council declined.
  • Request from KIDNEY WALES for a donation. – Coucnil declined.
  • Letter from Rt. Hon John Bercow MP drawing Council’s attention to celebrate democracy with ‘EqualiTeas’. – Noted.
  • E’mail from Bridgend Coalition of Disabled Persons requesting support for a petition. – Noted.
  • E’mail from Wildlife Trust advising of planned works to footpath serving Overton Mere. – Noted.
  • Newsletter from Gower Landscape Partnership.

 

Communications

Clerk had nothing to add to his previous comments concerning the Notice Boards.

 

Village Halls

Cllr. Robert Fisher advised that he had attended the February meeting of the Port Eynon Village Hall Committee. Council were advised that the VHMC had met with City Councillor Richard Lewis and there had been discussions over the possibility of including a new Village Hall within the draft master plan being drawn up for tourism in Gower.

 

Clerk/Chair advised that there had been no further communications with the Llanddewi Village Hall Trustees/

 

Knelston Burial Ground.

Clerk advised that the burial ground was being maintained in a most satisfactory state, however, the adjacent chapel and buildings remain in a state of disuse and were accumulating rubbish and a general unsatisfactory state. Council agreed to keep the matter in view.

 

Any Other Business

 

Cllr. Evans advised Council that he had received a suggestion that there should be a drinking water fountain be installed at the toilet block in Port Eynon. Also, that the toilets had been recently repainted in a most unattractive colour scheme. Clerk to request installation of an external percussion tap for drinking water.

 

Cllr. Evans informed that there had been an incident in Overton lane necessitating attendance by paramedics. He enquired about previous considerations for a defibrillator in Overton. Clerk advised that we had been unable to find a suitable location for a unit.

 

Further to last month, Cllr. S. Fisher advised that the school head would appreciate assistance in providing some bench seats around trees in the play areas. Clerk to provide details and costs of MMT bench seats.

 

 

Next meeting – 19th March 2018 at 7 pm.

 

There being no further business to discuss the meeting adjourned at 8: 30 pm.

Minutes of Council Meeting on 17th January 2018

Port Eynon Community Council

 

Minutes of monthly Council meeting held on 15th January 2018 held at Knelston Primary School.

 

Present                Councillors Robert Fisher, Sheila Fisher, Gareth Evans, Gareth Jones, Steven Young and Martin Cox

 

Apologies            none

 

In attendance    Mr.Barry Stubbings – Clerk; Mr. Peter Williams VHMC; Mr & Mrs Anthony Griffiths

 

Chair                      Councillor Robert Fisher took the Chair.

 

Presentation      Mr. Anthony Griffiths addressed the council with respect to Planning Application 2017/2448 ‘A detached house to be sited at Field 7000, Burry’

Mr. Griffiths explained that he was a young farmer trying to establish his own family business primarily on land that was previously Burry Dairy Farm. Whilst he accepted that the application made was for a relatively large house, it was to be both a home for his young family to grow into, and premises for his farm office.

He explained that his present farm holding was disparate and spread throughout North Gower, but this was the norm for modern farm businesses and provided the benefit of varied topography and climate. The core of the business would be the 50 acre holding at Burry, he noted that the average farm size in Wales was only 55 acres.  At present he found it necessary to rent agricultural buildings and yard space at Cilibion until he was able to build up the necessary facilities at Burry.

With regard to Trumpet lane which would provide the access to the proposed house and agricultural yards this was an adopted highway owned by the City Council, and any subsequent need to improve it would be a matter for the City Council.

Council members were sympathetic to the case put by Mr. Griffiths and agreed that if the applicant site was not in a rural context within the AONB then it could be supported. It was agreed that a further letter should be sent to City Planning Officer advising that Council had been addressed by Mr and Mrs Griffiths, and clarifying the points now raised.

 

Minutes               Clerk confirmed that the minutes of the last meeting held on 17th November 2017 had been circulated, posted on the notice boards and on the web site.

Some typographical errors were corrected.

It was proposed by Councillor Stephen Young, and seconded by Councillor Sheila Fisher that the minutes be accepted and agreed by all.

 

Declarations of Interest – There were none stated.

 

Matters Arising

PORT EYNON VILLAGE GREEN: Clerk advised that there was still no action by Eaton Fencing Ltd. Council agreed that the Order should be rescinded and the proposed work incorporated with similar works to be carried out at Scurlage Green. Clerk advised that he had made arrangements with City Council to carry out a site visit and provide a quotation for these works.

 

WAR MEMORIAL: Chair advised that the person with whom he was liaising was presently unavailable.

 

Finance                Clerk advised that there had been no income or expenditure in past four weeks and unallocated reserves currently stood at £7,990.

Clerk advised that he was in receipt of an invoice from wales audit Office amounting to £224.55. Council agreed that this should be paid.

Clerk advised that he had made the annual return for the precept amount of £5,500 and the precept payment dates.

 

Committed expenditure was presently:

Port Eynon Village Green works- £2,000

Scurlage Village Green works – £8,000

 

 

Planning               Clerk provided a resume of applications recently considered.

 

Application 2017/0725 Gower Holiday Village. Permit for temporary use of field for the siting of 64 touring caravan pitches from the 1st of June to the 5th of September. Application refused on 31 May 2017. Appeal lodged on 25th September 2017 – 2017/0066. Appeal dismissed on 19 December 2017.

 

NEW APPLICATIONS

 

2017/2392 ‘Dinglebank’, Knelston – Detached Dwelling house and garage.

Council noted that this application supercedes a previous application at the same site for three detached dwellings and garages, which was refused. Council were of the opinion that demolition of the existing sheds and replacement with a single dwelling house sited as per this application was appropriate to the location. Concern was expressed that the detached house and detached garage were excessive for the small plot and that an integrated garage would be preferable.

 

2017/2408 ‘The Green’, Overton. Demolition and replacement of rear extension.

Council noted that the plans as presented were limited and did not make clear that this was a semi detached house. Council were of the opinion that the scale and siting of the extension would be overbearing on the neighbouring properties and that the application should not be supported.

 

2017/2448 Field 7000, Burry – New detached dwelling house.

Council noted that the application was for a relatively large house set in open fields and remote from the adjacent highway. The proposed property would be served by Trumpet Lane which was at present a rural bridleway/footpath. Council considered the planning statement and noted that the house was described as an ‘Essential Agricultural Workers Dwelling’ required to support a relatively new farm holding. Whilst sympathetic to the establishment of a new agricultural business Council were of the opinion that the size of the dwelling was not in keeping with the area and that the location represented unnecessary intrusion into the countryside.

 

Highways and Footpaths

 

Cllr. Martin Cox advised that the lane between Port Eynon Car Park and the Youth Hostel was in a very poor state, to the extent that it was unusable by pedestrians. It was continuously flooded and the potholes were so deep that they could easily result in a broken ankle. Clerk to refer to C&CS Tourism Officer.

Also noted that the end of the slipway to the lifeboat station had washed out rendering the slipway unusable.

 

Communications

Clerk had nothing to report.

 

Village Halls

Cllr. Robert Fisher advised that he had attended the January meeting of the Port Eynon Village hall Committee and that the VHMC would follow up with Highfield Caravan Park with regard to the boundary encroachment.

Mr. Peter Williams queried the wayleave payments by Western Power to the Community Council and requested clarification as to the siting of the equipment. It was also noted that some of the street lights in the vicinity of the Hall were not working.

 

Clerk reported that the Chair had  met with the Llanddewi Village Hall Trustees and that it was agreed that the Community council would provide every assistance to secure closure of the hall and sale of the site.

 

Any Other Business

 

Cllr. Evans noted that storm water was again a problem on Port Eynon Hill and he was pressing SCC highways to clear the gullies.

 

Cllr. S. Fisher requested Council to give consideration to making a contribution to improve the play areas at Knelston school. Agreed that Cllr Fisher would obtain further details.

 

Cllr Jones again requested action on the layout of the Berry Lane junction with Port Eynon Road.

 

Next meeting – 19th February 2018

 

There being no further business to discuss the meeting adjourned at 9 00 pm.

 

 

 

————————————–                                                                                      ——————————————

Barry Stubbings (Clerk)                                                                                                  Robert Fisher (Chair)

 

Minutes of regular council Meeting held on 19 September 2017

Port Eynon Community Council

 

Minutes of monthly Council meeting held on 19th September 2017

 

Present                Councilors Gareth Evans, Robert Fisher, Sheila Fisher, Gareth Jones, Steven Young

 

Apologies            None

 

In attendance    Clerk Barry Stubbings

 

Public                    Martin Cox of Port Eynon, Peter Williams of Scurlage.

 

Chair                      Councillor Robert Fisher took the Chair

 

Declarations       Councillor Robert Fisher declared an interest in the planning application 2017 1798, Newpark Holiday Park.

 

Minutes               Clerk confirmed that the minutes of the last meeting held on 23rd July 2017 had been circulated, posted on the notice boards and on the web site.

Minute 040 17 was amended to remove the reference to 50 per cent of the production cost of the newsletter.

With ths amendment it was proposed by Councillor Shiela Fisher, and seconded by Councillor Gareth Evans that the minutes be accepted and agreed by all.

 

Matters Arising Councillors expressed their continued concern over the presence of casual signs at the junction between Port Eynon Road and Rhossilli Road in Scurlage. They presented a clear risk to all road users and the failure of the City Council to take action was irresponsible.

 

Councillors similarly expressed their concern over the continued practice of NAT bus company to have two or more busses parked in or opposite the bus bay at Scurlage which was also leading to a high risk of vehicle accidents.

 

Clerk advised that he had been chasing Eaton fencing to carry out the work at Port Eynon Village Green but with little success. Council agreed that if there was no progress in the next four weeks the order should be cancelled and a new order placed with those responsible for the second lowest quotation.

 

Clerk advised that with the considerable help of Councillor Evans he had been in discussion with the masons and the suppliers responsible for the memorial outside Pennard Community Hall. Clerk stressed that before proceeding any further the Council must make a decision on the form of the memorial. Council should also bear in mind that 2018 would be a significant year in terms of the anniversary of the conclusion of the First World War. Chair requested all Councillors to be prepared to discuss at the October meeting and to come to a decision.

 

Planning               Clerk provided a resume of previous applications.

 

Application 2017 1781 Frog Moor Farm, Proposed part single part two storey side and rear extensions. Council considered the application and whilst of the opinion that the extensions were substantial and would alter the nature and appearance of the original building, they were unanimously agreed that they were in general acceptable.

 

Application 2017 1798 Newpark Holiday Park. Proposed demolition of existing office and shop building and replacement by a pitch to accommodate a double static caravan unit with occupation for 10 months of the year. Councillor Fisher provided a background to this new application which superceded similar previous rejected applications. He then left the meeting whilst consideration was made. Council determined, by majority,

  • There was no objection to the proposed demolition work.
  • There was no objection to the siting of a double static caravan unit provided that this was within the overall license conditions for the site.
  • The occupation of this additional unit should be the same as the present license conditions for the site.

 

Councillor Steven Young enquired as to the status of the application by Gower Holiday Village for use of the field adjoining the village as a camping and caravan site. Clerk advised that he was not yet in receipt of the findings of the Planning Appeal Board.

 

Highways and Footpaths

 

Councillor Young enquired a sto the status of the short footpath adjoining Milestone Court and providing access to the Sports Ground. It was concluded that the footpath was part of the Milestone Court development. It was agreed that an approach should be made to the developer, Purnell Construction, to clear the path of rubbish and to trim the overhanging tree branches.

 

Councillor Robert Fisher noted that the road surface for the link between Monksland Road and the A4118 was very slippery when wet and should be referred to City Council for corrective measures.

 

Councillor Robert Fisher noted that one of the Scurlage Village Signs was missing at Llanddewi Corner and the other two were in poor repair. Discussion took place at to replacing the village signs with an ornamental wall sign.

 

Councillor Gareth Jones expressed concern over the small grass triangle at junction of A4118 with Llanddewi Lane and whether this should have an enforced keep left practice.

 

Council noted that the road gullies outside Holly Cottage in Port Eynon were blocked.

 

Councillor Sheila Fisher advised that she had reported to City Council  the presence of Japanese Knotweed in Berry Lane, however there appeared to be a need to refer to Penrice Eatates.

 

Village Halls

 

Councillor Robert Fisher reported that he had attended the last meeting of the Port Eynon Village Hall where the Committee had discussed the possibility of transferring ownership and responsibility of the existing toilet and shower block in Port eynon Car Park to the PEVH Management Committee.

 

Clerk reported that he had yet to arrange a meeting with Llanddewi Village Hall Trustees.

 

Any Other Business

 

Councillor Young enquired as to the possibility of moving the footpath across Scurlage Green to align with the path adjacent to Milestone Court, as the present location was conflicting with vehicle movements outside the shop and hair dressers. He also pressed for the missing timber posts at this location to be reinstated, possibly in conjunction with the work at Port Eynon Green.

 

Councillor Sheila Fisher enquired as to a recent survey conducted of the trees on Scuralge green which were apparently suffering from Ash Die back and may need to be removed. Council agreed that a forward plan should be prepared for Scurlage Green taking account of replacement tree planting, the need for ad hoc ball games and the future war memorial.

 

Counciillor Robert Fisher observed that there had been a further occurrence of obnoxious odours in the Scurlage area.

 

There being no further business to discuss the meeting adjourned at 9 30 pm.

Minutes of Regular Meeting held November 2017

Minutes of monthly Council meeting held on 20th November 2017 held at Knelston Primary School.

 

Present                Councillors Robert Fisher, Sheila Fisher, Gareth Evans, Gareth Jones and Steven Young

 

Apologies            Mr. Martin Cox

 

In attendance    Mr.Barry Stubbings – Clerk

 

 

Chair                      Councillor Robert Fisher took the Chair

 

 

Minutes               Clerk confirmed that the minutes of the last meeting held on 18th September 2017 had been circulated, posted on the notice boards and on the web site.

Under Matters Arising – Casual Signs. It was Cllr S. Fisher who contacted Mr. Latham and not Cllr. S. Young. Minute was corrected to suit.

It was proposed by Councillor Stephen Young, and seconded by Councillor Sheila Fisher that the minutes be accepted and agreed by all.

 

Matters Arising

PORT EYNON VILLAGE GREEN: Clerk advised that there was still no action by Eaton Fencing Ltd. Council agreed that the Order should be rescinded and the proposed work incorporated with similar works to be carried out at Scurlage Green.

 

WAR MEMORIAL: Chair described possible arrangements for the memorial, which were discussed at council agreed that  the most suitable arrangement would be a stone monolith with brass plaque set on a raised plinth with a paved surrouns and possibly one or two bench seats. Chair would obtain quotation on that basis.

 

Finance                Clerk advised that there had been no income or expenditure in past four weeks and unallocated reserves currently stood at £7,990.

Committed expenditure was presently:

Port Eynon Village Green – £2,000

Scurlage Village Green – £1,000

War Memorial at Scurlage – £7,000.

 

Discussion took place to include in the planned works for Scurlage Green to include a string of timber posts along Monksland Road at its junction with Salisbury Close sufficient to discourage motorists taking a short cut across the Green. Estimated cost based on similar work at Port Eynon would be £1,500. Also to construct a paved path across the Green from the vicinity of Nos 9/10 Monksland Road to link with the path to the Sports Ground. This would eventually replace the existing path which was considered to create a conflict between pedestrians and vehicle movements outside the village stores. Estimated cost £1,000. Provision should also be made for new trees to replace the present mature trees which were affected by ‘ash die back’ disease.

 

Planning               Clerk provided a resume of previous applications.

 

Application 2016/3587 Foxwood Overton. Conversion of barn to semi-detached holiday cottages. Council considered the application to be sympathetic to its surroundings and generally acceptable. Application refused Feb 2017 – and appeal lodged. Appeal allowed 17 Aug 2017.

 

Application 2017/0350 Orchard Green, Knelston Replacement dwelling. Council considered the existing bungalow to be of sub-standard construction and inadequate for present usage. Acceptance was recommended. Decision pending.

 

 

Application 2017/0725 Gower Holiday Village. Permit for temporary use of field for the siting of 64 touring caravan pitches from the 1st of June to the 5th of September. Application refused on 31 May 2017. Appeal lodged on 25th September 2017 – 2017/0066 and under consideration.

 

Application 2017 1787 Frog Moor Farm, Proposed part single part two storey side and rear extensions. Council considered the application and whilst of the opinion that the extensions were substantial and would alter the nature and appearance of the original building, they were unanimously agreed that they were in general acceptable. Decision pending.

 

NEW APPLICATIONS

 

Application 2017/2288 Murmur Y Llanw, Overton Lane Addition of second floor to existing bungalow and associated works to access, driveways and parking.

Council considered the application and were of the opinion that they did not object in principle to the enlargement of the property by addition of a second storey, but concerns were raised as to the subsequent overall appearance of the property. More consideration should be given to the roof level, the windows, doors etc. Concern was also expressed over the extent of external paving and alterations to the garden walls and gates.

 

 

Application 2017/2139 The Granary Frogmoor lane  Single storey side extension and link building with  conversion of garage. Council considered the application and were of the opinion that it was largely acceptable. Cllr young questioned whether the property was in the parish of Reynoldston and on conclusion it was considered that it did in fact fall within the parish of Reynoldston.

 

Application 2017/0725 Gower holiday Village

Councillor Steven Young enquired as to the status of the application by Gower Holiday Village for use of the field adjoining the village as a camping and caravan site. Clerk advised that he was not yet in receipt of the findings of the Planning Appeal Board.

 

Highways and Footpaths

 

Cllrs noted that the footpath from Scurlage green to the Sports and Social Club continued to give cause concern over litter and lack of maintenance. It was agreed that the matter would be raised verbally with both the Sports Club and Purnell Construction to improve maintenance.

 

Communications

Clerk had nothing to report.

 

Village Halls

Cllr. Robert Fisher advised that he had attended the November meeting of the Port Eynon Village hall Committee and that there were no items of note discussed at that meeting.

Clerk confirmed that he had written to Highfield Caravan Park with regard to the boundary encroachment.

 

Clerk reported that he was in communication with Llanddewi Village Hall Trustees and attempting to establish a convenient time for a meeting.

 

Any Other Business

 

Cllr. Steve Young raised the possibility of Council funding rubbish skips. After discussion it was noted that previous experiences had indicated that this was difficult to police and very expensive if not controlled. Agreed not to proceed.

 

Cllr. Evans noted that storm water was again a problem on Port Eynon Hill and he was pressing SCC highways to clear the gullies.

 

Cllr. S. Fisher noted that the verge areas in vicinity of the bus aby at Scurlage continued to be degraded by busses. Also, that there had been recent incidences of near accidents at the Berry Lane junction with Port Eynon Road.

 

Next meeting – it was agreed that Council would not meet in December due to proximity of meeting date with Christmas holiday period. Any planning applications or urgent matters would be dealt with by circulation. Council would next meet on 15th January 2018. Chair wished all Councillors a pleasant Christmas.

 

There being no further business to discuss the meeting adjourned at 9 30 pm.

 

 

 

 

 

 

————————————–                                                                                      ——————————————

Barry Stubbings (Clerk)                                                                                                  Robert Fisher (Chair)

 

Draft minutes of meeting held on 16th October 2017

Port Eynon Community Council

 

Minutes of monthly Council meeting held on 16th October 2017

 

Present                Councillors Robert Fisher, Sheila Fisher, Steven Young

 

Apologies            Councillor Gareth Evans

 

In attendance    Mr.Barry Stubbings – Clerk

Mr. Martin Cox of Port Eynon.

Mr. Peter Beynon of City & County of Swansea, with responsibility for Foreshore Management.

 

Chair                      Councillor Robert Fisher took the Chair

 

Declarations       None.

 

The Chair invited Mr. Peter Beynon to address the meeting.

 

Mr. Beynon informed Council that C&CS were currently reviewing the assets of the Council, and among these were the current four ‘blue flag’ beaches’ Bracewell, Caswell, Port Eynon and Rhossilli. Provision will be made in an amended Rural Development Plan to protect and improve the status of these beaches. From this, Port Eynon could be eleigible for funding to implement a study on measures to improve public facilities that will give rise to a general improvement in the visitor experience.

 

A feasibility study will therefore be conducted in 2018 with regard to creating a working document that can then open sources for funding future improvements.

 

There was a general discussion on past similar programmes such as the recent ‘Green Seas’ initiative and the very limited impact that these had made on the overall visitor experience. Also subsequent negative impacts on some improvements, such as signage, car-parking etc., which are caused by a less than sympathetic approach of other Council Departments.

 

Mr. Beynon was pleased to have had this opportunity to address the Council and appraise them of these developments. He would endeavour to keep the Council appraised of developments and was available for further consultation and discussion. Mr. Beynon then left the meeting.

 

Minutes               Clerk confirmed that the minutes of the last meeting held on 18th September 2017 had been circulated, posted on the notice boards and on the web site.

There were no requested amendments.

It was proposed by Councillor Shiela Fisher, and seconded by Councillor Stephen Young that the minutes be accepted and agreed by all.

 

Matters Arising CASUAL SIGNS: Councillors expressed their continued concern over the presence of casual signs at the junction between Port Eynon Road and Rhossilli Road in Scurlage. They presented a clear risk to all road users. Cllr. Steve Young advised that he had been in discussion with Mr. Rod Latham of C&CS Planning Enforcement, who had advised that C&CS were aware of legal issues which prevented their direct intervention and removal of the signs.

 

BUS SERVICES: Councillors similarly expressed their concern over the continued practice of NAT bus company to have two or more busses parked in or opposite the bus bay at Scurlage which was also leading to a high risk of vehicle accidents.

 

PORT EYNON VILLAGE GREEN: Clerk advised that he had received communication from Eaton Fencing that  the works at Port Eynon Village Green would be carried out this month.

 

WAR MEMORIAL: chair advised that he had been in discussion with a Monumental Mason who would prepare a proposal for the memorial and should be able to present these proposals to council at the next meeting.

 

Finance                Clerk advise that there had been no income or expenditure in past four weeks and unallocated reserves currently stood at £7,990.

Committed expenditure was presently:

Port Eynon Village Green – £2,000

Scurlage Village Green – £1,000

War Memorial at Scurlage – £7,000.

 

Discussion took place to include in the planned works for Scurlage Green to include a string of timber posts along Monksland Road at its junction with Salisbury Close sufficient to discourage motorists taking a short cut across the Green. Estimated cost based on similar work at Port Eynon would be £1,500. Also to construct a paved path across the Green from the vicinity of Nos 9/10 Monksland Road to link with the path to the Sports Ground. This would eventually replace the existing path which was considered to create a conflict between pedestrians and vehicle movements outside the village stores. Estimated cost £1,000.

 

Planning               Clerk provided a resume of previous applications.

 

Application 2016/3587 Foxwood Overton. Conversion of barn to semi-detached holiday cottages. Council considered the application to be sympathetic to its surroundings and generally acceptable. Application refused and appeal lodged.

 

Application 2017/0350 Orchard Green, Knelston Replacement dwelling. Council considered the existing bungalow to be of sub-standard construction and inadequate for present usage. Acceptance was recommended. Decision pending.

 

 

Application 2017/0725 Gower Holiday Village. Permit for temporary use of field for the siting of 64 touring caravan pitches from the 1st of June to the 5th of September. Application refused on 31 May 2017. Appeal lodged on 25th September 2017 – 2017/0066 and under consideration.

 

Application 2017 1787 Frog Moor Farm, Proposed part single part two storey side and rear extensions. Council considered the application and whilst of the opinion that the extensions were substantial and would alter the nature and appearance of the original building, they were unanimously agreed that they were in general acceptable. Decision pending.

 

Application 2017 1798 Newpark Holiday Park. Proposed demolition of existing office and shop building and replacement by a pitch to accommodate a double static caravan unit with occupation for 10 months of the year. Councillor Fisher provided a background to this new application which superceded similar previous rejected applications. He then left the meeting whilst consideration was made. Council determined, by majority,

  • There was no objection to the proposed demolition work.
  • There was no objection to the siting of a double static caravan unit provided that this was within the overall license conditions for the site.
  • The occupation of this additional unit should be the same as the present license conditions for the site.

Application approved on 5th October 2017 – for holiday occupation 15th March to 15th January only.

 

Councillor Steven Young enquired as to the status of the application by Gower Holiday Village for use of the field adjoining the village as a camping and caravan site. Clerk advised that he was not yet in receipt of the findings of the Planning Appeal Board.

 

Highways and Footpaths

 

Cllr Sheila Fisher advised that she had been in discussion with C&CS with regard to action being taken to eliminate the occurrence of Japanese knotweed in Berry Lane.

 

Councillors expressed concern over the poor road surface of Monksland Road and the need for re-surfacing.

 

It was noted that the finger sign directing to the Village Hall, at the highway junction near the Ship Inn had been recently destroyed and replacement was required.

 

Communications

Clerk advised that the audited accounts were available on the web site.

 

Village Halls

Councillor Steve Young reported that he had attended the recent meeting of the Port Eynon Village Hall Committee on behalf of Cllr. Robert Fisher. He advised that there were no items of note discussed at that meeting.

Cllr’s. expressed concern that no action had been taken with regard to the boundary encroachment from Highfield Caravan Park. It was agreed that a letter should be sent to the Park Owners establishing the fact and requesting corrective action.

 

Clerk reported that he was in communication with Llanddewi Village Hall Trustees and attempting to establish a convenient time for a meeting.

 

Any Other Business

 

Cllr. Sheila Fisher advised that she had been in discussion with the new Head Teacher at Knelston School and that he had agreed to the Council making use of the school for future monthly meetings.

 

There being no further business to discuss the meeting adjourned at 9 30 pm.

 

 

 

 

 

 

————————————–                                                                                      ——————————————

Barry Stubbings (Clerk)                                                                                                  Robert Fisher (Chair)

 

Unconfirmed Minutes of meeting on 24th July 2017

DRAFT – UNCONFIRMED

 

Minutes of Monthly Council Meeting held on

 Monday 23rd July 2017 at the Village Hall, Port Eynon.

 

The meeting commenced at 7:30 pm,

Present:                                   Cllr. G. Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, Cllr. G. Jones  and Cllr. S. Young

 

 

Apologies for Absence:         None

 

In attendance:                       Mr B Stubbings (Clerk);

Mr. Peter Williams representing Port Eynon Village Hall Management Committee

 

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         Cllr. R. Fisher in respect of planning application for Upway House

The Chair welcomed the members of the public in attendance.

050/17 Minutes of Last Meeting (May 2017):

The draft minutes of the last meeting were amended at 044/17 to note that the cost of the village Hall Newsletter was £650 per annum. With this amendment the minutes were proposed to be accepted as a true record by Cllr. Mrs S Fisher seconded by Cllr. Mr. G. Evans, and agreed by all.  The minutes were signed by the chairperson.

051/17.  Matters Arising from previous Meeting:

  • Village Greens – Port Eynon. Clerk advised that he had been chasing Eaton Fencing Ltd. to carry out the installation of posts but they advised that the work could not be undertaken until late August.
  • War Memorial – pending source of suitable stone.
  • Casual Signs at A4118 Junction, Scurlage – Cllr G. evans advised that he had had the opportunity to meet with a representative of C&CS Highways Dept who advised that those responsible for the casual signs would be notified to remove them failing which they will be taken to the Council Depot for collection or destruction.
  • Village Hall Newsletter. Clerk advised that he had made enquiries with regard to the newsletters produced in adjoining communities and the level of support provided by the respective Community Councils. Typically, the newsletters were produced monthly of 40 pages at A5 principally in black and white, with up to 30% of paid advertising. Support from the Community Councils ranged from nil to paid page content to an annual donation of £200. After discussion it was proposed by Cllr. S Young, seconded by Cllr G Evans that the Council declined the request to fund 50% of the production costs for the Port Eynon Village Hall Newsletter, but to make an annual donation of £200 to the Village Hall Management Committee towards the social activities of the Village Hall. It was noted that this would better reflect the relationship which now existed between the Council and the Village Hall Management Committee. Agreed by all.

052/17.  Finance:

Clerk advised that there had been no significant transactions in the past month.

  1. Cash reserve approx.. £10,400. Savings reserve approx.. £5,300.

The following funding commitments are carried forward:

Bench seat at Orchard Close – £500

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

War Memorial at Scurlage – £5,000

 

Proposed by Cllr S. Young and seconded by Cllr. S. Fisher that payment of £200 be made to each of  St Davids Church, Llanddewi, St Cattwg’s Church, Port Eynon and Kneslton Chapel towards maintenance of the respective graveyards. Agreed by all.

 

Clerk advised that the accounts for year ending March 2016 were presently with the internal auditor, Mr Stephen Heard. In view of the tight schedule to forward these to BDO llp for external audit, he requested Council to authorise the Chair to acknowledge the completion of Internal Audit, rather than wait for next full council meeting. So proposed by Cllr G Evans, seconded by Cllr G Jones and agreed by all.

 

053/17 Planning

Clerk provided an update on pending applications as follows

Pending Applications

2017/0350 Orchard Green, Knelston – Demolition of existing bungalow and erection of new detached dwelling house and garage. Council noted that the present bungalow was thought to be of precast construction dating back to post war period. It was agreed that the proposal should be recommended for approval. Decision pending.

2017/0470 The Tors, Knelston – Erection of new detached dwelling house and garage. Council noted that the proposed house was within the curtilage of the existing gardens to ‘The Tors’ and would share the access to ‘The Tors’ and Knelston Hall Farm. Scale of development was appropriate and consistent with adjacent existing properties. Council unanimously recommended application be approved. Application approved by C&CS on 19th May.

2017/0485 Bank Farm, Knelston – Erection of Marquee and maximum of 125 units of tents for period 9th June 2017 to 11th June 2017. Council note that this was an annual event and that no complaints or negative comments had been generated in previous years. Council unanimously recommended application be approved. Temporary permit granted on 16th May 2017.

2017/0725 Gower Holiday Village, Scurlage – temporary use of field adjoining ‘The Monksland’ for use to site up to 64 touring caravans for the period 1st June to 5th September 2017. Council noted that this was a further application essentially the same as 2015/1657 which was refused on 2nd October 2015. That decision was appealed and confirmed on 25th July 2016. Council noted that this further application only differed from that made previously in that the layout of the pitches was restricted to approximately half of the field furthest from the road. Also, that reference is no longer made to this being an ‘Overspill Facility’. Council noted that although outline discussions had taken place with the applicant following the previous refusals, no communication had been received with respect to this new application. Council considered that the previous grounds made for recommending refusal still held, in that all necessary facilities and requirements of a self contained semi permanent caravan site must be met, and that no indications were given in this application. Council also noted the findings of the Planning Inspector in July 2016, and that these had not been addressed in this application. Council recommended by majority that the application be deferred pending clarification of the above issues. Application refused by C&CS on 31st May 2017.

2017/0889 The Leys, Port Eynon – construction of detached garage. Council considered the application to be acceptable on the proviso that use is strictly limited to a garage. Decision pending.

2017/0926 The Hawthorns, Scurlage – Two storey rear and side extension and enlarged access. Council expressed concern over the elevational treatment of the rear extension and unavoidable overlooking between the properties on either side of Monksland Road. Concern was also expressed that no opportunity had been taken to revise the vehicular access to Monksland Road, consistent with the recent adjacent developments. Council agreed by majority to recommend general approval with request for these issues to be addressed. Decision pending.

2017/1181 Dinglebank, Knelston – Three new detached houses and garages. Council expressed concerns with regard to:

  • The present natural curtilage of the village is created by Trumpet Lane and this development is outside that curtilage.
  • This is a ‘backland development’ and as such is contrary to current AONB planning guidelines.
  • The development will be accessed via Trumpet Lane which is an unmade road of restricted width and with no end turning facility, such that. large service vehicles have to reverse to exit the lane.
  • Trumpet Lane is already recognised as having a dangerous junction with the A4118, being below the brow of a hill and immediately opposite the access to a farm complex.
  • The development will create a dominant feature on the skyline when viewed from the North and West.
  • Current access to the hay meadow west of Dinglebank is eliminated by the development resulting in potential loss of substantial established agricultural land.

Council agreed by majority (3:1) to recommend that the development, as proposed, be rejected. Decision pending.

New Applications

2017/1259 Llanddewi Castle Farm, Llanddewi Variation of planning conditions for 2015/1042 to permit use of light grey roof finish. Councillors considered the light grey roof finish to be in visual harmony with the surrounding buildings and unanimously recommended acceptance.

2017/1093 No 1 Milestone Court. Addition of an attached garage.

Councillors noted that this application had been made previously and was withdrawn. Council at that time had recommended acceptance. Councillors unanimously confirmed the previous recommendations.

2017/1304 Murmur Y Llanw, Overton. Addition of first floor to existing bungalow.

Council noted that although this was a full application there were no plans available on the C&CS Planning Portal. Council deferred any decision until plans were available.

2017/0930 Upway House, Port Eynon, Construction of new dwelling house.

Cllr R. Fisher left the meeting prior to any decision. Cllr. S. Fisher abstained from the decision. Councillors expreseed concerns over the visual intrusion of the dwelling which even though partially buried would be similar to construction of a bungalow. It was in close proximity to both Upway House and Upway Cottage and would obstruct their present uninterrupted views. It would also be visible from the main road and from properties adjacent to the road. Council noted that no case was apparently made as to why the presumption in AONB planning policy against new dwellings should be waived. Council recommended by majority that the application should be refused.

Local development plan. Clerk brought Council’s attention to the Local development plan which had been updated, presented to city council and agreed. The plan included for development of the field adjoin the health centre in Scurlage, to provide a further 25 units of social housing.

054/17 Highways & Footpaths.

Cllr Young advised that he had received representations from the public concerning the footpath between Milestone court and the Holiday Village leading to the Sports Ground. After discussion Council concluded that this was unlikely to be a public footpath and was created when milestone court was constructed to compensate for loss of access to the Sports Ground from the Rhossilli Road. It was unclear whether the path was on land still owned by the Sports Club or whether the land was included in the Milestone Court allocation. As the path freely opened on to the Sports Ground, it had probably not been dedicated to the City Council and responsibility for maintenance was most likely that of the Sports Club. Council noted, however, that the overgrown bushes and trees emanated from the Holiday village and would be their responsibility. The Sports Club management would be requested to periodically clear the litter.

Cllr Evans advised that he had again received representations from the public concerning cutting the verge grass and hedges, also cleaning of the gutters.

Cllr. S. Fisher noted that there was an outbreak of Japanese Knotweed in the verges of Berry Lane and this should be referred to C&CS.

055/17 Correspondence:

Letter received from Mrs Atwell requesting Council to contribute £650 towards a summer fete. After discussion it was agreed that this was not an activity which would normally be supported from public funds. Council suggested that it would be more appropriate for the organisers to approach the Village Hall Management Committee for financial support of social activities in Port Eynon village.

056/17 Communication- Notice Boards etc.

There was nothing to report.

057/17 Village Halls

Port Eynon Village Hall –Cllr. R. Fisher advised that he had attended the meeting of the Village Hall Management Committee held on 16th July. The meeting had principally concerned itself with routine matters and receipt of an interim financial report for previous two months. A decision was taken to significantly increase the hall rental charges. There was no discussion on plans for a replacement hall.

Mr. Peter Williams (from the floor) raised an objection concerning the minutes for the June Council Meeting with regard to the Port Eynon Village Hall and sought to have them amended. Council confirmed that they were a fair record of the report provided to the meeting by Cllr Evans, and Cllr Evans, after referring to his notes confirmed that his report was a fair summary of the June meeting of the Village Hall Management Committee. After due consideration Council rejected the representations made by Mr. Williams.

Llandewi Hall – Clerk reported receipt of reply from the Trustees and an informal meeting would be arranged.

058/17 Any Other Business:

No matters brought forward for consideration

Date of Next Meeting:

Monday 21st August 2017 at 7:30 pm  in the  Port Eynon Village Hall subject to confirmation as to need.

Meeting closed at 9.40pm.                                                         Chairman

 

  1. J. Stubbings, (Clerk)                                                              R. Fisher

 

Draft minutes for meeting held on19th June 2017

 PORT EYNON COMMUNITY COUNCIL

 

DRAFT – UNCONFIRMED

 

Minutes of Monthly Council Meeting held on

 Monday 19th June 2017 at the Village Hall, Port Eynon.

 

The meeting commenced at 7:30 pm,

Present:                                   Cllr. G. Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, ,Cllr. G. Jones

 

 

Apologies for Absence:         Cllr. S. Young

 

In attendance:                       Mr B Stubbings (Clerk);

Mr. Robert Davies, Mr. Andrew Griffiths, Mr. Martin Sykes, Mr. Nigel Clarke,  Mr.Stephen T…. (all residents of Knelston)

 

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         None

The Chair welcomed the members of the public in attendance, who wished to make representations to the Council concerning planning application for residential development at ‘Dinglebank’ in Knelston. Council agreed to take this item in advance of the published meeting Agenda.

Council heard that plans for development of three houses to the rear of the detached house ‘Dinglebank’ had been placed on the C&CS web site on 6th June and that site notices had been displayed since on or around 13th June. Residents advised that there had been no prior consultation with the neighbouring properties. Considerable concerns were expressed that the development was not appropriate in the context of the village; that Trumpet Lane was inadequate to provide access to the development; that the junction of Trumpet Lane with the A4118 was inadequate and unsafe; that the development would create a dominant feature on the skyline; etc.

Council was sympathetic to the concerns raised but stressed that these concerns should be incorporated in letters of objection to C&CS Planning Section. Council would consider the application as part of its routine business and would be making their own recommendation to C&CS.

The residents thanked the Council for listening to their concerns and for the advice offered.  They then withdrew from the meeting.

039/17 Minutes of Last Meeting (May 2017):

The minutes were proposed to be accepted as a true record by Mrs G Evans, the proposal was seconded by Cllr. S Fisher and agreed by all.  The minutes were signed by the chairperson.

040/17.  Matters Arising from previous Meeting:

Village Greens – Port Eynon. Council agreed to proceed with quotation provided by Eaton Fencing in the amount of £1200.

War Memorial – pending source of suitable stone.

Casual Signs at A4118 Junction, Scurlage – Cllr R Fisher advised that the presence of casual signs continued to pose a problem.

041/17.  Finance:

Clerk advised that there had been no significant transactions in the past month.

  1. Cash reserve approx.. £10,400. Savings reserve approx.. £5,300.

The following funding commitments are carried forward:

Bench seat at Orchard Close – £500

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

042/17 Planning

Clerk provided an update on pending applications as follows

Pending Applications

2017/0350 Orchard Green, Knelston – Demolition of existing bungalow and erection of new detached dwelling house and garage. Council noted that the present bungalow was thought to be of precast construction dating back to post war period. It was agreed that the proposal should be recommended for approval. Decision pending.

2017/0470 The Tors, Knelston – Erection of new detached dwelling house and garage. Council noted that the proposed house was within the curtilage of the existing gardens to ‘The Tors’ and would share the access to ‘The Tors’ and Knelston Hall Farm. Scale of development was appropriate and consistent with adjacent existing properties. Council unanimously recommended application be approved. Application approved by C&CS on 19th May.

2017/0485 Bank Farm, Knelston – Erection of Marquee and maximum of 125 units of tents for period 9th June 2017 to 11th June 2017. Council note that this was an annual event and that no complaints or negative comments had been generated in previous years. Council unanimously recommended application be approved. Temporary permit granted on 16th May 2017.

2017/0725 Gower Holiday Village, Scurlage – temporary use of field adjoining ‘The Monksland’ for use to site up to 64 touring caravans for the period 1st June to 5th September 2017. Council noted that this was a further application essentially the same as 2015/1657 which was refused on 2nd October 2015. That decision was appealed and confirmed on 25th July 2016. Council noted that this further application only differed from that made previously in that the layout of the pitches was restricted to approximately half of the field furthest from the road. Also, that reference is no longer made to this being an ‘Overspill Facility’. Council noted that although outline discussions had taken place with the applicant following the previous refusals, no communication had been received with respect to this new application. Council considered that the previous grounds made for recommending refusal still held, in that all necessary facilities and requirements of a self contained semi permanent caravan site must be met, and that no indications were given in this application. Council also noted the findings of the Planning Inspector in July 2016, and that these had not been addressed in this application. Council recommended by majority that the application be deferred pending clarification of the above issues. Application refused by C&CS on 31st May 2017.

2017/0889 The Leys, Port Eynon – construction of detached garage. Council considered the application to be acceptable on the proviso that use is strictly limited to a garage.

New Applications

2017/0926 The Hawthorns, Scuralge – Two storey rear and side extension and enlarged access. Council expressed concern over the elevational treatment of the rear extension and unavoidable overlooking between the properties on either side of Monksland Road. Concern was also expressed that no opportunity had been taken to revise the vehicular access to Monksland Road, consistent with the recent adjacent developments. Council agreed by majority to recommend general approval with request for these issues to be addressed.

2017/1181 Dinglebank, Knelston – Three new detached houses and garages. Council expressed concerns with regard to:

  • The present natural curtilage of the village is created by Trumpet Lane and this development is outside that curtilage.
  • This is a ‘backland development’ and as such is contrary to current AONB planning guidelines.
  • The development will be accessed via Trumpet Lane which is an unmade road of restricted width and with no end turning facility, such that. large service vehicles have to reverse to exit the lane.
  • Trumpet Lane is already recognised as having a dangerous junction with the A4118, being below the brow of a hill and immediately opposite the access to a farm complex.
  • The development will create a dominant feature on the skyline when viewed from the North and West.
  • Current access to the hay meadow west of Dinglebank is eliminated by the development resulting in potential loss of substantial established agricultural land.

Council agreed by majority (3:1) to recommend that the development, as proposed, be rejected.

043/17 Highways & Footpaths.

Councillors expressed concerns over the speed of cars using the A4118 between Scurlage and Port Eynon. Vehicles were typically travelling at speeds in excess of 60 mph.. There was a distinct danger at this time of year that the grass verges were so overgrown that motorists were unable to see pedestrians, and pedestrians could not retreat onto the grass verge. Clerk to again raise with C&CS.

Concern was also expressed that the 30 mph zone was too limited and the zone should be extended for the A4118 on both sides of the village.

Council noted that work was currently being undertaken by South Gower Sports Club to improve the access off A4118.

Council noted that the condition of the road surface of Monksland Road was unacceptable and the road should be resurfaced.

Council also noted that a significant pothole had existed for some time at the junction of the access to Knelston Primary School.

044/17 Correspondence:

Letter received from Port Eynon Village Hall management Committee requesting Council to contribute to production costs of the village hall newsletter. Costs were stated to be £650 per annum and a contribution of ‘up to £500’ was requested. Council expressed concern over the unit cost and as to whether the present style of newsletter was sustainable. Clerk was requested to make enquiries as to production costs of magazines produced in other communities and level of funding provided by the respective Community Councils.

E-mail advice from C&CS of appointment of a ‘Destination Manager’ who held responsibility for the City’s blue flag beaches and supporting beach activity. Clerk had arranged for him to make a brief presentation at the July Council meeting.

045/17 Communication- Notice Boards etc.

There was nothing to report.

046/17 Village Halls

Port Eynon Hall –Cllr Evans reported that he had attended the last meeting of the VHMC on behalf of Cllr R Fisher. He Council that the meeting had largely considered routine ‘housekeeping’ issues. It was noted that the Secretary had resigned. Also noted that plans for a new hall had suffered a setback with the change of Member of parliament for Gower. A two month financial review was presented to the meeting.

Llandewi Hall – Clerk reported receipt of reply from the Trustees and an informal meeting would be arranged.

General – discussion took place over the need for modern community facilities, the location of which reflected the changing demographic of the community. Clerk was requested to produce a short policy note for further discussion.

036/17 Any Other Business:

Cllr G Jones drew attention to the litter problem in Port Eynon car park.

Date of Next Meeting:

Monday 23rd  July 2017 at 7:30 pm  in the  Port Eynon Village Hall.

Meeting closed at 9.40pm.                                                         Chairman

 

  1. J. Stubbings, (Clerk)                                                              R. Fisher

\

Draft Minutes of Council Meeting 15th May 2017

DRAFT – UNCONFIRMED

 

Minutes of Monthly Council Meeting held on

 Monday 15th May 2017 at the Village Hall, Port Eynon.

 

The meeting commenced at 8:00 pm, following the Annual General Meeting

Present:                                   Cllr. G. Evans, Cllr. R. Fisher, Cllr. Mrs. S. Fisher, ,Cllr. S Young

 

 

Apologies for Absence:         Cllr. G. Jones

 

In attendance:                       Mr B Stubbings (Clerk);

 

 

Chair person:                          Cllr. R. Fisher took the Chair.

Declarations of Interest:         None

029/17 Minutes of Last Meeting (April 2017):

Minute 015/17 Planning – 2017/0725 decision should read ‘application be deferred’. The minutes, as corrected, were proposed to be accepted as a true record by Mrs S Fisher, the proposal was seconded by Cllr. G Evans and agreed by all.  The minutes were signed by the chairperson.

030/17.  Matters Arising from previous Meeting:

Village Greens – Port Eynon. Council agreed to proceed with quotation provided by Eaton Fencing in the amount of £1200.

War Memorial – pending source of suitable stone.

Monksland Road – Cllr R Fisher advised that Muddy Gap lane had been surfaced which was contrary to the approved plans, he understood that revised plans would be submitted. Cllr S Fisher commented on the street lighting which would appear to be excessive given the rural location and contrary to current policies to reduce external lighting and preserve night skies. Cllr R Fisher expressed the opinion that Monksland Road should now be resurfaced to make good deterioration and damage which had occurred during the construction works.

Parking in Salisbury Close –. Cllr R Fisher advised that with the construction works drawing to a close the pressure on kerbside parking had reduced. Council agreed to keep the matter under review.

Bus Bay, Scurlage –Cllr S Young queried why Scurlage was designated by NAT busses as a ‘Terminus’. He noted that bus drivers were now making an effort not to overrun the bus bay, but this has resulted in busses parking on the carriageway. The soil at each end of the bus bay now requires to be reinstated.

Wildflower Planting, Scurlage – In progress.

Casual Signs at A4118 Junction, Scurlage – Cllr R Fisher advised that casual signs had been removed from the Milestone Court side of the junction and now placed on the Village Green side.

014/17.  Finance:

Clerk tabled updated Cash Book Summary and advised that there had been no significant transactions in the past month.

  1. Cash reserve approx.. £10,400. Savings reserve approx.. £5,300.

The following funding commitments are carried forward:

Bench seat at Orchard Close – £500

Scurlage Green Improvements – £2,000

Port Eynon Village Green improvements – £2,000.

015/17 Planning

Clerk provided an update on pending applications as follows

Pending Applications

2017/0350 Orchard Green, Knelston – Demolition of existing bungalow and erection of new detached dwelling house and garage. Council noted that the present bungalow was thought to be of precast construction dating back to post war period. It was agreed that the proposal should be recommended for approval. Decision pending.

2017/0470 The Tors, Knelston – Erection of new detached dwelling house and garage. Council noted that the proposed house was within the curtilage of the existing gardens to ‘The Tors’ and would share the access to ‘The Tors’ and Knelston Hall Farm. Scale of development was appropriate and consistent with adjacent existing properties. Council unanimously recommended application be approved. (Proposed by Cllr G. Jones and seconded by Cllr S. Fisher.)

2017/0485 Bank Farm, Knelston – Erection of Marquee and maximum of 125 units of tents for period 9th June 2017 to 11th June 2017. Council note that this was an annual event and that no complaints or negative comments had been generated in previous years. Council unanimously recommended application be approved. (Proposed by Cllr G. Evans and seconded by Cllr S. Fisher.)

2017/0725 Gower Holiday Village, Scurlage – temporary use of field adjoining ‘The Monksland’ for use to site up to 64 touring caravans for the period 1st June to 5th September 2017. Council noted that this was a further application essentially the same as 2015/1657 which was refused on 2nd October 2015. That decision was appealed and confirmed on 25th July 2016. Council noted that this further application only differed from that made previously in that the layout of the pitches was restricted to approximately half of the field furthest from the road. Also, that reference is no longer made to this being an ‘Overspill Facility’. Council noted that although outline discussions had taken place with the applicant following the previous refusals, no communication had been received with respect to this new application. Council considered that the previous grounds made for recommending refusal still held, in that all necessary facilities and requirements of a self contained semi permanent caravan site must be met, and that no indications were given in this application. Council also noted the findings of the Planning Inspector in July 2016, and that these had not been addressed in this application. Council recommended by majority that the application be deferred pending clarification of the above issues.

New Applications

2017/0889 The Leys, Port Eynon – construction of detached garage. Council considered the application to be acceptable on the proviso that use is strictly limited to a garage.

016/17 Highways & Footpaths.

Cllr R. Fisher requested Clerk to write to C&CS to ensure that on completion of the new housing development in Scurlage the footpath near houses 20 and 21 be properly reinstated.

017/17 Correspondence:

Nothing to report

009/17 Communication- Notice Boards etc.

There was nothing  to report.

018/17 Village Halls

Port Eynon Hall – Clerk advised receipt of letter from Charity Commission advising that Port eynon village Hall had been included in a bulk vesting order to transfer the role of Custodian trustee from PECC to the Charity Commission.

Cllr R Fisher informed Council that he had attended the meeting of the Village Hall management committee on 8th May where a very heated discussion had taken place concerning the above action. RF had expressed his concern that the VHMC had seen fit to take such actions without consultation with PECC.

After considerable discussion Council agreed to refer these matters to solicitors.

Llandewi Hall – Clerk reported that he had written to trustees requesting a meeting/discussions, but had received no response to date.

General – discussion took place over the need for modern community facilities, the location of which reflected the changing demographic of the community. Clerk was requested to produce a short policy note for further discussion.

019/17 Any Other Business:

Cllr Gareth Evans reported on meetings he had attended concerning ‘Local Seascape Character Assessment’  – of particular interest was management of possible rising sea levels and the effect that this could have on the sae front area of Port Eynon and the public car park.

Cllr Fisher expressed concern over further excavation in the hillside above Carreglwyd camp site.

Date of Next Meeting:

Monday 19th June 2017 at 8:00 pm  in the  Port Eynon Village Hall.

 

Meeting closed at 9.40pm.                                                         Chairman